Extending Oracle Apps to Streamline Fixed Assets Processing Brett Ford, VMware Inc. NorCal OAUG Training Day January 24, 2006

Introduction The standard Oracle FA Mass Additions process typically requires extra manual intervention and data entry. This presentation will demonstrate a few simple custom “extensions” which can be utilized to minimize manual intervention and streamline the FA Mass Additions process.

Standard Mass Additions Process

Prepare Mass Additions Location Asset Category Depreciation Expense Code Combination Asset Number Tag Number Manufacturer Model Serial Number Assigned To Queue Name Date Place in Service

Additional Issues There can be a timing difference between when an asset is physically received and when the invoice is received and processed by Accts Payable. This often results in “off-line” asset tracking systems!

Opportunities to Streamline Minimize manual intervention in FA Mass Additions by capturing asset information in the Receiving transaction Immediately record asset receipts into the Oracle Assets module by creating $0 mass additions from Receiving.

More Opportunities to Streamline… Streamline the “Prepare Mass Additions” process –Automate required fields –Facilitate “easy merge” –Automate the “Add to Asset” function

Solution Components Apps Config –DFF’s PO Item Category Receiving Transactions Asset Locations –Value Sets –Concurrent Programs & Executables –Customize Mass Additions Folder

More Solution Components Custom view for “uninterfaced” Asset Receipts (track by rcv_trx_id) Custom SQL to interface Asset Receipts to fa_mass_additions ($0 mass additions) Custom SQL to automate the Prepare Mass Additions process Custom SQL to add lines to existing asset

Putting it all together…

Net Result Streamlined Fixed Assets process to facilitate faster, more accurate asset processing with minimal accounting resources Accomplished with no customizations of standard Oracle code!

Receiving DFF

Map Asset Categories to PO Item Categories…

Map Depreciation Expense Distributions to Employee HR Assignment

Custom Mass Additions folder to facilitate merging

Additional Info References Streamlining Fixed Assets Mass Additions – Mark Schwerdt, Oakton Solutions Pty Ltd – OAUG Asia Pacific 2000 Conference For sample code or additional info