Umalusi’s presentation to the Education and Training Portfolio Committees on the 2009/10 Strategic plans and Budgets 23 June 2009 Cape Town

2 Overview Umalusi mandate – 2001 Umalusi amended mandate – 2009 Vision, mission, goals Key Result Areas 2009/10 Plan and Budget Three Year Budget Forecast Conclusion

3 Umalusi Mandate 2001 To ensure that continuous enhancement of quality is achieved in the delivery and outcomes of the general and further education and training sectors of the national education and training system; To develop a quality assurance framework for the general and further education bands of the NQF; (Monitor qualifications and standards; quality assure assessment at exit points; certificate learner achievements; accredit private providers; monitor and report on PDEs) To regulate the relationship between the National DOE, SAQA and other ETQA bodies, providers and the Council

4 Umalusi Amended Mandate 2009 As a new Quality Council to develop and manage a sub-framework of qualifications for general and further education and training framework; To develop and quality assure qualifications and curriculum; To quality assure assessments at exit points; To certificate learner achievements; To quality assure provision and accredit private providers of education and training, and assessment; To conduct research related to the sub-framework; and To advise the Minister

5 Vision & Mission Umalusi Council and staff are committed to continuous improvement of quality and standards in general and further education and training and as leaders with expert knowledge in the sector, to develop and secure standards by quality assuring qualifications and curricula confirming that assessment is fair, valid and reliable, quality assuring the provision of education, training and assessment providers, in order to issue learners with certificates that are credible.

6 Goals To: Promote quality and appropriate standards Maintain and improve educational standards through quality assurance of qualifications and curriculum, assessment, and provision of education, training and assessment, Continuously develop in-depth knowledge and expertise in mandated areas through rigorous research, Report on the quality of education, training and assessment Issue appropriate and credible certificates learner achievement in terms of specific qualifications and subjects, Provide reliable and credible leadership and guidance in quality management and in the assurance of standards, Ensure financial efficiency and sustainability of the organisation, and Determine expectations and appropriately respond to these within the parameters of Umalusi’s mandate.

7 7 Key Result Areas Improving and maintaining the system for quality assuring assessment for certification Establishing and implementing a system for evaluation and accreditation of providers Establishing and maintaining a system to certify and quality assuring qualifications and curriculum Research, diagnose and report on quality in general and further education and training supported by statistical analysis. Developing and maintaining management support structures and governance Ensuring that Information Technology systems are established, maintained and improved Ensuring that finance, human resources and administrative support systems are maintained and improved

8 Quality Assurance of Assessments 2009/10 OutcomesPerformance Indicators Quality assurance of assessment maintained and improved Question papers moderated- Question papers externally moderated for multiple examinations across assessment bodies : NSC, SC, NCV (including ISATS), GETC (adults), N3; Marking standardized- Marking moderated and reported on across qualifications – as above Moderation of CASS- NSC - Sample of subjects across provinces to cover all national subjects - ABET – Sample of learning areas across provinces -all learning areas Sample across independent assessment bodies NCV – Sample of at least 50% across levels 2, 3 and 4 - ICASS – Assessment body systems evaluated.

9 Quality Assurance of Assessments 2009/10 OutcomesPerformance Indicators Quality assurance of assessment maintained and improved cont. Monitoring of exams- Exams monitored and reports produced for multiple examinations across assessment bodies Moderation of Common Tasks for Assessment ( CTA’s)- GET schools- 18 learning areas; IEB-GET-10 learning areas Quality assurance of GEC pilot Standards for assessment articulated and maintained Resulting policy implemented for 2009 Results standardized and resulting systems verified for all exams. Resulting systems fully operational for new qualifications (NSC and NCV) Post-examination analysis conducted and reports disseminated to stakeholders

10 Evaluation and Accreditation 2009/10 OutcomesPerformance Indicators Accreditation and monitoring system for providers of education and training maintained and extended Provisional accreditation and monitoring - Maintain provisional accreditation and monitoring of private institutions and their qualifications across schooling, FET colleges and AET Centres Provider site visits- Site visits based on evaluation and monitoring cycle; Individual site visit reports concluded Monitoring reports- Monitoring as per monitoring cycle; reports concluded Policy development – Review policy and instruments Stakeholder relationships - Provider workshops conducted across sectors; Provider Forum meetings conducted; Provider conference hosted; Continued communication between DoE and PDEs and Umalusi to align registration & accreditation; quarterly meetings with provider organisations maintained

11 Evaluation and Accreditation 2009/10 OutcomesPerformance Indicators Accreditation and monitoring system Cont. Prepare and present sector specific reports Implement full accreditation pilot: independent schools Accreditation and monitoring system for assessment bodies maintained and extended Monitoring of new and existing assessment bodies- Monitoring of public assessment system (NCV) – DoE improvement plans Monitoring undertaken (state of readiness to administer exams for NSC) Public system, IEB and OAER Extension of provisional accreditation to other private assessment bodies

12 Qualifications, Curriculum & Certification 2009/10 OutcomesPerformance Indicators Umalusi develops and maintains the qualifications sub- framework Umalusi qualifications framework policy is developed and submitted for regulation Umalusi qualifications-development and standard-setting policy is shared with internal and external stakeholders Strategy to manage transitional arrangements for existing qualifications at GFET level on the NQF is established. Qualifications and curricula developed, evaluated and approved Develop standards for alternative NSC for adults Evaluation of Level 4 qualifications (NCV, NSC, SETA qualification and Provider qualification) Develop model for more flexible NCV Cross-unit projects: GETC: Foundation Phase curriculum evaluated Continue evaluation of NSC subjects and extended to NCV curricula

