Integrated Technology Services U.S. General Services Administration SmartBUY and Cybersecurity GSA/ITS Office of Infrastructure Optimization Adrian Fish – Project Manager Stephen Bell – Project Manager General Services Administration May 4 - 6, 2010 GSA Expo

Federal Acquisition Service 2 Agenda GSA ITS Summary GSA SmartBUY Overview SmartBUY Program Stakeholders and Objectives SmartBUY Products and Services BPA Creation Synopsis DoD Enterprise Software Initiative Overview Audience Questions

Federal Acquisition Service 3 ITS offers government access to the spectrum of IT products and services, and to strategic solutions that meet customer needs 3 ITS “Great Government through Technology” Computer Systems & Hardware Software & Applications Satellite Services Internet Services Data Centers & Storage Communication Networks & Services Professional Services Cybersecurity SustainabilitySocioeconomic Wireless & Mobility IT Offerings Strategic Initiatives

Federal Acquisition Service 4 ITS helps government execute its core mission by making IT acquisitions:  Faster  Cheaper  Easier ITS delivers products and services through four main channels

Federal Acquisition Service 5  America's digital infrastructure is the backbone that underpins a prosperous economy, a strong military, and an open and efficient government.  GSA is leading the way in building a reliable, resilient, trustworthy digital infrastructure for the future.  GSA’s SmartBUY program supports these efforts with software agreements available to federal agencies in areas such as antivirus, data encryption, configuration/vulnerability scanning tools, and geospatial information systems. GSA and SmartBUY

Federal Acquisition Service 6  SmartBUY (Software Managed and Acquired on the Right Terms) launched in June  SmartBUY leverages the Federal government's software purchasing power.  Supports the current administration’s Homeland Security Agenda to modernize critical IT Infrastructures.  Improves the configuration management, security, and standards of Federal computers.  Identified as a FY 2010 IT Spending Priority by the current administration. SmartBUY Program Overview

Federal Acquisition Service  Provide Federal agencies the best obtainable terms and conditions  Work with Federal agencies to understand software requirements  Improve the configuration management, security, and standards of Federal computers  Reduce Acquisition and Support costs  Complement the Schedule 70 program by targeting large-volume software purchases SmartBUY Business Model 7

Federal Acquisition Service 8 SmartBUY Flexibility Cost Savings Standardization SmartBUY Key Service Objectives Flexibility Standardization Best Obtainable Terms and Conditions

Federal Acquisition Service 9 Stakeholders Initiate SmartBUY Requirements  Strategic Partners (e.g., E-Gov Lines of Business)  Business Partners (e.g., DoD Enterprise Software Initiative)  Customers (e.g., Federal Agencies)  Leading Research Firms (e.g., IT/Market Research firms)

Federal Acquisition Service  Increase Federal Market Share  Create More Predictable Revenue Streams  Enhance Software Offerings with Professional Services  Lower the Cost of Sales to Government Software Publisher/Reseller Success Factors 10

Federal Acquisition Service GSA/ITS Cybersecurity Strategy  Identify commercial product/service procurement strategies that motivate vendors to build security within hardware and software product designs, technologies, and managed services.  Study and continue cybersecurity work performed by the National Security Agency for the Department of Defense.  Develop a plan of action and market penetration strategy to meet evolving cybersecurity requirements.

Federal Acquisition Service 12  SmartBUY BPAs incorporate the latest National Institute of Standards and Technology (NIST) and Office of Management and Budget (OMB) standards:  Federal Desktop Core Configuration (FDCC)  Secure Content Automation Protocol (SCAP)  Federal Information Processing Standards (FIPS)  Supply Chain Risk Management (SCRM) SmartBUY Raises Bar on Security and Standards

Federal Acquisition Service 13 Ongoing FAS/ITS Strategic Acquisition Efforts  Managed Trusted Internet Protocol Services (MTIPS)  Trusted Internet Connection (TIC) Initiative  Telecommunications Expense Management Services (TEMS)  Certification & Accreditation (C&A) Services  Cloud Computing Procurement  Cybersecurity  Identity Credentialing & Access Management (ICAM)  Green IT

