Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Designing and Delivering Oral and Online Presentations
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Learning Objectives Learn how to plan an oral presentation Explain how to adapt to your audience, compose your presentation, and craft an effective introduction Explain how to connect ideas and hold the audience’s attention during the body of a presentation and how to close effectively
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Learning Objectives Outline the key steps in creating powerful presentation visuals Identify the tasks needed to complete your presentation materials Learn how to excel at presentation delivery by overcoming anxiety, handling questions, and giving presentations online
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Building Your Career with Oral Presentations Display your skills Think on your feet Grasp complex issues Handle challenges
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter The Three-Step Process Planning Writing Completing
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Planning Presentations Analyze the situation Gather the information Select the medium Organize the information
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Analyzing the Situation Purpose –Information –Persuasion –Collaboration Audience –Emotions –Language –Circumstances
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Selecting the Medium In-person presentations Web-based presentations
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Organizing Presentations Define the main idea Limit the scope Choose the approach
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Preparing the Outline I.State purpose and main idea II.Group major points and subpoints III.List introduction, body, and close IV.Show your transitions V.Present bibliography of sources VI.Choose a compelling title
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter The Speaking Outline Follow the planning outline Condense points and transitions to keywords Add delivery cues Arrange your notes
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Developing Presentations Adapting to the audience Composing the presentation
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Adapting to Audiences Small groups –Casual style, promote participation, use simple visuals Large groups –Formal style, control participation, use multimedia
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Composing Presentations The introduction –Arouse interest –Build credibility –Preview message
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Composing Presentations The body –Discuss ideas –Connect ideas –Capture attention
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Composing Presentations The conclusion –Restate main points –Describe next steps –Finish strong
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Enhancing Presentations Accurate visuals Simple visuals
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Choosing Slide Style Structured or Free-form slides –Elements of design –Amount of content –Number of slides
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Using Structured Slides Advantages –Fast and easy creation –Complex data and ideas –Routine presentations
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Using Free-Form Slides Advantages –Complement information –Manage information –Process information
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Writing Readable Content Highlight key points Summarize and preview message Signal major shifts in thought Illustrate ideas and concepts Create interest in the message
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Modifying Slide Graphics Reduce the level of detail Use graphical elements
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Selecting Design Elements Color schemes Background and artwork Foreground and artwork Fonts and type styles
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Animation and Multimedia Transitions Builds Hyperlinks Audio or video
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Completing Presentations Check slides Test equipment Practice speech Create handouts
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Navigation and Support Title slides Agenda slides Navigation slides
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Preparing to Speak Memorizing Reading Impromptu speaking Speaking from notes
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Practicing Your Delivery Present naturally Check equipment Track your time Speak clearly Introduce slides Plan for questions
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Delivering the Presentation Overcoming anxiety Responding to questions
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Overcoming Anxiety Practice for success Prepare more material than necessary Think positively Visualize your success Take a few deep breaths Be ready
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Overcoming Anxiety Do not panic Be comfortable Focus on your message Focus on your audience Maintain eye contact Keep on going
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Responding to Questions Set ground rules Be prepared Note nonverbal cues Give honest answers Maintain control End the presentation
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Presenting Online Advantages –Cost savings –Convenience Disadvantages –“Digital Divide” –“Human Moments”
Copyright © 2011 Pearson Education, Inc. publishing as Prentice HallChapter Online Presentations Offer preview materials Keep things simple Seek feedback often Consider the audience Ensure compatibility Allow connection time