Point of Beginning Launching Minnesotas Geospatial Information Office Drive to Excellence/MGIO Celebration and Stakeholder Meeting June 24, 2009

Welcome(David Arbeit) The Executive View(Sheila Reger) (Gene Hugoson) (Gopal Khanna) Contributors and Stakeholders The Road Weve Traveled (David Arbeit) Project Overview/ Recommendations(Michael Terner) The Legislative Mandate(David Arbeit) Break (GIS/LIS Consortium) Introducing the MGIO(David Arbeit) The Challenge Ahead(David Arbeit) A Community Dialog(All) Adjourn Point of Beginning Agenda

Point of Beginning Executive Leadership Gene Hugoson Project Sponsor Commissioner MN Department of Agriculture Gopal Khanna Commissioner and State CIO Office of Enterprise Technology Sheila Reger Chair, Drive to Excellence Subcabinet Commissioner Department of Administration

Point of Beginning Advisors, Contributors and Stakeholders Drive to Excellence Steering Committee Project Sponsors: Commissioners Brad Moore and Gene Hugoson Governors Council on Geographic Information GCGI Strategic Planning Committee Co-Chairs: Victoria Reinhardt, Mike Dolbow (Co-Chairs) Legislative Sponsors Authors of Legislation: Representative Phyllis Kahn and Senator Don Betzold Community of Partners More than 250 stakeholders who have participated in forums, meetings, panels, interviews, and discussions.

DTE GIS Coordination Initiative Steering Committee Sponsors Gene Hugoson -- Commissioner, Agriculture Brad Moore -- Commissioner, MPCA Team Members David Arbeit -- Administration Michael Barnes -- Transportation Janet Cain -- Public Safety Paul Egers -- MPCA Margaret Kelly -- Health John Lally -- OET Fred Logman -- Administration Robert Maki -- DNR Wendy Nelson -- Health Larry Palmer -- Agriculture Leo Raudys -- MPCA Dan Storkamp -- Corrections

Point of Beginning Advisors, Contributors and Stakeholders Governors Council on Geographic Information David Arbeit, LMIC/Administration David Brandt, Washington County Curtis Carlson, MLS of Minnesota Will Craig, University of Minnesota Mike Dolbow, Department of Agriculture Kris Eide, Department of Public Safety Rebecca Foster, MN GIS/LIS Consortium Rick Gelbmann, Metropolitan Council Jeffrey Grussing, Great River Energy Joshua Gumm, Scott County Tim Loesch, DNR Tom Mathisen, City of Crystal Lee Meilleur, Legislative GIS Office Richard Morey, MnDOT Tim Ogg, BWSR Victoria Reinhardt, Ramsey County Eileen Quam, OET Tad Schindler, MPCA Gerry Sjerven, NRRI, U of M Mark Sloan, Clay County Sally Wakefield, 1000 Friends of Minnesota Ron Wencl, USGS Brenda Zachman, USDA

Point of Beginning Advisors, Contributors and Stakeholders Community of Partners

Point of Beginning Our Journey to Here 1978: LMIC established – 1 st state GIS program in nation 1990: First Strategic Plan for State GIS (PlanGraphics) 1991: Executive Order creates Governors Council on GI 2004: Second Strategic Plan for State GIS (GCGI) 2006: NSGIC State coordination guidelines/grant 2007: Compass Points retreat recommends strategic priorities 2008: Enterprise GIS adopted as DTE Subcabinet initiative 2009: MGIO authorized by legislation

Point of Beginning Our Journey to Here 1990: Strategic GIS Plan (PlanGraphics) Reorganize to coordinate GIS activities and investments among all state agencies. – Policy responsibilities – Data Clearinghouse – Coordinate data development – GIS Service Bureau Link GIS coordination to authorizations for IT. Create advisory bodies for State and statewide issues. LMIC serves as foundation for new office. Provide appropriate and stable funding structure.

Point of Beginning Our Journey to Here 2004: Mn Governors Council on GI A Foundation for Coordinated GIS: Minnesotas Spatial Data Infrastructure Recommended assigning explicit authority and responsibility for GIS coordination to a cabinet level agency.

