Erasmus+ Programme Key Action 1 – Mobility Projects in the Field of Youth and KA3 Structured Dialogue Budget Outline 8 th September 2015

Budget Travel Organisational Support Special Needs Support Exceptional costs Individual Support (EVS only) Linguistic support / Linguistic tool license (EVS only)

Travel The distance per participant from the point of origin to the host Unit Cost according to the distance Distance calculator –Measures the distance for a one-way journey but the travel costs have been calculated for a return journey APV (Advanced Planning Visit) travel should be included in the travel section (EVS & Youth Exchanges only) and food and lodging requested as Exceptional Costs

Organisational Support Depends on the country where the activity takes place A unit cost per participant based on the duration of the activity plus a days travel either side if necessary Costs directly linked to the organisation, management and implementation of mobility activities

Special Needs Support Additional costs directly relating to participants with disability and accompanying persons that will incur additional expense in support of their participation (i.e. specialist equipment). 100% of the actual costs assessed on a case by case basis It should be clear what items or services are required The cost breakdown of each item or service Request should be supported in the narrative text of the application form

Exceptional Costs Actual costs (must be receipted in your final report) Must be described and relevant to the narrative section of the application –Visa Costs –Vaccinations –Costs which support the participation of young people with fewer opportunities You should provide a breakdown of the costs and any quotes or explanations that you feel an evaluator should know

Exceptional Costs EVS and Youth Exchanges only Food and Lodging for APV (EVS & Youth Exchanges) Costs in support of reinforced mentorship and specific preparation in the case of participation of young people with few opportunities (EVS only) You should provide a breakdown of the costs and any quotes or explanations that you feel an evaluator should know

Exceptional Costs KA3 Structured Dialogue only Costs connected to (online) consultations and opinion polls of young people in so far as necessary Costs connected to dissemination and exploitation of results You should provide a breakdown of the costs and any quotes or explanations that you feel an evaluator should know

Individual Support EVS only Based on duration of the stay per participant A unit cost based on the destination country of the participant Pocket money to volunteers for additional personal expenses Not intended to cover food and accommodation for the volunteer

Linguistic Support EVS only Online linguistic support is available for German, English, Spanish, French, Italian and Dutch (2016 new languages will be introduced) Only for activities lasting between 2 and 12 months €150 per participant for participants needing linguistic support for languages that are not offered by the Online Linguistic Tool.Online Linguistic Tool

Example EVS 4 EVS volunteers coming to Ireland for 12 months from Spain, Czech Republic, Moldova, Finland. Travel: Valencia, Spain to Dublin 1604KM = €275 Prague, Czech Republic to Dublin 1468Km = €275 Chisinau, Moldova to Dublin 2571Km = €360 Kokkola, Finland to Dublin 2037Km = €360 Total return flights for volunteers = €1270 APV 4 volunteers over 18= €1270 Travel total: €2540

Example EVS Organisational support €610 per participant per month (€610 x 4 EVS x 12mths) €29280 Individual Support €125 per participant per moth (€125 x 4 EVS x 12mths) €6000 Linguistic Support 0 provided by the Online Linguistic Service (OLS) Exceptional Costs Visa costs and registration for Moldovan Volunteer €480 Contribution towards APV 4 x €125 = €500 Total possible request: €38,800

Example Youth Exchange Youth exchange involving 10 Irish young people and 3 leaders and 10 Dutch young people and 2 leaders. The exchange will take place in Amsterdam. Total group size 25 for 7 day exchange. Travel: APV Galway to Amsterdam €170 x 1 leader = €170 Exchange Galway to Amsterdam €170 x 13 = €2210 Exchange Alkmaar to Amsterdam €20 x 12 = €240 Travel total: €2620

Example Youth Exchange Organisational Support €39 per participant per day (€39 x 25 x 7) €6825 Exceptional Costs 2 young people passports (2 x €90) €180 APV accommodation (1 x €80) €80 Total Possible Grant Request: €9705

Example Youth Worker Mobility 30 participants and 2 trainers for a mobility taking place in Cork, Ireland. Partners are Spain, Malta, Norway and France. Travel: 8 x Dublin 100Km = €180 x 8 € x Madrid 1449Km = €275 x 6 € x Valetta 2520Km = €350 x 6 € x Oslo 1624Km = €275 x 6 €1650 Travel total: €8550 for 32 Organisational Support €74 pp/pd ( 32 x €74 x 5 days) €11840 (Max €1100 per participant) Exceptional costs 0Special needs support 0 Total possible grant request: €28390

Example KA3 Maximum Grant €50,000 Travel Grant: National Meeting 50 (40 young people and 10 leaders) x 80km (50 x €20) €1000 Organisational Support 50 x €39 per participant per day €2950 Special needs support 0 Exceptional Costs Online consultation €200 Total possible grant request €4150

Budget Tips The calculated budget is the maximum you will receive – make sure you input the correct number of participants for each activity Make sure you don’t make the mistake of identifying your partners as a ‘Partner Country’ Provide a breakdown of any Special Needs Support and Exceptional Costs Make sure the narrative section of the application reflects the need for exceptional costs and special needs support KA3 costs for dissemination and exploitation of results must be evident in the application form