Project UF Practical management of projects Randy Graff, PhD.

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Presentation transcript:

Project UF Practical management of projects Randy Graff, PhD

Goals Basic understanding of a Project Experience planning tools

Objectives Terms Example Brainstorm tasks Share documents and tasks Enter WBS and Resources

Formal Project Management Introduction Framework Charter Workload Estimating Scheduling Timeline Risk Management Resources Implementation Tracking Reporting Life Cycle Closure Tools – MS Project – MS Outlook Tasks Calendar Day 1Day 2Day 3Day 4

Practical Project Management Scope Document Work Breakdown Schedule Gantt Chart ResourcesImplementation Tracking Reporting Hour 1

Planning and Management MS Project Collaborative Work Space Brainstorm Tools Tools Hour 2

Scope Document Very well defined “What” Very well defined “What Not” AND

Scope Document Introduction and BackgroundDescriptionObjectivesMeasures of SuccessImpact (customers, operations, systems)CostsConstraintsTeam

Work Breakdown Schedule Tasks Duration Grouping Order Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group

Work Breakdown Schedule Tasks Duration Grouping Order Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group 1 2

Gantt Chart Visual of tasks and resources Tasks Duration Group

Resources People Things Schedules Cost

Implementation Signed approvals – Project – Time commitments – Funding – Equipment Getting started – You – Others

Implementation Signed approvals – Project – Time commitments – Funding – Equipment Getting started – You – Others

Tracking Being aware of everything NaggingCommunicating Updating Gantt and WBS

Reporting Regular progress MilestonesProblems Completion and closure

Getting Started MS Project Collaborative Work Space Brainstorm Tools Tools

Brainstorming Tasks

Brainstorming

Collaborative Workspace

MS PROJECT

Agenda Brief OverviewProject ComponentsGlimpse of ProjectTaskRecurring TaskReportBackup

Brief Overview Project Group of linked tasks Particular sequence Predefined resources Manage a project Schedule Views and reports

Project Components Toolbars Properties Window Tasks Linking Milestones Lag and lead time Resources Printing Saving Backing up

Final Product: Gantt Chart

Task Side

Gantt Side

Enter a Task

Tasks Entered

Alternate Task Input/Edit

Tasks Entered

Enter Recurring Tasks

Recurring Tasks Entered

Viewing and Printing Reports

Backup

MS Project Review Task Recurring Task Report Backup

Review Terms Example Brainstorm tasks Enter WBS and Resources Share documents and tasks