Welcome, New Advisors! New Advisor Workshop May 11, 2012 Presenters: District Administrator David McCampbell Zone G Administrator Reneé Richar

Welcome, New Advisors! Introductions: Faculty Advisors Kiwanis Advisors Others?

The world’s largest high school service organization Beginnings…

Service Leadership Programs

Structure of Key Club Student Membership Advisors Kiwanis Please refer to page 2 of your handout.

Structure of Key Club Elements of the Petition to Charter Responsibilities Of school Of Kiwanis Of the Key Club Please refer to page 3 of your handout for link.

Club Operations  Overview of Bylaws Importance of Bylaws Make copies accessible to membership Review of sections Amendments  Please refer to page 9-10 of your handout to see the Standard Form of Club Bylaws.

Club Operations  Key Club Board of Directors Required board members Duties of officers Hold officers accountable Advise, do not take over  Please refer to page 3 of your handout for a link to the Club Officer Duties.

Club Operations  Committees Vice President’s responsibility Purpose of committees Role of committees Problems with committees

Club Operations  Club Member Meetings President’s responsibility Should be held at least twice a month Agenda Make them interesting, informative, FUN!  Please refer to page 3 of your handout for a link to Leading Club Meetings.

Club Operations  Club Board Meetings President’s responsibility Should be held at least once a month Officer vs. Board meetings Purpose Project approval Long range planning Next meeting planning

Club Operations  Budget and Finances Treasurer’s responsibility (primarily) Follow school rules for accountability Create a budget Request Kiwanis Support in summer Board approval of expenditures

Club Operations  Member selection and recruitment Board’s responsibility Clubs should have at least 20 members Membership application Membership requirements Plan well to provide service opportunities for all members KEY CLUB NEEDS YOU!

Club Operations  Registering members/paying dues Treasurer’s and Secretary’s responsibility Clubs are required to pay dues on time Look for dues mailing from KCI mid-September Plan deadlines ahead to get Early Bird Dues award Dues process  Please refer to page 4 of your handout for more reasons to pay dues.

Club Operations  Officer Information Forms (OIF) Secretary’s responsibility District does not receive contact information from International Our central database Filed online at Florida Key Club website

Club Operations  Pride Reports (Monthly Reports) Secretary’s responsibility Report on club meetings Report on club activities Filed online at Florida Key Club website  Please refer to page 5 of your handout for more reasons for completing Pride Reports.

Club Operations  Projects and Social Activities Board’s responsibility (including committees) Approval at board meetings Planned in committees Think about Funding needed Member interest/involvement School and community Meaningful/impactful service

Club Operations  Methods of Communication Board’s responsibility to keep members informed Types Agendas at meetings /FaceBook Notes through school Newsletters Phone calls or phone tree Buddy system

Kiwanis Advisor Responsibilities  Train and encourage officers  Attend club meetings  Attend and support attendance of Key Clubbers at division and district events  Invite KC members to Kiwanis meetings  Invite KC members to Kiwanis projects  Present budget request to Sponsoring Kiwanis Club board in summer  Assist Faculty Advisor wherever possible

Faculty Advisor Responsibilities  Train and encourage officers  Attend club meetings  Attend and support attendance of Key Clubbers at division and district events  Give individual guidance of members/leaders  Ensure school policies are followed  Support participation with Kiwanis activities  Please refer to pages 6-8 of your handout for more a monthly checklist for all advisors.

Is there more to Key Club than just our local club? Beyond the Club Level

Higher level involvement is important Benefits of connection to larger organization Benefits from additional leadership experiences Expand idea base for projects Gain motivation from others Network

Beyond the Club Level What happens on the Florida District level? District operations Division operations What happens on the International level? International operations

Beyond the Club Level Specifics… Roles of the officers above the club level: Key Club International Board Florida District Governor Florida District Secretary Florida District Treasurer Florida District Editor & Webmaster Division Lieutenant Governors

Beyond the Club Level Specifics… Events to attend Division Council Meetings (DCM) Division projects Key Club Kickoff Conference (KCKC) Spring Zone Rally (SZR) Florida District Convention (DCON) Key Club International Convention (ICON)

Beyond the Club Level Specifics… Club competitions: District contests District awards District scholarships Kiwanis scholarships International awards International scholarships

Miscellaneous General liability insurance Addressing weak/ineffective leadership

Let students know that Key Club continues… The premiere university service organization in the world

Resources  Tools you’ll need to build, grow and lead your club: Florida District KC website Key Club International website Zone Administrator Lt. Governor Other district officers District Administrator KCI Office  Please refer to page 3 of your handout for links.

How do you change the world? Change a life. Sow the seeds of service—and a lifelong commitment to caring. Advise a Key Club.

Discussion Time!