Monitoring and Evaluation in Humanitarian Aid: Quality Procedures PROJECT – STRAND 1 – Training and Capacity Building

FPA itself, Preamble and Provisions In collaboration with

In keeping with the EC terminology The NGOs of the north will be called “Humanitarian Organisation” (HO) The NGOs of the north will be called “Humanitarian Organisation” (HO) Projects (humanitarian interventions) will be called “Operations” Projects (humanitarian interventions) will be called “Operations” We will refer to the European Commission (EC) instead of ECHO We will refer to the European Commission (EC) instead of ECHO In keeping with the EC terminology The NGOs of the north will be called “Humanitarian Organisation” (HO) The NGOs of the north will be called “Humanitarian Organisation” (HO) Projects (humanitarian interventions) will be called “Operations” Projects (humanitarian interventions) will be called “Operations” We will refer to the European Commission (EC) instead of ECHO We will refer to the European Commission (EC) instead of ECHO About terminology

FPA “itself”

It is the “contract” which is signed by the representative of the EC and the HO It is the “contract” which is signed by the representative of the EC and the HO Defines the composition of official documents Defines the composition of official documents Defines “hierarchy” of the various documents introduced Defines “hierarchy” of the various documents introduced It is the “contract” which is signed by the representative of the EC and the HO It is the “contract” which is signed by the representative of the EC and the HO Defines the composition of official documents Defines the composition of official documents Defines “hierarchy” of the various documents introduced Defines “hierarchy” of the various documents introduced FPA: the signature

Hierarchy of the documents Defines OBJECTIVES, PRINCIPLES & VALUES shared by humanitarian aid Define the goals of the partnership and the GUIDELINES of the operations Define the General RULES for the implementation of the operations Defines the framework SPECIFIC to each operation

PreamblePreamble

 Defines the OBJECTIVES, PRINCIPLES, and VALUES shared by the signatory parties  The role and added value of the NGOs in humanitarian operations is knowledged  Specifies the role of ECHO in ensuring that the quality of its partners and relative operations GARANTEE high levels of performance both in terms of efficiency and accountability (monitorability and assuming their responsabilities)  The purpose of the FPA is to define the RECIPROCAL roles in implementing the operations  Affirms the need for reciprocal knowledge and respect for the principles and statutes of all Parties  Defines the OBJECTIVES, PRINCIPLES, and VALUES shared by the signatory parties  The role and added value of the NGOs in humanitarian operations is knowledged  Specifies the role of ECHO in ensuring that the quality of its partners and relative operations GARANTEE high levels of performance both in terms of efficiency and accountability (monitorability and assuming their responsabilities)  The purpose of the FPA is to define the RECIPROCAL roles in implementing the operations  Affirms the need for reciprocal knowledge and respect for the principles and statutes of all Parties Preamble

Provisions Provisions

Define the criteria, objectives and general rules of the FPA Define the criteria, objectives and general rules of the FPA Define the duration of the FPA (Dec. 31, 2007, art. 25) Define the duration of the FPA (Dec. 31, 2007, art. 25) Contain the regulations which have significant affect on the HO’s work Contain the regulations which have significant affect on the HO’s work Define the criteria, objectives and general rules of the FPA Define the criteria, objectives and general rules of the FPA Define the duration of the FPA (Dec. 31, 2007, art. 25) Define the duration of the FPA (Dec. 31, 2007, art. 25) Contain the regulations which have significant affect on the HO’s work Contain the regulations which have significant affect on the HO’s work Provisions Provisions

Document structure Provisions Provisions Title I (5 articles) Legal base and purpose of FPA Title II (9 articles) Selection procedure and annual assessment of Partners; suspension and loss of the condition of Partner Title III (6 articles) Basic principles and objectives of the HO Title IV (5 articles) Monitoring of EC; evaluation; audit; disputes between HO-EC; FPA duration

To optimise the implementation and the results of the operations (art. 3.2.) To optimise the implementation and the results of the operations (art. 3.2.) Provisions Elements of interest Provisions Elements of interest With respect to objectives  In accordance with the principles of economy, efficiency and effectiveness  To set out SPECIFIC, MEASURABLE, ACHIEVABLE, RELEVANT and TIMED objectives  Monitoring the achievement of the operations

Implementation of Partnership (art 5) therefore Implementation of Partnership (art 5) therefore Provisions Elements of interest Quality partnership  Adherence to codes of conduct  Fair working conditions for workers, volunteers or salaried, with attention to their safety and their professional development  Promotion of a learning culture based on evaluation  ECHO shall be invited to participate in meetings for the exchange of information and co-ordination  ECHO will organise a Partners’ conference once a year  ECHO will meet once a year with Partners to monitor the implementation of the FPA

The HO is considered on its global capacity (Art. 8) The HO is considered on its global capacity (Art. 8) therefore therefore The HO is considered on its global capacity (Art. 8) The HO is considered on its global capacity (Art. 8) therefore therefore Provisions Elements of interest Partner suitability Determinating factors:  Results of previous operations financed by the EC (not only ECHO)  Readiness to take part in co-ordination system set up for humanitarian operations  Ability and readiness to work with humanitarian actors and communities in third countries ECHO will annualy evaluate that these criteria have been met

Beside being non-profit, the Partner must garantee minimum standards and must submit and audit statement by an external auditor referring to the last two years of activity (art. 9-14) Beside being non-profit, the Partner must garantee minimum standards and must submit and audit statement by an external auditor referring to the last two years of activity (art. 9-14) therefore therefore Beside being non-profit, the Partner must garantee minimum standards and must submit and audit statement by an external auditor referring to the last two years of activity (art. 9-14) Beside being non-profit, the Partner must garantee minimum standards and must submit and audit statement by an external auditor referring to the last two years of activity (art. 9-14) therefore therefore Provisions Elements of interest Criteria for suitability  There is a constant verification of work  Must subscribe to a code of conduct  The audit is obligatory  Suspension from the FPA is foreseen (in serious cases)

The EC reserves the right to suspend the FPA in the case of: (art. 13) The EC reserves the right to suspend the FPA in the case of: (art. 13) Provisions Elements of interest Loss of condition  Failure to respect non-profit/HQ conditions  Bankruptcy, serious misconduct, etc…  Conflict of interest  Misrepresentation in supplying information

Beside principles of Humanity, Impartiality, Neutrality and Indipendence emphasis is placed on: (art. 17) Beside principles of Humanity, Impartiality, Neutrality and Indipendence emphasis is placed on: (art. 17) Provisions Elements of interest Essential procedures  Allocation of funds according to the needs and needs assessment and the promotion of the objective of “responding globally to humanitarian needs”  Promotion of participation (in all phases)  Respect of culture, structure and local customs  Establishing a connection between relief, rehabilitation and development (LRRD)  Working to strengthen capacities of communities

Visits, audits and evaluations are part of ECHO’s job (art ) Visits, audits and evaluations are part of ECHO’s job (art ) therefore therefore Visits, audits and evaluations are part of ECHO’s job (art ) Visits, audits and evaluations are part of ECHO’s job (art ) therefore therefore Provisions Elements of interest Provisions Elements of interest Evaluation  Evaluation becomes an important phase of the operations  Both ECHO and the HO must garantee the evaluation of the operations  The HO shall be able to include in its financing request the cost related to this evaluation providing in the proposal the terms of reference [art 22.2.]  The HO shall garantee access to its accounting documents to the EC (…)

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