* No outside access * Anyone registered in the 4hOnline system will have access * Club/Unit specific

* The 4-H Online Record Book provides connection with members and volunteers enrolled in a 4-H Club or unit. * Simple interface * Sparkle * Spark Score (The spark score will only show the points received and not your responses to the surveys.) * Club meetings * Development activities * Presentations * Photographs * Comments * Promotions * These features are used to provide an interactive community forum to stay updated on members’ activities.

California 4-H Online Record Book System Community Expectations * Be respectful of others. * Use appropriate language and not use profanity. * Be honest. * Not pretend to be someone else. * Not bully, intimidate, or harass others. * Not transmit or post content that is hateful, threatening, explicit, or sexual in nature; provokes violence; or contains graphic or gratuitous violence. * Not post copyrighted material. * Not promote specific religious beliefs or political opinions. * Not upload viruses or other malicious code. * Not attempt to gain access to areas, information, servers, domains, or other material to which expressed permission has not been given. * Accept responsibility for your actions.

Login Screen at: Youth Login Required family record book password Adult Login Required 4hOnline account password Launch Date is September 1, 2011

Helping members and volunteers log into the ORB system Members and Volunteers will need to sign into 4hOnline system For those members and families without access, they will need to click on “I forgot my password” A password will then be sent to them via the 4hOnline system

This new screen will appear. For families to set their ORB password they will need to click on “Change Youth Password for Recordbooks” The orange "Continue to Family" bar will NOT appear for counties that have disallowed entering/editing of enrollment records.

A new box will appear where the family then sets the online record book password. Regardless of how many members are in a family, the one password will be shared by the entire family. Forgotten or Lost ORB Passwords are reset by the same method.

Sample Screen for selection of profile

Tutorial Screen pop up: The tutorial will run through a basic navigation of the ORB system.

How it basically works: members enter information through the various tabs along the main tool bar Motto: this is the newsfeed that the entire club can see Photo/Video: members will be able to upload photos and videos Event/Activity: the main tab where record book entries are made Award/Honors: award and honor entries are entered Expense/Income: expense and income entries entered Message: members will be able to send and receive messages from volunteers and members

* Summary screens for members enrolled * Project meetings * Events * Awards

Sample picture of an adult project leader screen

The Projects Tab will contain a shortcut to all the projects that the leader is associated with

Profile Tab: My Messages: A short cut to access personal messages. All messages are logged by system. My Photo Albums: List of all photos that have been uploaded by user. My Settings: Section 508 Accessibility

Club Info tab: Club Activities: Short cut to all posted activities posted in club Club Membership Roster: Short cut to current roster of members in club Club Leaders and Officers: Short cut to current roster of volunteer leaders and club officers Club Membership Roster: Short cut to current roster of members in club Club Leaderboard: Short cut to statistical page that has most active members

Date and Activity are available to be rearranged chronologically and alphabetically The Dropdown menu has Four choices: Show Everything PDR Activities Project Activities Club Meetings Club Activity Sample Screen

Admin Tab is an important area where leaders should become familiar with. There are two tabs for Community Club leaders: Member control tab where the leader can set star rankings, the ability for members to login to ORB, and at what level access members may have

Project Control Tab is used by Community Club leaders to review projects. Clicking on the project title will take you to the project management screen

Leaders can use the project management screen to review project members Leaders will also enter the number of project meetings on this screen

Leaders can also post activities and events A new requirement for the record book overall is tracking hours

Clubs: How many clubs member is in Projects: How many projects member is in Activities: How many activities member has posted Spark Score: How many spark points earned by member Hours: How many hours a member has entered into ORB via projects, meetings, etc… Silver : Current star achieved Youth : Person is a youth member

Spark points are generated by answering Spark questions Each time a member answers a survey they earn spark points The surveys are based on Thrive materials Spark surveys are optional and not required but please encourage members to fill them out anyway The Spark surveys do not impact record books nor do they count toward any record book competition

* Progress Bar * Summary information about the year * Meetings auto calculated When a member is ready to submit a record book they will click on a record book icon that will take them here

Completed reports for review will appear here for leaders

Action Center : Where leaders will be able to review the submitted forms such as the Junior Teen Leader Development Report, Annual Project Report, or a completed record book

Sample screen of what a Junior or Teen Leader will see

Record Book Manual is being updated – Completion September 1 * A new Online Record Book Manual is being developed – Completion September 1 * Both the Record Book Manual and the Online Record Manual will correspond with each other. * There will be no difference in the Online version or the paper version of the record book.

* Questions should be directed to County Staff * Record book Yahoo group: oin oin * Record Book Support Page: /RecordBook/ /RecordBook/

* September 1: Open to entire state * August – November: Correct basic issues found through use * September – January: I&R Committee develops State Judging guidelines

* The 4-H Online Record Book has built-in reporting systems that will improve staff and volunteer efficiencies. * The 4-H Online Record Book provides an accessible platform for data collection which is fun, engaging and standardized. * The 4-H Online Record Book has intentional, standardized measures of success that will demonstrate the impact that 4-H youth and adults make locally and statewide. * The 4-H Online Record Book uses 21 st century learning technology to help youth learn recording keeping within a social media learning community. * The 4-H Online Record Book provides opportunities for volunteers to mentor youth on a daily basis in a protected social networking site.