Reality Planning for “Reality Check” One Accord 2010 National Conference

Agenda “Reality Check” General Info Registration Dates and Rates What’s Included with Conference Fees Travel Arrangements Estimated Total Cost Per Person Where Money Can Be Saved… Fundraising Ideas Limited Conference Financial Aid Suggested Timeline Questions

“Reality Check” General Info Dates Wednesday, August 4 th – Sunday, August 8 th 2010 Galatians 6:3-5 Celebrating ALO’s 20 th Anniversary City Lansing, MI Hotel The Lexington Hotel Lansing 925 South Creyts Rd., Lansing, MI ( Reservations – $95 per night (Rate is good till early July 2010)  $75 SAVINGS!!!!  Call ; under Gamma ALO room block  1st night room deposit, major credit/debit card, or Conference Committee Some Amenities - Free Airport Shuttle to and from Airport & Free Wireless Internet

Registration Dates and Rates Early Registration – September 1st, 2009 thru February 28th, 2010 Standard Rate: $139 per person Student Rate: $99 per person Married Couples Rate: $199 per couple Regular Registration – March 1st, 2010 thru July 15th, 2010 Standard Rate: $160 per person Student Rate: $120 per person Married Couples Rate: $240 per couple Late Registration – July 16th, 2010 and beyond Standard Rate: $185 per person Student Rate: $145 per person Married Couples Rate: $290 per couple *Students are considered those who are enrolled as a full-time student, including graduate students, after December 31 st, 2009

What’s Included with Conference Fees Conference fees include Access to seminars Social outings “Put It Down” national step show Two meals Thursday lunch Friday night gala Other conference materials and amenities Disclaimer: Conference Fees WILL NOT be prorated if a person registers and is not able to attend the entire conference. After May 1, 2010, Registration fees are non-refundable, yet are transferable between individual parties. Contact your hotel directly for their refund policy.

Travel Arrangements Airport(s) Capital City Airport, Capitol City Boulevard, DeWitt, MI (LAN) Detroit Metropolitan Wayne County Airport (DTW) Michigan Flyer Motor Coach Service ( Book plane flight early Research travel search engines or use a travel agent for best rates e.g. Expedia.com; Hotwire.com, Priceline.com, Travelocity.com, Airlines Sites Later flight bookings can lead to higher costs Consider renting vehicles to making a road trip Research travel search engines or car rental places for best rates e.g. Budget, Avis, Alamo, Enterprise Consider traveling by bus or train Greyhound and Amtrak have great rates Charter bus for a region

Estimated Total Cost Per Person Estimated Total Cost Per Person - $700 Registration (based off early student rate) - $99 Travel (based off a round trip plane flight) - $300 Lodging (based off 4 people per room) - $100 Additional Food/Fun Stuff - $100 Paraphernalia, Books, & Gifts - $100

Where Money Can Be Saved… Register early!!!! You have an entire semester + early spring for early registration Travel Book Travel Early - Later bookings can lead to higher costs Consider flying into Detroit and taking the Michigan Flyer Travel with a group – Discounts typically available with all forms of transportation Stay at the conference hotel – Great Room Rate!!! Room with 3-4 people Higher chance to arrive to sessions in a timely manner Additional Food/Fun Stuff Purchase snacks before conference General idea of what you might do before conference Paraphernalia, Books, & Gifts Make a list of what you might want before to conference Look vendors website to see what’s offered

Fundraising Ideas Highly encouraged! G-Phi-D & ALO understands Financial challenges Chapters raise funding for campus events Plan Accordingly

Fundraising Ideas Group up for a special event or sporting event Talk with your local special events center or sports teams about: Clean up after a concert/game Serve as ushers during a concert/game Work a concessions stands during a concert/game Negotiate fundraisers with local restaurants Receipt collections, Saturday breakfast, Car hops Could earn portion of restaurants proceeds Could earn tips made during that time Host a raffle Various products, gifts, signed items as prizes Ask businesses, athletic departments, etc. for donated raffle items Follow your campus’ procedure on raffles

Fundraising Ideas Host a tournament challenge with entry fee Basketball, Video Game, Bowling, Dominoes, Dance-Off, etc. Offer a nice prize for the winner Sell t-shirts, baked goods, or other appealing items Small investments can go along way Research local business for best rates on products Host a banquet, Club Virtue, or other social event Use part of the proceeds towards conference funds Host car washes Best weekends to host – payday weekends (On or near 1st or 15th) Spring Time (High School Proms) might be the optimal for best results

Fundraising Ideas Talk with your campus student life center or college department Some schools help to subsidize cost to major national conferences Confirm commitments in a written document Solicit local businesses or churches for sponsorship Best time to ask - before December 2009 That’s when businesses & churches set budgets for upcoming year Offer to host a booth at conference on behalf of the business Talk with your family members Most family members are willing to help if you ask Before Christmas break would be good (Christmas Gift, wink-wink) Offer to cut grass, clean house, baby-sit, etc.

Fundraising Ideas Step Show competitions Prizes vary depending on the competition Some give for only 1 st place, others give for 2 nd place Prepares team for the “Put It Down” National Step Show Write letters to your specific chapter alumni Alumni like to know how they can give back to their chapter Be Specific Tell them what you have Tell them what you need Tell them when you need it by Be open for partial coverage

Limited Conference Financial Aid Please exhaust all of your fundraising options prior to asking the One Accord Conference Committee Will consider the following Have you exhausted all of your fundraising options? What Do You Have? What Do You Need? Will You Have Funds to Eat & Sleep? Note Will only cover a portion of conference costs Cannot guarantee to provide assistance

Suggested Timeline By End of November 2009 Create a plan of action for fundraising with chapter Talk to family about financial support for conference By End of February 2010 Register and pay for conference Perform at least one fundraiser with chapter Begin setting up travel arrangements Research travel websites Look at bus or train information Regions - research charter bus companies  Announce # of riders needed and individual cost to potential riders

Suggested Timeline By End of May 2010 Book Travel arrangements Pay for your plane ticket  Remember, later flight bookings can lead to higher costs Pay for Bus or Train Pay for Charter Bus Individual Amount Make your hotel reservations Talk with potential roommates Perform at least two fundraisers with chapter By Beginning of July 2010 Confirm travel and lodging arrangements Know who’s in your hotel room

Questions

Thank You For additional Questions