PEIMS EDIT+ Summer/Extended Year Release Texas Education Agency April 7, 2010

Agenda Release Dates Collection Reminders Archive Reminders Functionality and Reporting Changes PID Enrollment Tracking (PET) Updates Resources Q & A

Release Dates April 12, 2010: 2009 – 2010 Summer and Extended Year Collections open. EDIT+ will be down starting April 7, 2010 at 5:00 PM and will reopen April 12, 2010 at 8:00 AM. Final Release Letter will be available on April 12, 2010 at

Collection Reminders File Transfers and Reports Extremely high volume of file transfers and generated reports during final week of submission. Please DO NOT wait until the final week to submit your files or generate reports.

Collection Reminders Approved Auto-Generated Reports District-level reports not generated prior to rollup will be auto-generated by the system. Users will notice EditPlus Admin(TEA) in the Run By column for any auto- generated reports.

Archive Reminders EDIT+ Archive Policy District final submission files are accessible online for 3 years (current and 2 prior) before being archived to tape. To retrieve an archived file, EDIT+ Customer Support o Include District Number, Collection, School year

Archive Reminders EDIT+ Archive Policy District-level reports : available online for 5 years (current and prior 4). Reports are not archived to tape. Campus-level reports : available online for 3 years only (current and prior 2).

Archive Reminders Archive Retrieval 2007 – 2008 Collections will be archived on September 1, Only district reports are available in archived collections. Desired campus reports should be run, printed, and downloaded prior to September 1, 2010.

Functionality & Reporting Changes EDIT+ has implemented the file naming convention that identifies a 4-digit school year. The 4-digit year will display on all EDIT+ reports and all EDIT+ screens that display a file name.

Functionality & Reporting Changes TABLE DOWNLOADS Attendance Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data Elements Course Completion Deleted: Distance Learning Code Added: ATC Code

Functionality & Reporting Changes TABLE DOWNLOADS Special Education Added: RDSPD Code Extended Year Services Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data Elements

Functionality & Reporting Changes TABLE DOWNLOADS Optional Extended Year Program Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data Elements Bilingual ESL Summer School Deleted: Even Start Indicator Code Added: New Race and Ethnicity Data Elements

Functionality & Reporting Changes The following ethnicity and race codes will display on all EDIT+ reports that contain ethnicity/race: CodeDescription HHispanic IAmerican Indian-Alaska Native AAsian BBlack or African American PNative Hawaiian or Other Pacific Islander WWhite TTwo or More NNot Available (for Fall Leavers only)

Functionality & Reporting Changes Distance Learning Code Deleted Distance Learning Code from all reports Deleted report: PRF7D015 Students Completing Courses by Distance Learning Code

Functionality & Reporting Changes Even Start Indicator Code Deleted Even Start Indicator Code from all reports Deleted report: PRF7D020 Students Participating in Even Start Program Deleted report: PRF7D030 Superintendents/Principals Semester Report of Even Start Students

Functionality & Reporting Changes Regional Day School Program for the Deaf Added NEW report: PRF7D070 Students Participating in Regional Day School Program for the Deaf

Functionality & Reporting Changes PRF7D070 Students Participating in Regional Day School Program for the Deaf

Functionality & Reporting Changes Data Standards Impact on Summer/Extended EDIT+ Reports Summer Reports Report #Report TitleEthRDSPD Even Start Flex Attend PRF7D009Students With Zero Days AbsentYes PRF7D017Students Participating in Pregnancy, Education, and Parenting Program Yes PRF7D058Students Not Enrolled on the Final Day of the School YearYes PRF7D063Student Crisis RosterYes PIDP0200/ PIDF0200 Statewide Dynamic PID Statement of Attendance/Extended Year Discrepancies Yes PIDP0409/ PIDF0409 Statewide Dynamic PID Statement of Student Ethnicity/Gender Discrepancies Yes PRF7D070Students Participating in Regional Day School Program for the DeafYes PRFAD002Survey of Kindergarten Students under Age FiveYes PRF7D064Flex Attendance-Superintendents Semester Report of Student Attendance Yes PRF7D068Flex Attendance-Superintendents Semester Report by Special Program Yes

Functionality & Reporting Changes Data Standards Impact on Summer/Extended EDIT+ Reports Extended Year Reports Report #Report TitleEthRDSPD Even Start Flex Attend PIDP0200/ PIDF0200 Statewide Dynamic PID Statement of Attendance/Extended Year Discrepancies Yes PIDP0409/ PIDF0409 Statewide Dynamic PID Statement of Student Ethnicity/Gender Discrepancies Yes PRFED001Optional Extended Year Program Detail Report by Program TypeYes PRFED002Extended Year Services Roster Yes PRFED006Bilingual/ESL Summer School Roster Yes

Functionality & Reporting Changes The following reports are still in development and will be released as completed. Report #Report Title PRF7D051Title I Part A - Summary by District/Campus PRF7R056 Disaggregation of PEIMS Summer Attendance Data PRF7D066 Flex Attendance - Superintendents Semester Report by Special Program PRF7D010/C010Superintendents/Principals Semester Report of Student Attendance Summary PRF7D058Students Not Enrolled on the Final Day of the School Year PRFED008Student Crisis Code Roster PET2D001/PET2C D001 PET PID Statement of Discrepancies PET8D001/PET8C D001 PET Student Roster Report PRF7D034Students Completing Courses with Advanced Technical Credit

Functionality & Reporting Changes PID Reports Added NEW reports: PIDF0411 and PIDP0411 PID Discrepancy Reports o Will display discrepancies for the 1977 Ethnicity (E0005) data element.

Functionality & Reporting Changes Updated PID Web Pages New ethnicity and race data elements will display on the PEIMS web pages: o PID Search o PID Maintenance Search

Functionality & Reporting Changes Updated PID Web Pages Two new transaction codes display on PID Search results web pages: o 11 = Student/Staff ID & Ethnicity/Race change only (locks PID record for 14 days) o 21 = Ethnicity/Race change only

PID Enrollment Tracking (PET) 2009 – 2010 School Year PET system will allow transfer of PET files using data element E0005 Ethnicity through 8/31/ – 2011 School Year and Beyond PET system will require the new ethnicity and race data elements beginning 6/1/2010.

PID Enrollment Tracking (PET) The following PET web pages will be modified for the school year to display the new ethnicity and race data elements: PET Student Add PET Search PID PET Event History

Resources EDIT+ user materials are available on the TEA website: EDIT+ User Reference Guide EDIT+ Administrator Reference Guide EDIT+ Table Downloads Reference Guide EDIT+ Technical Tips

Contact Info EDIT+ Customer Support PEIMS Customer Support