T EST C OORDINATORS T RAINING (R EQUIRED FOR DTC S & STC S )

T EST C OORDINATOR T RAINING Big Picture Objectives  Understand the roles and responsibilities of district and school test coordinators  Understand resources available to effectively train test administrators  Understand how to use the Test Administration Manual to understand requirements and ensure secure test administration and valid test results  Learn about additional resources and tools

T EST C OORDINATOR T RAINING Training Overview Training will cover the following topics:  Test Coordinator Roles & Responsibilities  Test Administrator Training  Accessibility Supports  Test Security  Smarter Balanced Administration  OAKS Online Science and Social Sciences Administration  ELPA21 Administration Primary source: Test Administration Manual

T EST C OORDINATOR T RAINING  Organized into short modules  Designed to be delivered to district and school staff  Focus on orienting test coordinators to the Test Administration Manual Training Format

T EST C OORDINATOR T RAINING OAKS System Components Test Information Distribution Engine (TIDE) Student demographic information collected Student test settings entered Test Delivery System (TDS): TA Interface Test sessions created Students approved to test _______________ Test Delivery System (TDS): Student Interface Students log into tests Students take tests Online Reporting System (ORS) Test results reported Item Tracking System (ITS) Test questions created reviewed, and edited Questions assembled into tests

T EST C OORDINATOR T RAINING  Test administration and security training  Coordinate access to OAKS System and testing data  Coordinate testing logistics  Coordinate student testing options  Investigate and report any test improprieties to ODE District Test Coordinator (DTC)’s Role TAM, Section 1.4: User Roles

T EST C OORDINATOR T RAINING  Ensure all TAs in your school are trained  Ensure that all students in your school participate in required assessments  Coordinate testing logistics and school- imposed test windows for your school  Coordinate student testing options for students in your school  Support DTCs in investigating test improprieties School Test Coordinator (STC)’s Role TAM, Section 1.4: User Roles

T EST C OORDINATOR T RAINING  Ensure that all STCs and TAs:  Receive annual training  Read and understand the Test Administration Manual  Sign assurance of test security form  Disseminate ODE-issued testing updates and alerts to staff involved in state testing  Respond to questions from staff using Regional Assessment support partners when necessary Ensuring All Staff Are Trained TAM, Section 1.5: Training Requirements

T EST C OORDINATOR T RAINING  Module 2: TA Training  Module 3: Accessibility Supports  Module 4: Test Security  Module 5: Smarter Balanced  Module 6: OAKS Online Science and Social Sciences  Module 7: ELPA21 Test Administrator (TA) Training: Reminder of Requirements TAM, Section 1.5: Training Requirements Required for all TAs Required for TAs based on the test(s) they will administer

T EST C OORDINATOR T RAINING In addition to Test Administration and Security Training, ensure that:  All Braille Interface TAs in your building receive additional ODE-provided training specific to configuring the Braille Interface  All Extended Assessment TAs in your building receive additional ODE-provided Qualified Trainer or Qualified Assessor training  All Kindergarten Assessment TAs in your building receive separate Kindergarten Assessment Training using ODE-provided modules. TA Training (cont’d) : Reminder of Requirements TAM, Section 1.5: Training Requirements

T EST C OORDINATOR T RAINING Creating District and School Level User Accounts in TIDE  One “DTC” allowed per district, with multiple “District Level User” roles permitted  DTC creates district- and school-level accounts:  District Level Users  District Report Viewers  School Test Coordinators  School Report Viewers  Test Administrators  Test Technicians TIDE User Guide

T EST C OORDINATOR T RAINING Student Test Options: Scenarios and Resources  Assigning embedded designated supports and accommodations in TIDE  Targeting students up to a higher grade level  Allowed for Smarter Balanced Math & ELA and OAKS Online Science & Social Sciences  Not allowed for KA, Extended, or ELPA21 OAM, Appendix A; TAM, Appendix B: Student Inclusion; TIDE User Guide

T EST C OORDINATOR T RAINING Student Test Options: Scenarios and Resources (Cont’d)  Managing test formats and restricting access  (Example: Extended vs. Online testing)  Managing retests  OAKS Online Science & Social Sciences  Grade 12 Smarter Balanced retest opportunity  Managing parent-requested exemptions  Smarter Balanced uses new HB 2655 opt-out process  Exemptions for all other assessments must be based on disability or religion TAM, Section 5.3 Parent Requests for Exemption; TAM, Appendix B: Student Inclusion; TIDE User Guide

T EST C OORDINATOR T RAINING  Essential Skills and Local Performance Assessment Manual posted on the Essential Skills homepage October 5 th.  Required reading for DTCs, STCs, and TAs; recommended resource for educators.  Note: Grade 12 opportunity on Smarter Balanced Assessment available for Essential Skills and Local Performance Assessment Manual: Reminder of Requirements

T EST C OORDINATOR T RAINING  Smarter Balanced  Grades 3 – 82/9 – 6/10  High School2/9 – 6/10  OAKS Online Science and Social Sciences 1/5 – 6/10  ELPA212/2 – 4/12  Extended Assessment 2/18 – 4/28  Kindergarten Assessment8/10 – 10/22  PSAT/NMSQT 10/14 or 10/28  NAEP1/25 – 3/4 Statewide Test Schedule TAM, Appendix A: Statewide Test Schedule

T EST C OORDINATOR T RAINING  Designed to ensure that testing occurs at the appropriate time in relation to student instruction  Provides districts and schools local flexibility to manage resources  For Smarter Balanced (grades 3 – 8 and 11 ) schools must wait until 66% of the school’s annual instructional days have been completed before testing (leaving an approximately 12-week test window) School-Level Test Windows: Reminder of Requirements TAM, Section 5.2: School-Level Test Windows

T EST C OORDINATOR T RAINING Managing School-Level Test Windows: Resources  District-level users may optionally set school-level test windows by grade and subject in TIDE  TDS will only list tests for TAs to include in a test session during that test’s school-level test window  Recommended (but not required) to help districts ensure that the right tests are administered at the right time

T EST C OORDINATOR T RAINING P OLICY C ONTACTS Derek Brown, Interim Assistant Superintendent of Assessment & Accountability o Essential Skills Implementation o (503) Holly Carter, Interim Director of Assessment o Test Security and Administration Policies o (503) Jon Wiens, Manager of Accountability & Reporting o Accountability and Reporting o (503) Beth LaDuca, NAEP State Coordinator o Brad Lenhardt, Monitoring, Assessment, & Accommodations Specialist o Accessibility & Accommodations o Alternate Assessment o (503) Kathleen Vanderwall, Manager of Test Design o Test Development o (503) Test Improprieties o Regional ESD Helpdesks: assessmenthelp

T EST C OORDINATOR T RAINING  ODE will provide information through DTC listserv and Regional ESD helpdesks  Regional ESDs are the best source for assessment support  The state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD  Regional ESD contact information online Regional Support Structure

T EST C OORDINATOR T RAINING Related Reading Requirements by Role User RoleDescription District Test Coordinator  Sections 1 – 14 of the TAM  Appendices A – F of TAM  The Oregon Accessibility Manual (OAM) School Test Coordinator  Sections 1 – 12 of the TAM  Appendices A – F of the TAM  The OAM

T EST C OORDINATOR T RAINING  ODE staff contact information:  Assessment and Accountability webpage:  Regional ESD Helpdesk contacts:  Test Administration Manual and Best Practices Guide:  Accommodations Manual and Webpage:  Extended Assessment Updates:  Extended Assessment Manual:  Promising Practices:  Training Modules:  Test Security Forms: Online Resources