District 5580 Assistant Governors Training Seminar

District XXXX District Team Training Seminar District 5580 Governor Don and Mary Cavalier 2

District XXXX District Team Training Seminar District 5580 D. Governor Elect Dave and Claudette Smette 3

District XXXX District Team Training Seminar 8 District Administration

The Assistant District Governor… Role and Responsibilities 11

District XXXX District Team Training Seminar 6 District Responsibilities Assist in developing district goals. Coordinate the governor’s official visit with clubs. Communicate clubs’ strengths, weaknesses, and progress toward goals. Attend district meetings. Participate in Rotary Foundation programs, events, and fundraising. Help develop future district leaders. Provide continuity- help with your replacement

District XXXX District Team Training Seminar 7 Your Responsibilities Help presidents-elect develop effective goals. Visit clubs at least four times a year. Monitor the progress of each club’s service projects. Encourage club leaders to attend district meetings. Motivate clubs to follow through on the governor’s requests. Assist clubs in planning and scheduling the governor’s official visit and attend all related club assemblies. Coordinate training with the district Training committee and *Club Trainer Assist clubs identifying district committee members

District XXXX District Team Training Seminar Responsibilities Briefing the incoming District Governor on the status of clubs Assist the clubs in identifying a *Club Trainer Learn and conduct * Web Meetings with club leadership (for training contact District Trainer ) *Quarterly Assistant Governors Web Meetings 8

Your Primary Objective.. Working with Clubs 19

District XXXX District Team Training Seminar 10 Goals Before the start of the Rotary year, assistant governors should help clubs set annual goals. These goals should address the Avenues of Service.

District XXXX District Team Training Seminar 11 Planning Guide for Effective Rotary Clubs Tool that helps clubs establish realistic goals Contains assessment and goal-setting sections for major areas of club operations Includes strategies to achieve goals

District XXXX District Team Training Seminar 12 Effective Goals Shared Measurable Challenging Achievable Time specific

District XXXX District Team Training Seminar 13 Minimum Standards for Clubs Pays per capita dues to RI Meets regularly Ensures that members subscribe to appropriate magazines Implements service projects Accepts the visit of the governor or assistant governor

District XXXX District Team Training Seminar Effective clubs Sustain or increase their membership Address the needs of their communities and communities in other countries Support The Rotary Foundation both financially and through participation Develop club leaders beyond the club 14

District XXXX District Team Training Seminar 15 Your Club Visit Focuses on: Assessing a club’s progress toward its goals and the strategies being used to achieve those goals Suggesting practical solutions to problems challenging the club

District XXXX District Team Training Seminar Your Club Visits… Always Call Ahead, asking Club President’s permission to visit during Club’s Board Meeting… -Learn by Listening…Observe, take notes, offer help and suggestions… -Remind clubs of upcoming events and deadlines…Encourage participation in District Conference, RYLA, etc. 16

District XXXX District Team Training Seminar Club Visits…continued Apprise clubs of help available from District…Speakers for programs, DVDs about Rotary, etc…Review RI’s monthly themes… Follow up QUICKLY on any requests. Always respect the autonomy of the clubs…be courteous, thank them for opportunity to visit… 17

District XXXX District Team Training Seminar 18 Reporting on Your Club Visits… Using your notes and what your heard and observed, fill out the ADG Club visit memo after each visit. Keep a copy, and one to and one to

District XXXX District Team Training Seminar 19

District XXXX District Team Training Seminar 20

District XXXX District Team Training Seminar 21 District Governors Official Visit… An Ambassador on a Mission… Motivating club members to participate in service projects Reviewing the status of the Club Leadership Plan Bringing attention to important Rotary issues Paying special attention to new, weak, and struggling clubs Personally recognizing outstanding club projects and the contributions of individual Rotarians

District XXXX District Team Training Seminar When the District Governor comes to visit…. Make sure clubs are ready to receive the Governor’s visit…checklist… Planning guide submitted on time? Quiet venue for his meet w/ Board? Club meeting program is his exclusively? 22

District XXXX District Team Training Seminar Quarterly Training… Quarterly reporting to DGE Smette..with training updates, via Webinars Opportunity to discuss problems, exchange ideas and suggestions with DGE Smette, other ADG’s, and additional District Leaders… 29

District XXXX District Team Training Seminar ADG Activities Calendar… Refer to the “District Governors Club Visits” for the clubs in your area, and fill in your personal calendars with those dates first… As you make appointments to visit clubs and boards, fill in those dates… July 18 th - Wednesday, 5 pm.- Session 1- webinar for ADG training. This webinar will be repeated several times in July…Be sure to attend one of them.. Tentative alternate dates/times, July 20, 7 pm; July 31, 7 pm.. ADG Activities Calendar… Refer to the “District Governors Club Visits” for the clubs in your area, and fill in your personal calendars with those dates first… As you make appointments to visit clubs and boards, fill in those dates… July 18 th - Wednesday, 5 pm.- Session 1- webinar for ADG training. This webinar will be repeated several times in July…Be sure to attend one of them.. Tentative alternate dates/times, July 20, 7 pm; July 31, 7 pm.. 30

District XXXX District Team Training Seminar ADG Activities Calendar August 1- first written report to DGE Smette and Diane October 17- ADG reporting Webinar March PETS training… District Conference, April

District XXXX District Team Training Seminar Be Aware of… District Committees- need people! Now 5 Avenues of Service Club Visioning Club Trainers ERROKO Future Visions 26

District XXXX District Team Training Seminar 27 Avenues of Service 1.Club Service 2. Vocational Service 3.Community Service 4.International Service 5. *New Generations The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding

District XXXX District Team Training Seminar “ERROKO” Every Rotarian Reach One Keep One 28

District XXXX District Team Training Seminar Club Visioning 34 Marilyn M Chambers- Club Vision District Chair Home: Cell: District 5580 Visioning Coordinators

District XXXX District Team Training Seminar What is a Club Vision It is a living management tool that: Defines a shared commitment Defines a shared commitment Provides long-term direction Provides long-term direction Creates a framework to establish goals and objectives Creates a framework to establish goals and objectives Optimizes use of resources Optimizes use of resources

District XXXX District Team Training Seminar How Will Clubs Benefit From Club Visioning? Plan-Long range (strategic)Plan-Long range (strategic) Annual goals (Actions and plans)Annual goals (Actions and plans) Continuity in projects/decision makingContinuity in projects/decision making Consensus for decision makingConsensus for decision making Club members know “what we stand for”Club members know “what we stand for” 31

District XXXX District Team Training Seminar Club Vision Process Planning Steps… 32 Long Range Plan Actions & Programs Vision

District XXXX District Team Training Seminar Club Training Program A club-level training program should: Ensure that club leaders attend district meetings Provide consistent and regular orientation for new members Offer ongoing educational opportunities for current members Create a leadership-skills development program for all membersleadership-skills development program Help the club to create a strategic plan 33

District XXXX District Team Training Seminar A Club Trainer is: Fairly knowledgeable in Rotary, on the Club, District and International levels. Able to use training tools and ensure the Club Officers have access to these sessions. A liaison between Club and District 34

District XXXX District Team Training Seminar Thank You for serving Rotary Thank You for serving Rotary 35