GUIDANCE AND SCHOOL COUNSELING UNIT

It Is the Law ACT 908 of 1991 Revised 1997, 1999, 2003, 2005, 2007 “Public School Student Services ACT” Ark. Code Ann ~

Student Services Program A Coordinated Effort Guidance & Counseling Guidance & Counseling Psychological Services Psychological Services Visiting teacher & Visiting teacher & school social work services Career Services Career Services Conflict Resolution Services Conflict Resolution Services Health Services Health Services Suicide Prevention Public Awareness Suicide Prevention Public Awareness

Guidance & Counseling Individual & Group Counseling for all students Individual & Group Counseling for all students Orientation Programs Orientation Programs Academic Advisement Academic Advisement Consultation with parents, faculty, and out-of- school agencies Consultation with parents, faculty, and out-of- school agencies Utilization of student records and files Utilization of student records and files Interpretation and dissemination of results of augmented, criterion-referenced, or norm- referenced assessments Interpretation and dissemination of results of augmented, criterion-referenced, or norm- referenced assessments

Follow-up of dropouts and graduates Follow-up of dropouts and graduates School-initiated system of parental involvement School-initiated system of parental involvement Organized system of Informational resources to base educational and vocational decision making Organized system of Informational resources to base educational and vocational decision making Educational, academic assessment and career counseling with regard to: Educational, academic assessment and career counseling with regard to: Workforce opportunities Workforce opportunities Alternative programs Alternative programs Postsecondary opportunities Postsecondary opportunities National college assessments National college assessments

Coordinating administration of the TABE or GED pre-test and designating appropriate personnel to administer the tests Coordinating administration of the TABE or GED pre-test and designating appropriate personnel to administer the tests Classroom guidance limited to 40 minute class sessions, not to exceed 3 per day or 10 per week Classroom guidance limited to 40 minute class sessions, not to exceed 3 per day or 10 per week Guidance in understanding the relationship between classroom performance and success in school Guidance in understanding the relationship between classroom performance and success in school

Career Development Each school counselor shall provide a career planning process for each student to include Each school counselor shall provide a career planning process for each student to include Employment readiness Career information Knowledge and skills necessary to achieve career goals Career awareness

Career Development Cont. School counselors shall also encourage parents, during regular parent conferences, to support partnerships in their children’s learning and career planning process School counselors shall also encourage parents, during regular parent conferences, to support partnerships in their children’s learning and career planning process

Student Services Report

Each counselor is to complete a separate report for EACH school served Examples: If you serve both the Elementary and the High School If you serve both the Elementary and the High School If you serve two Elementary schools in the same district If you serve two Elementary schools in the same district

October 1 How Many Students? October 1 How Many Students? Delineate the total number of students in each grade for the school Delineate the total number of students in each grade for the school Indicate the grade levels and the total number of students YOU serve Indicate the grade levels and the total number of students YOU serve

“Yes” or “No” When answering the items, please mark “Yes” or “No” When answering the items, please mark “Yes” or “No” “NA” is not an acceptable response “NA” is not an acceptable response Do not leave a numbered item blank Do not leave a numbered item blank Do not write “NA” beside the item Do not write “NA” beside the item Answer “No” if it is not “Yes” Answer “No” if it is not “Yes”

Allocation Number of students served Number of students served Percentages should represent the time you are assigned as a counselor (FTE) Percentages should represent the time you are assigned as a counselor (FTE) One, two, three, four, or five days allocated 450:1 One, two, three, four, or five days allocated 450:1 Days beyond allocated days do not count in counselor percentages. Days beyond allocated days do not count in counselor percentages.

Direct Counseling Items Addresses direct counseling services provided Addresses direct counseling services provided Items 1 – 16 the same but renumbered. Items 1 – 16 the same but renumbered. Item 17 revised and moved (#4 to #17) Item 17 revised and moved (#4 to #17)

Item 17 YESNO17. Academic development skills have been identified and are being used at the elementary, middle, and high school. (Complete and attach a “Results Report Form” found on page 29 of The Arkansas Model, for one (1) Academic Development activity.

Academic Development Activities Academic Development Activities Examples at the Elementary Level (K-7) Examples at the Elementary Level (K-7) Listening skills Listening skills Following directions Following directions Accepting responsibility Accepting responsibility Adjusting to the school environment Adjusting to the school environment Decision making skills Decision making skills Goal setting Goal setting Developing independence Developing independence Developing study habits Developing study habits Learning about middle school Learning about middle school

Academic Development Activities Examples at the Secondary Level (7- 12) Examples at the Secondary Level (7- 12) Assessing academic strengths and areas needing improvement Learning styles Building self reliance Smart and core curriculum Learning about high school programs Evaluating academic achievement and progress Curriculum awareness Course selection Planning for the future Decision making skills

Results Report Form Counselor Counselor Target Group Target Group Curriculum & Materials Curriculum & Materials Type of Service Type of Service Start Date/End Date Start Date/End Date Process Data Process Data Perception Data Perception Data Results Data Results Data

Process Data What did you do for whom?

