Personnel Management FCMAT 2006 Update Delia Ruiz, Executive Officer of Human Resources January 10, 2007

1 PERSONNEL MANAGEMENT: PROGRESS OVER TIME In the September 2006 FCMAT report, Personnel Management improved its score to 5.2, with 4 standards scoring below 4 Personnel Management: Overall FCMAT score progression Base score Improvement Legend No. of Standards with Score <4

2 KEY ACCOMPLISHMENTS BY AUG Teacher recruitment –Drafted a Comprehensive Recruitment Plan outlining key activities and critical dates –Conducted teacher recruitment fairs Completed transition to Unique Position Control system, requiring funding to be available before an employee may be employed and paid Established Pay Concern Team –Staff from HR, Payroll, and Fiscal Services collaborate to identify root causes of pay concerns and appropriate resolutions Launched On Demand training system with modules on evaluation Labor relations –Negotiated new three-year contract with OEA –Reached a tentative agreement with SEIU –Truck Drivers ratified contract Highlights from FCMAT Report

3 ADDITIONAL ACCOMPLISHMENTS 99.5% of classroom positions filled by the first day of school. 12 regular classroom vacancies: 8 regular, 4 special education, 0 math and 0 science 12% increase since June in highly qualified teacher status Increase since June in highly qualified paraprofessional status 5% increase in average substitute teacher fill rate from Conversion to improved substitute teacher system Technology initiatives to improve systems Accomplishments that may not be reflected in FCMAT report because they are not clearly aligned with the 25 standards being monitored

4 PLAN TO ADDRESS FCMAT RECOMMENDATIONS 1.Standards with scores of 5 or higher (18 standards) Enhance current efforts to continue to improve 2.Standards with scores of 4 and below (7 standards) Focus areas for Sept ratings efforts

5 FOCUS ON STANDARDS WITH A SCORE OF 4 OR BELOW Key Initiatives to Implement FCMAT Recommendations: HR activities calendars have been developed for administrator use, as well as for use by HR staff Calendar is reviewed as a part of regular department meetings to identify priorities, project leads, resources and activities Organization and Planning

6 FOCUS ON STANDARDS WITH A SCORE OF 4 OR BELOW Key Initiatives to Implement FCMAT Recommendations: Obtaining clarification regarding FCMAT terminology and expectations regarding desk manuals vs. operation manuals –Operations Procedures Manual and Hiring Managers Electronic Notebook contain extensive reference material used by HR staff –HR will compile existing and new content into a desk manual that is tailored to specific HR jobs and more in line with FCMAT expectations Operational Procedures

7 FOCUS ON STANDARDS WITH A SCORE OF 4 OR BELOW Key Initiatives to Implement FCMAT Recommendations: Compensation and Classification study (see next slide for detail) Positions and Position Descriptions

8 Compensation & Classification Study: Overview Examining compensation and classification of all employees Outlining new job families, job descriptions, and salary ranges New job descriptions will be written and presented to Board for approval –Job descriptions will be in compliance with ADA requirements and will contain essential functions Board Policies related to employee compensation will be revised and presented to Board for approval following study completion The Comp and Class Study has begun

9 Key Initiatives to Implement FCMAT Recommendations: HR will establish clearer and more consistent procedures for processing and monitoring FMLA HR has distributed FMLA flyer for posting Once defined, procedures will be communicated to employees Comp & Class study will create new job descriptions that integrate essential job functions for ADA compliance Risk Management will redesign process for reasonable accommodations and develop training manual for staff State and Federal Compliance FOCUS ON STANDARDS WITH A SCORE OF 4 OR BELOW

10 CONCLUSION We expect that by the end of 2007, we will complete the initiatives outlined in this presentation To be able to reach our target score for Personnel Management, HR needs: –Support in completing the Comp & Class Study –Support getting technology projects accomplished –Consistency of HR staff With persistent staff effort and adequate support, we are confident that we can improve the FCMAT score for Personnel Management to 6.16

11 APPENDIX

12 MAINTAIN AND IMPROVE STANDARDS RATED 5+ Organization and Planning Communications: Internal/External

13 MAINTAIN AND IMPROVE STANDARDS RATED 5+ Certificated Recruitment and Selection Classified Recruitment and Selection

14 MAINTAIN AND IMPROVE STANDARDS RATED 5+ Employee Induction and Orientation Operational Procedures

15 MAINTAIN AND IMPROVE STANDARDS RATED 5+ Use of Technology Staff Training Evaluation

16 MAINTAIN AND IMPROVE STANDARDS RATED 5+ Employer/Employee Relations Employee Benefits/ Workers Compensation