Tick Tock Goes the Clock EMIS Reporting for Period G – Graduate Presented by: TRECA EMIS Staff May 15, 2013

Agenda Introduction to Graduate Reporting Understanding the reports Refreshment break Let’s look at your reports Ideas for improving reporting – reducing follow-up when the trail is cold

Definitions|Rules|Resources Cohort EMIS Reporting Periods Longitudinal Graduation Rules Grad Rate 4 year 5 year Withdraw codes – deeper meaning Watchmaker’s Tools

Cohorts co·hort /ˈkōhôrt/ Noun An ancient Roman military unit, comprising six centuries, equal to one tenth of a legion. A group of people banded together or treated as a group. Synonyms troop - band

EMIS Reporting Periods October K Period – Withdrawals Grad Other – Admissions – Fiscal Year Began 9 th grade is not considered! Yearend N Period – Withdrawals after first day of school – Admissions – State Equivalent Grade Level reported Matters! – Sets Cohorts – Fiscal Year Began 9 th grade is not considered!

EMIS Reporting Periods Graduate G – report graduates for fiscal year Starts First Day of School Ends Day before next year starts

Longitudinal Graduation Rules Special Education students No exception to 4/5 year for students who can delay diploma due to IEP Early Graduates Stay with Cohort year Clock starts ticking when… Reported as a 9 th grader in N reporting by any entity (State equivalent grade level)

“Gee, Mrs. King, When are we ever going to use this stuff?” A Math Teacher’s Revenge…. 4 Year Students in the 4 year cohort numerator divided by students in the 4 year cohort denominator – it really is that simple. 5 Year If a student doesn’t graduate with the 4 year cohort the student moves to the 5 year cohort.

District Report Cards of the Future

Withdraw Codes MATTER! A LOT! Codes that remove a student from your cohort 40 – transferred outside Ohio 42 – transferred to a private school 43 – transferred to homeschooling 45 – Transferred by court order 46 – Transferred outside US 48 – Expelled 51 – Verified Medical Reasons 52 - Death Codes that don’t remove a student from your cohort 71 – Truancy 72 – Pursued work permit 73 – Over – moved, not known to be continuing 75 – completed course req. but did not graduate (didn’t pass all OGT)

What is the loneliest number? This code may or may not remove the student from your cohort ….this is the one code that can come back to haunt you later.

Why? If the other district does not report the student in their district, that student stays on your denominator…forever or until 4 years is up. Be sure you know that the receiving school is an Ohio Public School (including Community Schools) before using 41. When in doubt check OEDS-R.OEDS-R Be sure you know that the receiving school is an Ohio Public School (including Community Schools) before using 41. When in doubt check OEDS-R.OEDS-R

That’s Not Fair! What Can We DO? Follow-up after withdrawal: SSID – are they using the same one? Did the student show up? If not, does other district know where he/she went? Maybe private school?

Tools for Verifying Grad Rate Stu_Long_Grad Report Check all years Stu_Grad_Dup Report Only in current year Stu_Grad_Test Shows missing test Stu_Grad_Info Compilation of K, N, G Safe Account ODE

Let’s look at your data

Ideas for Tracking Add to Records’ Request – Please provide SSID – Please provide Dist. IRN – Add your Dist. IRN – Add student’s 1 st day Add to Records Sent – SSID you used – Student’s last day – District IRN Add to enrollment form – Have you ever enrolled or attended a public school in Ohio? If yes, what district? Other Ideas?