Federal Acquisition Service  Business Intelligence  Database Management  Enterprise Backup/Recovery  Enterprise Content Mgt.  Enterprise Resource Planning  Geospatial Information Systems  Information Assurance  Network Management  Office Automation  Open Source SmartBUY Software Market Categories 14

Federal Acquisition Service GSA Schedule 70 / SmartBUY Relationship GSA Schedule 70 Broad Selection of Software Applications Selection Flexibility Fair and Reasonable Prices Standard Terms & ConditionsSmartBUY Strategic Sourcing Methodology Targeted Software Competitions Partners Selected Based on Government Footprint Schedule 70 Terms & Conditions 15

Federal Acquisition Service Schedule 70/SmartBUY - Scenario 1 The Department of Navy requires Data at Rest (DAR) encrypted solutions for all mobile devices. Customer Requirement Acquisition Channel Customer Output Department of Navy Comprehensive DAR Enterprise Solution GSA Schedule 70 Smartphone Protection Network Device Control Help Desk Management GSA SmartBUY Encrypted Drive Manager Removable Storage Encryption 16

Federal Acquisition Service Schedule 70/SmartBUY - Scenario 2 Customer Requirement Acquisition Channel Customer Output San Bernardino County Comprehensive GIS Enterprise Solution GSA Schedule 70 Demographic Software GPS Equipment Web Map Service GSA SmartBUY CAD Software Geocoding Software Imagery Analysis Software The San Bernardino County (CA) seeks Geospatial Information Systems (GIS) tools that are compatible with products used by EPA, FEMA, and DOI. 17

Federal Acquisition Service 18  SmartBUY currently has 44 active Blanket Purchase Agreements (BPAs):  The BPAs reside within 10 software market categories.  24 of the BPAs are available for state, local, and tribal use.  34 of the BPAs are with small businesses.  FY 2009 SmartBUY Program Achievements:  Sales = $222M  Federal Customer Savings = $195M  FY 2008: Federal Customer Savings > $165M.  Since program inception, Federal agencies savings are almost $900M. SmartBUY Achievements

Federal Acquisition Service There are currently 44 SmartBUY BPAs. Each BPA is placed against an IT Schedule 70 contract. SmartBUY Agreements 19

Federal Acquisition Service BPA Socio-Economic Classifications  10 Large Businesses  27 Small Businesses  4 Small Disadvantaged Businesses  2 Service-Disabled Veteran-Owned Small Businesses  1 Woman-Owned Small Business 20

Federal Acquisition Service 21  SmartBUY partnered with the Information Systems Security Line of Business (ISS LoB) and the Department of Homeland Security (DHS) to award seven Situational Awareness and Incident Response (SAIR Tier I) BPAs.  Federal, state, local, and tribal governments can procure SAIR Tier I products/services to improve cybersecurity protection and achieve FDCC and SCAP compliance.  SAIR Tier I Functionality: SmartBUY SAIR Tier I BPAs  Configuration Scanning and Assessment Tools  Vulnerability Scanning and Remediation Tools  Network Path / Discovery Tools

Federal Acquisition Service 22  SmartBUY collaborated with the Geospatial Line of Business (Geo LoB) and the Department of Interior (DOI) and to award four Geospatial Information Systems software BPAs.  Federal, state, local, and tribal governments can use Geospatial BPAs to respond quickly to natural disasters, industrial accidents, and homeland security alerts.  Geospatial Information Systems (GIS) Functionality:  Computer Aided Design  Web-Based Visualization  Imagery Analysis  Geocoding  National / Intl. Road Networks  Analytics and Modeling SmartBUY Geospatial BPAs

Federal Acquisition Service 23  SmartBUY, the ISS LoB, and DHS are currently establishing requirements for future cybersecurity initiatives.  The SAIR Tier II Request for Information (RFI) was released in December 2009 and closed in January  SAIR Tier II functional areas under consideration for FY 2010 solicitation:  Endpoint Protection Platform  Web Application Firewall  Security Information and Event Management  Data Flow Analysis New SmartBUY SAIR Tier II Discussions

