ERASMUS+ FACULTY EXCHANGE PROGRAMME extended masters

QUT Sydney Adelaide Stellenbosch INSPER ESAN Monterrey UBC SMU Hong Kong NTU Peking Tsinghua Fudan Bangalore Calcutta Wharton Rochester Urb. Champaign Queens Brock Montréal FEB Partner Universities Chulalongkorn Laval UAI PUC Rio FIU Kobe ITAM

1. Erasmus+: what is it ? 2. Benefits to students 3. Characteristics of the ERASMUS+ programme 4. Timing of Erasmus exchange 5. Who is eligible? 6. Selection procedure? 7. Practicalities 8. Erasmus grant?

1. ERASMUS+ Programme - ERASMUS+ Programme = mobility for learners and staff - Higher Education Student and Staff Mobility Two types of exchange - ERASMUS+ strict (within Europe) - Faculty agreement (outside of Europe) Total number of universities: number of networks: 2 economics (EW) 7 business economics (TEW + HIR) 2. faculty agreements: network ETEW10

2. Benefits to students Cultural experience / exchange Language skills Personal skills International challenge Job market Academic quality of programmes (no ‘academic tourism’) But also: ambassador for KU Leuven and FEB

3. Characteristics of the ERASMUS+ programme On condition of full compliance with ERASMUS regulationsERASMUS regulations - Full academic recognition of stay at host institution: - Full integration of courses taken abroad into programme of study at KU Leuven; - Full recognition of results obtained at host institution (conversion of results). - What with resit of ERASMUS courses ? Please refer to the Erasmus regulations at

ECTS : - number of ECTS credits is indication of study load; - 30 ECTS credits = normal study load for one semester. Exempt from host institution’s registration fees Grant (min. 3 months - max. 6 months) - covers additional expenses of mobility; - national scholarships remain unaffected. information: Focus on quality, not quantity, of exchange. 3. Characteristics of the ERASMUS+ programme

Extended master differs from ‘normal’ Erasmus exchange: 60 stp in Leuven + 30 stp abroad  30 stp (one semester) extra ! The 60 stp in Leuven are in conformity with the standard master’s programme for which you are registered You follow the same application procedure as the other exchange students, BUT: you should compile a coherent module programme (of at least 30 stp) from the modules the host institution offers and submit that as part of the application file You do not replace courses in Leuven with courses abroad, but you select an additional module programme of 30 stp  complementarity versus equivalence of courses Demonstrate how your choice of programme expands on or compliments the programme you are following in Leuven in motivation letter Coherence of module programme + motivation of its complementarity are part of selection criteria

4. Timing of Erasmus exchange (extended master formula) When – timing of exchange during Erasmus year Exchange during ‘additional semester’ (first semester) after master year in Leuven Previous academic year Current academic year “Selection year” Next academic year “Erasmus year” Sem 1Sem 2Sept resit Sem 1Sem 2Sept resitSem 1Sem 2Sept resit Minimum 75% CSE (cumulative study efficiency) + max 12 ECTS “to do” in bachelor Selection round 1 Selection round 2 Maximum 12 ECTS “to do” of Leuven master courses

4. Timing of Erasmus exchange (extended master formula) Beginning of ‘third semester’: students choose 30 stp study modules from Leuven in their ISP (“placeholder” modules, cf. below) These Leuven modules will be replaced by the modules that are successfully completed during the exchange. Only the modules from the exchange appear on the diploma supplement If you attained all credits for modules abroad and for the complete master’s year in Leuven  graduation in February But: often late receipt of exam results from Erasmus exchanges (e.g. April or May)  graduate in February with retrospective effect, but a certificate or transcript cannot be issued until all the stp from the host university have been received. You can request a certificate confirming you obtained 60 stp for the Leuven courses Resit: if the student is required to retake one or more (foreign or Leuven) course modules for which (s)he did not pass  graduate after the third exam period (September) Modules from abroad with score < 10/20 are replaced by the Leuven “placeholder” modules for equivalent amount of credits in third exam period “When do I graduate ?”

5. Who is eligible for Erasmus exchange ? Am I eligible for applying for an extended master ? You are enrolled in the master TEW/MBE or master EW/master of Economics in You completed the prior education (bachelor or other) that gave you access to TEW/MBE or EW/Economics or you are at most 12 credits removed from it at the start of academic year Your most recent CSE (Cumulative Study Efficiency) is >75%  You can apply in the 1 st semester of the ‘selection year’ for exchange in the first semester of

6. Selection procedure – step 1 STEP 1: Selection and reservation of the destination The aim is to send ‘low risk’ students. This doesn’t mean you need exceptional marks to qualify. In case of multiple candidates for same destination, selection based on: o Study results from previous years o Language skills o Coherence of module programme abroad + complementary to Leuven programme o Motivation, incl. choice of module programme After the selection round, a destination is reserved for you.

