Rock Out with Excel Basics Summer 2007 Janie Hardt

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Presentation transcript:

Rock Out with Excel Basics Summer 2007 Janie Hardt

Spreadsheet Computer equivalent of a paper ledger sheet Allows manipulation of data and number calculation Data entered Numbers Formulas Text

Components Rows- horizontal lines Columns- vertical lines Grid rectangles are cells Sheets

Highlight multiple cells or single cell Fill cell contents into cells below or to the right Drag contents of cell to any other cell Place the cursor into the Formula bar to edit an equation or function Cursor Styles

Movement Enter- Down Tab- Right Shift Enter- Up Shift Tab- Left

Symbols + Addition - Subtraction * Multiplication / Division = Used before an equation : Separates first and last number in a range of numbers, Separates nonadjacent numbers

Formatting All text and numbers can be formatted using the formatting toolbar. 1. Resize 2. Change style of font 3. Change color of font 4. Change position of font 5. Format numbers

Merge and Center Icon Allows text to be centered on spreadsheet across several cells

Format Numbers

Select Format, Cells, Choose style

Accounting Dollar sign is placed on the left of the column Underline for single line Hold down Shift key and U for double line

Row and Column Size Increase or decrease by dragging Increase or decrease by selecting Format from the toolbar and choosing Row or Column Increase or decrease number

Formulas =A2+B2 =SUM(A2:D2) (A2 is start of a cell range and D2 its end). Identifies the calculation needed to place the result in the cell it is contained within.calculation A cell containing a formula has two display components; 1. Formula itself 2. Calculated value. Must always press Enter after formula or data is entered

Calculated Value Formula

Functions A built in equation Insert, Choose function Choose function icon on formula bar

Select your function from a list

Add the cell range and click OK

AutoSum Allows the addition on several cells without entering a formula Click empty cell below values then AutoSum icon. Sum will appear in that cell. Select the cells including cell where sum to appear, click AutoSum icon on toolbar and sum will appear in the last cell selected

Selected cells Then icon. Selected single cell then icon.

Charts Select data to be graphed and choose Chart Wizard icon. Select chart.

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