2013 Management Information Systems Conference 1 T EACHERS AS S TAKEHOLDERS AND D ATA U SERS February 13, 2013 Debra Holdren, GADOE Irene Koffink, NH DOE Justin Katahira, State of Hawaii DOE Robin Taylor, SST

2013 Management Information Systems Conference How have teachers been engaged in planning, delivery, and training to make data from the LDS useful and meaningful? How and when to best engage teachers? What training is necessary to support data use by teachers? Lessons learned O VERVIEW 2

2013 Management Information Systems Conference N EW H AMPSHIRE 3

2013 Management Information Systems Conference 1.Involvement in Development 2.Teachers as Trainers 3.Teachers as Students T EACHER E NGAGEMENT 4

2013 Management Information Systems Conference Engage During Development of Data Tools 1.Project Focused Shorter engagements Areas of specific interest (e.g.,Effective Teacher Task Force, EWS, Pilot Teams) Focused Outcomes – key deliverables 2.Appropriate Match Making Correct areas of interest Appropriate background and experience Current position 3.Time and Scheduling Meetings later in day GoTo Meetings/Webinars Short meetings sustained over time H OW AND W HEN TO E NGAGE 5

2013 Management Information Systems Conference 1.Blended Delivery Webinars; quick tip guides; presentations; videos; handouts; in-person; etc. A website to archive for after-hours access A social network to enable bottom up support 2.Targeted Content Knowledge of Assessment Literacy Understanding how to use data tools Understanding of what the reports mean How to build a data team Using Data for Specific Purposes (RTI teams; Special Education teams; Guidance Counselors; etc.) Training Tied to Specific Uses (e.g., training on test item analysis immediately after test results are released) 3.Post-Training Resources Dedicated time identified by administrators to work with data 4.Small Groups!!! Local, Personalized Training R EQUIRED T RAINING TO S UPPORT T EACHERS 6

2013 Management Information Systems Conference 1.Include teachers in development 2.Training needs to be ongoing 3.Administration needs training and must support teachers by providing resources (i.e., time) 4.Tools must be easy to use (for broad teacher use) 5.Hands on Training!!! L ESSONS L EARNED 7

2013 Management Information Systems Conference G EORGIA 8

2013 Management Information Systems Conference Strategy for Stakeholder Engagement How to Engage o Use Existing Groups – Superintendent’s Focus Groups » Teacher Advisory Council » Parent Advisory Council – SIS Users Groups When to Engage o Immediate Involvement o Ongoing Involvement T EACHER E NGAGEMENT 9

2013 Management Information Systems Conference Planning Focus on Needs Use Available Data Find a Quick Win Adaptation is Required T EACHER E NGAGEMENT 10

2013 Management Information Systems Conference Delivery No Separate Login/Password o Use Existing Channel Must Be Intuitive and Easy to Use o “One Click Away” o Actionable – Profiles: Teacher then Student – Highlight Exceptions – Usable With Parents T EACHER E NGAGEMENT 11

2013 Management Information Systems Conference Training Initial Training (first 12 months) o IT Trained LEA Trainers, Some Teachers o Conferences o Not Enough Ongoing o Instructional Technology Team – Formal Development » Face-to-Face » Virtual – Marketing Plan o Data Use Not Needed T EACHER E NGAGEMENT 12

2013 Management Information Systems Conference Lessons Learned Listen, Listen, Listen Have Courage to: o Ask What Hasn’t Worked o Make Changes o Change/Adapt Mid-Course Teachers Are Not Data Analysts Save Teachers Time T EACHER E NGAGEMENT 13

2013 Management Information Systems Conference Teaching More Productively with SLDS Other Teacher OR L ISTEN T O G EORGIA ’ S T EACHERS 14

2013 Management Information Systems Conference H AWAII 15

C ONTEXT : H AWAII ’ S LDS K–12 LDS Users: school, complex area, state Project Team = two people LDS updated daily Phase I: Foundational (Nov. ‘09 – June ‘11) Phase II: Advanced Analytics (July ‘11 – June ‘13)

L ESSONS L EARNED Learn parameters of your LDS (tech, procedure, policy) Set processes for Change Management and Issue Resolution Pre-emptive communication when possible Communication flows in many ways (back, forth, roundabout)

2013 Management Information Systems Conference Contact information: Debra Holdren, Irene Koffink, Justin Katahira, Robin Taylor, C ONTACTS 18