6. Selection procedure – step 1 Guidelines for constructing your abroad study programme 30 – 36 ECTS credits Preferably master level courses; according to required previous knowledge, a limited number of course modules from 3 rd Bach phase at host university is acceptable Foreign course modules that are only marked according to a pass/fail system cannot be taken up Foreign language course modules: if they relate to the language of the country itself (max 6 ECTS credits) Final diploma supplement: o Completed modules from first Master year in Leuven (60 credits) o Credits taken during the exchange year o If necessary, the credits taken in Leuven in the third exam period as replacements for any exchange modules the student did not pass Leuven tolerance rules apply for the whole set of course modules (i.e. you have to pass for all modules to obtain your master’s degree) !

6. Selection procedure – step 2 STEP 2: Definitive confirmation of reserved destinations Selected students receive final confirmation of their destination on condition that, after the end of the second (June) OR third (September) exam period, they don’t have more than 12 study points still to attain (excluding the 30 study points at the host university) in order to obtain their master degree Attention! If the study period at the host university begins before the end of the September exam period, the condition above must be met by the end of the second exam period (June).

Remark: 2x Erasmus? Can I participate twice in an exchange during my studies ? You cannot go to the same destination twice ! 3 th BachelorMasterYES / NO? Erasmus Yes, but… ErasmusFacultyYes FacultyErasmusYes Faculty Yes

7. CONCRETE PROCEDURE Step 1: Selection and reservation of the destination Overview of grants and destination available here or in Erasmus Office, room Naamsestraat 69 Fill out online form: Submit ‘Application form for participation ERASMUS+’ in DROPBOX – entry hall HOG FEB – Naamsestraat 69 on Thursday November 21 at the latest Step 2: Definitive confirmation of reserved destinations after the second (June) OR third (September) exam period

Step 1:Content of ERASMUS+ application form Step 1: Selection and reservation of the destination Submit ERASMUS+ application form with (1) Printout of online application form + picture (2) Printout of motivation letter inc. proposal of module programme (30 ECTS) (3) Printout of KULoket study progress file (3 pages): o Overview of programmes and academic years (p 1) o Tab ‘Credits’ from detail exam results latest examination period o Tab 'Study progress' from exam results latest examination period For students with non KU Leuven previous education: similar proof of official study results for all bachelor (+ possibly master) years ! Attention: only complete application files (please staple them together) are processed!

Step 1: Reservation of Erasmus destinations Reservation in two rounds (November and February): Round 1: November 7 to 21, 2013 Submit application file between 7 November and 21 November 2013 Check information about all Erasmus destinations through web links on online application form ( Opportunity to examine files about Erasmus destinations in room HOG , Naamsestraat 69, between 7 and 18 November o Important: please discuss the exchange with your parents before formally applying ! Announcement of reserved destinations: Dec/Jan o See Toledo + mail with official approval letter

Step 1: Reservation of Erasmus destinations (Round 1 continued) After announcement of selection round 1: Selected students submit at Erasmus office HOG within a week after announcement: o Official approval letter, signed by parents o 70 EUR to cover deposit and administrative costs o Signed form for the attention of the bursar (‘pedel’) stating that the student wishes to graduate after 90 study points instead of 60 If the above requirements are not met before the deadline, the Erasmus destination expires and is made available again in the 2 nd round Not selected in round 1 ? o Different reasons possible (e.g. limited number of available slots) o Possibility to re-apply in 2 nd round

Step 1: Reservation of Erasmus destinations Round 2: Jan/Feb – end of February 2014 Open slots (after round 1) are communicated asap through / TOLEDO: Same procedure as in round 1 o New application file is required! Announcement of reserved destinations after round 2: March 2014 o See Toledo + mail with official approval letter Attention: After definitive selection and reservation of destinations: Mandatory information session in May!

Step 2: Definitive approval of destination Step 2: Definitive approval of selected destination After the end of the June 2014 exam period: 1 st round of official confirmations of Erasmus exchanges Criterion? Max. 12 study points TO DO in Leuven in (i.e. excluding 30 study points exchange) What if re-sit in Leuven? o For destinations where academic year starts after 3 rd (September) exam period in Leuven: re-sit in Leuven still possible! o For destinations where academic year starts before announcements of results for 3 rd (September) exam period in Leuven: Definitive annulation of Erasmus destination 70 EUR refunded to student - After the end of the September 2014 exam period: 2 nd round of official confirmations of Erasmus exchanges, same criterion!

Remarks The 70 EUR administrative costs are refunded to the students upon return from their stay abroad, if all administrative requirements are met. Students who ultimately cannot participate in the exchange because they do not meet the conditions (cf. previous slide), get their 70 EUR refunded. If you get definitive approval for your selected destination, but ultimately decide not to participate in the Erasmus exchange, please notify the Erasmus secretary asap. In that case, you are not entitled to a refund of the 70 EUR. Jönköping business school (Sweden) Sevilla (Spain)  only bachelor students

8. AWARD OF GRANTS In the previous academic year, the following grants were awarded: - Non scholarship students:310 EURO / month - Scholarship students: 370 EURO / month From onwards, the grant will (also) depend on the country of destination – amount is currently ??? Nearly all grants for a period of 3 – 6 months. Faculty agreements (no grants available) Ekonomika Alumni funds 5 grants of 500 EUR