A Foundation for Coordinated GIS Minnesotas Spatial Data Infrastructure Roles & Responsibilities: Coordinating Organization Oversee statewide GIS infrastructure, including data plans. Monitor effectiveness of adopted policies and recommend actions. Work with stakeholders to identify GIS needs and priorities. Identify new and emerging opportunities that improve the effectiveness of state programs through use of GIS. Identify and coordinate opportunities for joint GIS projects and leveraged resources.

A Foundation for Coordinated GIS Minnesotas Spatial Data Infrastructure Roles & Responsibilities: Coordinating Organization Coordinate agency GIS within states IT architecture framework. Advocate for Minnesotas GIS stakeholders to executive branch and legislature, federal agencies and other organizations. Serve as the states liaison and representative to federal mapping agencies and national GIS organizations. Develop/ maintain MN Geographic Data Clearinghouse services.

Point of Beginning Our Journey to Here 2006: NSGIC 50 States Initiative NSGICs criteria for successful state coordination reinforced the recommendations in A Foundation for Coordinated GIS.

Point of Beginning Our Journey to Here NSGIC Criteria for Success An office with clearly defined authority for statewide coordination of GIS technologies and data. A full time, paid coordinator with the authority to implement the states business and strategic plan. A formal relationship with the states Chief Information Officer. A champion (political or executive decision maker) committed to coordinated GIS.

Point of Beginning Our Journey to Here Compass Points Setting a Direction for Minnesotas GIS Future 2007

Compass Points Setting a Direction for Minnesotas GIS Future Full day retreat held on June 25, 2007 Attended by 54 invited participants –Legislators and legislative staff –Agency CIOs and GIS Coordinators –GI Council members –Local, regional, and federal representatives –Educators/researchers/non-profit representatives –Business Professionally facilitated Strategic Planning retreat held to confirm a vision for coordinated GIS and set a direction for achieving it.

Compass Points Setting a Direction for Minnesotas GIS Future Executive Sponsors Dana Badgerow Commissioner Department of Administration Gopal Khanna Commissioner and State CIO Office of Enterprise Technology

Compass Points Setting a Direction for Minnesotas GIS Future State Agencies Governors Council Met Council MetroGIS Counties Regional Agencies Municipalities Legislature Federal Agencies Academic institutions Utilities Professional Associations Non-profits School Districts Vendors Businesses Stakeholders

Compass Points Planning Retreat Setting a Direction for Minnesotas GIS Future Facilitated Discussions – Large and Small Groups Achievements Setbacks Strengths Weaknesses Opportunities Threats Issues

Compass Points Setting a Direction for Minnesotas GIS Future Coordination Service or Function Policy Priorities and Strategies Investments Standards and Architecture Communications Coordination Data Library Technology Tools Assistance Consulting

Compass Points Recommendations Vision Statement Should Focus on Minnesota Vision Statement Should Focus on Minnesota Create a vision statement to reflect concerns raised at the retreat. GIS Coordination within State Government is Critical GIS Coordination within State Government is Critical Develop a strategy for State agency GIS coordination. Coordinated Strategies Coordinated Strategies The community needs to coordinate funding priorities for discussion with the legislature well in advance of the next budget cycle.

Compass Points Vision Minnesota improves services statewide through the coordinated, affordable, reliable, and effective use of GIS.

Compass Points Next Steps Focus on GIS Coordination for State Government Establish a Steering Committee Hire consultant to lead effort Analyze business functions to determine GIS needs Identify GIS functions that could be coordinated or centralized Develop organizational and operational recommendations Identify governance structure with active community involvement Present to Executive Sponsor(s) by fall of 2008

2008

DTE GIS Coordination Initiative Project Overview Elements 1.Organizational Transformation Organizational changes and governance framework to institutionalize capacity for coordination. 2.Functional Transformation Technical aspects of providing GIS services needed to support the State functions and programs. Objective Objective Develop, recommend and implement a framework to coordinate GIS as an enterprise activity of state government.