13 Qualifications, Curriculum & Certification 2009/10 OutcomesPerformance Indicators Umalusi certifies learner achievement Ensure learner certification processes are maintained and improved for SC, NSC, GETC, NCV, N3 etc New certification systems for NC(V)4 are tested and usable for the 2009 results Umalusi maintains and improves verification processes. Verification processes are maintained and improved

14 Statistical Information and Research 2009/10 OutcomesPerformance Indicators Report on quality in GFET Quality Indicator reporting piloted Databases developed and maintained Research planned, conducted, managed, and findings shared in the organization Maintaining standards research extended for NSC and include NCV GETC curriculum evaluation (Curricula comparisons: Kenya, Singapore and Canada) - foundation Research on equivalence setting – Jointly with HESA Best practice in assessment of practical work

15 Statistical Information and Research 2009/10 OutcomesPerformance Indicators Stakeholders are engaged with through conferences and published documents 3 Research Forums meetings conceptualized, planned, and conducted 2008 Maintaining Standards Report launched across provinces Seminar series conducted – with CEPD Support provided across organisation Statistical analysis support provided across units i.e. standardisation Resource Centre maintained and improved Staff capacity built through quality promotion meeting Strategic support provided through research into educational policy

16 Management Support Structures 2009/10 OutcomesIndicators Organisational planning and implementation and review of plans Co-ordinated plans, reports and policies vetted and approved by Council ( 4 Council, 4 Exco, 3 Audit committee meetings planned) Networking with stakeholders Stakeholder relations established and managed Meetings with political structures, educational institutions, other statutory bodies Engagement and collaborative work with other bodies Public relations programme implemented Internal and external communications managed Enhanced participation in public debate Umalusi media profile improved Corporate identity strengthened Organizational governance is maintained Governance meetings conducted Council programmes adhered to Key matters presented to Council / Committees and information sharing

17 Corporate Services: Information Technology 2009/10 OutcomesIndicators IT systems established, maintained and improved Gap analysis done for the M.I.S Website maintained Developed system to accredit new assessment bodies for non-DoE qualifications. Certification IT programme effectively supported (programme link to QCC unit) Maintained system per policy Participated in IT steering committee for the new FETC system Development according to project plan for NCV levels 2-4 Developed system for National senior certificate candidates Developed system for certification of new assessment bodies for DoE qualifications. Adequate computer hardware and software in place to support operations Equipment procured and installed as required ( Disaster recovery plan) Software procured and properly licensed SLA managed with designated providers Effective utilization of IT resources ensured in a secure environment Effective network support in place

18 Corporate services: Finance & Administration 2009/10 OutcomesIndicators Finance and accounting systems maintained and improved Internal controls, risk management, internal and external auditing, reports to committees, Council and PFMA requirements met to ensure no audit qualification Accounting for, and collection of revenue 90% debt collected Payments made for goods and services Creditors paid timeously per agreement Organisation adequately resourced Surplus funds invested Surplus funds invested with CPD per Investment Policy Fixed assets registered, labeled and monitored  Register, label and monitor assets Count and verify assets on an annual basis Building and security systems maintained and improved Alterations effected to accommodate organisational requirements (Capex R 2 m) Security / access control systems improved

19 Corporate Services: Human Resource Management and Development 2009/10 OutcomesIndicators Human resources managed Human resource policies and procedures implemented and improved Appointment of staff in line with HR policies HR Administration monitored and audited Staff development processes in place Staff performance managed Staff development strategies and plan implemented Identified skills and competency short-comings Training programmes implemented Submit workplace skills plan / report to ETDP Seta Conduct monthly internal training sessions for the admin cadre General services provided Reception, telephone and cleaning services maintained and improved

20 Income Budget 2009/10 Accreditation Fees Certification Fees Department of Education Grant Interest Reserve Funds Verification Fees R As approved by the Minister of Education on 12 March 2009

21 Expenditure Budget 2009/10 Quality Assurance of Assessment Evaluation and Accreditation Qualifications, Curriculum and Certification Statistical Information and Research Management Support Structures Corporate Services: Information Technology Corporate Services: Finance Corporate Services: HRM & Development R

22 3 Year Budget Forecast 2009/102010/112011/12 R R R Y/Y Percentage Increase 22%29%13%

23 Total Income 2000/1 (actual) to 2011/12 (budget) YEARINCOMEBUDGETDoE GRANTGRANT % 2000/01R /02R /03R R /04R R /05R R /06R R /07R R /08 R R /09 R R /10R R /11R R /12R R

YEARBUDGETDoE GRANTGRANT % USE OF UMALUSI RESERVE FUNDS ( R 24 m) 2009/10R R R (19 %) 2010/11R R Shortfall - R Request total (47%) R ( 10%) 2011/12R R Shortfall - R Request total ( 55%) R ( 5%)

25 External Audit Comments AUDIT MATTERREMARK Matters that could affect the audit opinion None Debtors with credit balancesWill not be offset against debtors book. To be investigated and correctly allocated Provision for impairment of debtorsOutstanding debt is collectable as most clients are government departments and FET institutions. Therefore minimal provision of R 97K Difference between GL and VIP systemAnnual difference R 3,5K. Electronic interface to be investigated Review of useful lives of assets requiredWill be reviewed annually

26 Conclusion Challenges include: The financial sustainability of the organisation through increased funding from DoE / NT: –Possible funding model, –Move from certificate fee structure to a QA levy, and –Increase baseline allocation. Taking on the increased mandate The finalization of the standards setting function from SAQA to Umalusi and the required resources, and The ongoing mapping and integration of all organisational processes to culminate in an effective Risk Management Strategy including Knowledge Management, MIS, Records System and Retention Strategy.

27 THANK YOU Thanks to the portfolio committee chairperson Ms F Chohan and honorable members for the opportunity to present Umalusi. Your support will be highly appreciated.