Federal Acquisition Service 24  SmartBUY is partnering with the ISS LoB and DHS to establish BPAs for Certification & Accreditation (C&A) and Continuous Monitoring tools and services.  C&A BPAs will meet existing and proposed FISMA and NIST security requirements.  C&A services:  Categorize Information System  Select Security Controls  Assess Security Controls  Implement Security Controls  Authorize Information System  Monitor Security Controls SmartBUY Certification & Accreditation BPAs

Federal Acquisition Service 25 Future Areas Under SmartBUY Consideration  Data Center Services  Business Intelligence Services  Health IT

Federal Acquisition Service Blanket Purchase Agreement (BPA) In accordance with FAR , a GSA Schedule BPA:  Simplifies recurring acquisitions of products and services  Provides an opportunity to negotiate further discounts  Reduces administrative efforts  Obtains best value by leveraging buying power  Provides streamlined ordering procedures  Allows for quicker turnarounds on orders  Incorporates terms and conditions consistent with the underlying contract 26

Federal Acquisition Service 27 SmartBUY BPA Creation Post-Requirements Definition, BPA milestones include:  Request for Information (RFI) Developed by SmartBUY PMO and posted to FedBizOpps Goal: Identify Industry capabilities  Industry Day Discuss/Clarify requirements with Industry representatives  Request for Quotation (RFQ) Released through e-Buy to IT Schedule 70 contract holders  Offer Evaluation and Bilateral BPA Award Technical Evaluation Price Evaluation

Federal Acquisition Service  Working with the FAR Council (Case ) to issue a new SmartBUY FAR clause.  Clause will state that all agencies purchasing commercial software include SmartBUY in their acquisition process as a “mandatory source of consideration”.  The SmartBUY clause will reside in FAR Part 39.  April 2009 – The GSA Office of the Chief Acquisition Officer (OCAO) sent the case to OMB’s Office of Federal Procurement Policy for final approval. FAR Case Status 28

Federal Acquisition Service How to Use SmartBUY BPAs  SmartBUY Website:  BPA Ordering - In Accordance with FAR :  Single BPA – Authorized users may place the order directly under the established BPA.  Multiple BPAs – Authorized users forward the requirement to all BPA holders and make a best value determination based on responses received.  Decentralized Ordering Process  Standard Multiple Award Schedule (MAS) BPA Procedures  Spot Discounting Encouraged 29

Federal Acquisition Service 30  Waivers - Agencies may request a waiver from SmartBUY agreements for compelling needs.  A memorandum that provides a compelling justification for non-SmartBUY purchase, signed by both the CIO and CAO of the agency, must be submitted.  The waiver request must be sent to GSA’s Office of Government-wide Policy.  Waiver Process: cUpdate.doc cUpdate.doc SmartBUY Waivers

Federal Acquisition Service  Founded in 1998 to establish a Department of Defense software enterprise management process.  Identifies, consolidates, and presents broad-based commercial IT requirements to commercial IT vendors, via a single negotiating position.  Negotiation, acquisition and administration methodologies are based on recognized best practices, and 14 basic operating principles  ESI Home Page: DoD Enterprise Software Initiative (ESI) Program 31

Federal Acquisition Service SmartBUY Program Management Office John SchwarzDirector, SmartBUY Pebble RandolphOperations Stephen BellProject Edward BengerProject Adrian FishProject Pat GreenProject Doug HansenProject Darwin RobertsProject Sharon TerangoProject Michael HargroveContracting Raymond McCollumContracting Deepa HilaryBusiness Website: 32

Federal Acquisition Service 33 Thank you for your interest and participation! ITS can help make all of your IT acquisitions faster, cheaper and easier SmartBUY’s software procurement program leverages the government’s immense buying power SmartBUY aligns with the President’s goal of streamlining IT procurement SmartBUY follows FAR guidance and IT Schedule 70 contract terms/conditions. SmartBUY raises the bar on security and standards Please remember: Website: For more information contact:

Federal Acquisition Service Questions?