Process Data What did you do for whom? Evidence the event occurred Evidence the event occurred How activity was conducted How activity was conducted How many students How many students Number of lessons delivered Number of lessons delivered Number of meetings Number of meetings

Process Data - Examples Weekly (6) academic support groups with 12 students in each group were held Weekly (6) academic support groups with 12 students in each group were held (155) 9 th grade students received the “The Four Year Plan” guidance lesson (155) 9 th grade students received the “The Four Year Plan” guidance lesson All 4 th and 5 th (112) grade students participated in the “study buddy” (4) guidance lessons All 4 th and 5 th (112) grade students participated in the “study buddy” (4) guidance lessons

Perception Data What do people think they know, believe or can do?

Perception Data What others think, know or demonstrate. “Measures competency achieved, knowledge gained or attitudes beliefs of student Pre-post Pre-post Surveys Surveys Evaluations Evaluations Teacher/Principal assessment of students Teacher/Principal assessment of students

Perception Data – Examples Competency Achievement Competency Achievement Every student in grades 9-12 completed a 4 year plan Every student in grades 9-12 completed a 4 year plan Every 10 th grade student completed an interest inventory Every 10 th grade student completed an interest inventory Knowledge Gained Knowledge Gained 89% of students demonstrate knowledge of promotion/retention criteria 89% of students demonstrate knowledge of promotion/retention criteria 92% can identify Early Warning Signs of Suicide 92% can identify Early Warning Signs of Suicide

Perception Data - Examples Attitudes or Beliefs Attitudes or Beliefs 74% of students believe fighting is wrong 74% of students believe fighting is wrong 29% of students feel safe at school 29% of students feel safe at school 78% know the name of their counselor 78% know the name of their counselor

Results Data What happened ?

Results Data Hard data Hard data Proof your program has (or has not) positively impacted students ability to utilize the knowledge, attitudes and skills to effect academic achievement, attendance, or behavior Proof your program has (or has not) positively impacted students ability to utilize the knowledge, attitudes and skills to effect academic achievement, attendance, or behavior

Results Data - Examples 72 students on the retention list avoided retention 72 students on the retention list avoided retention Graduation rates improved 14% over three years Graduation rates improved 14% over three years Attendance improved among 9 th grade males by 49% Attendance improved among 9 th grade males by 49%

How are students different as a RESULT of what you do?

Administrative Activities Items Activities related to the provision of guidance services Activities related to the provision of guidance services Student may or may not be present but work is related to guidance services Student may or may not be present but work is related to guidance services

“List Others” Both the Direct Counseling and Administrative Activities sections have space for you to list other activities not specified that fit each category. The “List Others” section may be left blank; it is there to help you. Both the Direct Counseling and Administrative Activities sections have space for you to list other activities not specified that fit each category. The “List Others” section may be left blank; it is there to help you. To calculate your time spent for Direct Counseling, determine how much allocated time was spent doing the activities listed in items 1-17 as well as other activities you listed in the “List Others” section. To calculate your time spent for Direct Counseling, determine how much allocated time was spent doing the activities listed in items 1-17 as well as other activities you listed in the “List Others” section. To calculate your time spent for Administrative Counseling Activities, determine how much allocated time was spent doing the activities listed in items as well as other activities you listed in the “List Others” section. To calculate your time spent for Administrative Counseling Activities, determine how much allocated time was spent doing the activities listed in items as well as other activities you listed in the “List Others” section.

Percentages of Time Spent List a percent for each category List a percent for each category Time spent on “ Direct Counseling ” Time spent on “ Direct Counseling ” (Items 1-17) plus listed items Time spent on “ Administrative Activities ” (Items 18-31) plus listed items Time spent on “ Administrative Activities ” (Items 18-31) plus listed items

Non-Guidance Functions List activities that Do NOT relate to the provision of guidance services List activities that Do NOT relate to the provision of guidance services DO NOT include these activities in your percentages DO NOT include these activities in your percentages

School Counselor Performance Appraisal Guide for self-evaluation based on performance standards Guide for self-evaluation based on performance standards Tally responses and record on items 32 & 33 Tally responses and record on items 32 & 33 Appraisal form is located on pages of The Akansas Model: A Framework for School Counseling Programs (the model is posted under resources at Appraisal form is located on pages of The Akansas Model: A Framework for School Counseling Programs (the model is posted under resources at

General Information (Section D) Items 34 – 56 Items 34 – 56 Based on district/building information Based on district/building information

Career Planning Process (Section E) Items 57 – 59 applies to K – 12 counselors Items 57 – 59 applies to K – 12 counselors Item 60 applies to 8 – 12 counselors Item 60 applies to 8 – 12 counselors

8-12 Career Folder/Form Attach folder or form used in career planning Attach folder or form used in career planning Form can be the form used district or cooperative wide. Form can be the form used district or cooperative wide. A statement must be submitted if no folder/form is attached. A statement must be submitted if no folder/form is attached.

Re-Cap for Attachments For K-7 Counselors For K-7 Counselors Academic Development (Results Report) Academic Development (Results Report) For 8-12 Counselors For 8-12 Counselors Academic Development Academic Development (Results Report) Career Planning Process Career Planning Process folder/form folder/form

Signatures The following signatures are required before submitting the Student Services Report: The following signatures are required before submitting the Student Services Report: You, the Counselor You, the Counselor The Principal The Principal The Superintendent The Superintendent

SUBMIT By Due Date March 15, 2010