with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Intermediate Chapter 3 Using Templates, Range Names and Lookup Functions

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall2 Objectives Open an Excel Template Customize a Template Save a Workbook as a Template Enter Data in a Customized Template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall3 Objectives Create Range Names Ensure Data Integrity Use Lookup Functions Protect the Worksheet and Save it as a Template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall4 Open an Excel Template Template –Preformatted with built-in formulas –Pattern for creating other workbooks –Others available online such as Expense reports Budgets Invoices Time cards Inventory reports

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall5 Open an Excel Template Installed Templates Available Online

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall6 Customize a Template Add WordArt –Graphic tool to create an image of text

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall7 Customize a Template Add ClipArt –Graphical image

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall8 Customize a Template Grouping objects –Allows objects to be moved together

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall9 Customize a Template Add a formula to a template Formula entered in cell D28

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall10 Save a Workbook as a Template Template file –Uses.xltx file extension instead of.xlsx –Saved in the Templates folder –Preserves original template for future use

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall11 Save a Workbook as a Template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall12 Enter Data in a Customized Template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall13 Create Range Names Range name –Name given to a range of cells to: Identify purpose or content Make it easier to remember than B3:G7 Rules for naming ranges –Begin with letter, underscore, backslash –Use only letters, numbers, _, \,. (No spaces) –No cell references –Case not distinguished

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall14 Create Range Names Insert Figure 4.22

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall15 Create Range Names Modify named range if data is added after the last row or column Data inserted within the range changes the range area automatically

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall16 Create Range Names Use row and column titles to name a range

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall17 Ensure Data Integrity Minimize errors in data Validation list –List of values that are acceptable for a group of cells

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall18 Ensure Data Integrity

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall19 Ensure Data Integrity Input Message

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall20 Ensure Data Integrity Error Alert

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall21 Use Lookup Functions Table array –Look in a range of cells to find a value –VLOOKUP-vertically in columns –HLOOKUP-horizontally in rows

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall22 Use Lookup Functions

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall23 Use Lookup Functions Use IFERROR to prevent error codes from displaying when referenced cells contain no values Errors –#DIV/0! –#NAME? –#VALUE –#REF! –#NA –#NUM –#NULL!

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall24 Use Lookup Functions Nest VLOOKUP function and IFERROR function

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall25 Use Lookup Functions HLOOKUP

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall26 Protect the Worksheet and Save it as a Template Protection –Others cannot change the underlying formulas and preset formatting –Default - all cells are locked  data cannot be entered –Unlock  remove the locked condition to allow data entry Save as a template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall27 Protect the Worksheet and Save it as a Template Hide cells used for lookup Unlock cells

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall28 Protect the Worksheet and Save it as a Template Protect sheet

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall29 Covered Objectives Open an Excel Template Customize a Template Save a Workbook as a Template Enter Data in a Customized Template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall30 Covered Objectives Create Range Names Ensure Data Integrity Use Lookup Functions Protect the Worksheet and Save it as a Template