DTE GIS Coordination Initiative Project Overview Scope and Timing Scope Focuses on State GovernmentScope Focuses on State Government Time Frame Fast tracked to impact next budget/legislative cycle.Time Frame Fast tracked to impact next budget/legislative cycle. Objective Objective Develop, recommend and implement a framework to coordinate GIS as an enterprise activity of state government.

Point of Beginning Our Journey to Here Extensive analysis of State agency needs, capabilities, resources, and plans. Detailed profiles of State agency GIS programs. Analysis of GIS programs in other states. Recommended program elements and design. Implementation options, including staffing and costs. 2008: DTE GIS Coordination Study Applied Geographics Analysis and Strategic Design

Point of Beginning Functional Transformation Study Project Consultant Applied Geographics Boston, MA Michael Terner

Point of Beginning MGIO Established Creates MN Geospatial Information Office in Department of Administration and headed by a Chief Geospatial Information Officer. Authority to coordinate, guide, and plan implementation of GIS. Duties assigned reflect 2004 GCGI recommendations, refined during DTE process based on stakeholder input. Requires CGIO to work closely with State CIO. Provides for governance with advice from state agency and statewide advisory councils. Transfers resources of LMIC to MGIO. 2009: MGIO Legislation

Point of Beginning Launching Minnesotas Geospatial Information Office Celebratory Break! Refreshments courtesy of MN GIS/LIS Consortium

Point of Beginning Introducing MnGeo Improving services statewide through the coordinated, affordable, reliable, and effective use of GIS.

Point of Beginning Introducing MnGeo MnGeo Staff David Arbeit – Director (CGIO) Norm Anderson –Project Consultant Anna Brenes – Project Specialist Chris Cialek – Coordination (Data and Licenses) Jim Dickerson – Geospatial Web Services Specialist John Hoshal – Coordination (Public Safety)/Project Services Supervisor Andrew Koebrick – Web Coordinator (PT) Jim Krumrie – Project Specialist Sandi Kuitunen – Project Specialist Fred Logman – Coordination Consultant (PT) Brent Lund – Applications Programmer Susanne Maeder – Coordination (Data - Hydrography) Pete Olson – System Administrator/Programmer Augusta Paye – Administrative Support Nancy Rader – Coordination (Data and Council Support)

Point of Beginning Introducing MnGeo MnGeo Organization

Point of Beginning Our Advisors Two related stakeholder councils will advise MnGeo. MnGeo Agency Advisory Council Advises MnGeo on improving state government services through the coordinated, affordable, reliable, and effective use of GIS. MnGeo Statewide Advisory Council Advises MnGeo and the geospatial community on improving services statewide through the coordinated, affordable, reliable, and effective use of GIS.

Point of Beginning Our Advisors

Local Government (4) - Counties (2) - Cities (2) Regional Agencies (2) - Metropolitan Council - Non-Metro Organization Tribal (1) State Agencies (4) Federal Agencies (2) Universities - UMN - MnSCU K-12 Education Businesses (2) Non Profit Organization GIS/LIS Consortium MetroGIS MnGeo (non-voting) The MnGeo Statewide Advisory Council will represent a cross- section of stakeholders and be chosen based on guidelines recommended by the Governors Council on GI. 23 Voting Members

Point of Beginning Our Advisors The MnGeo Agency Advisory Council will represent a cross- section of state government organizations and focus on issues that directly involve state agencies and offices. 11 Voting Members Chief Geospatial Information Officer (Chair) State Agencies & Constitutional Offices (8) Legislature Judiciary MnGeo Statewide Advisory Council (Non voting)

Point of Beginning Our Advisors Advisory Councils are required to be appointed using the Open Appointments process. What About Now? Strategic Planning Committee of GCGI will be asked to serve as MnGeo Transition Advisory Team. Outreach Committee of GCGI will be asked to serve as MnGeo Communications Advisory Team. All other GCGI committees will be designated as MnGeo Technical Advisory teams. Open Appointments process will be used to identify and recommend members

Point of Beginning Our Stakeholders MnGeo stakeholders include all organizations and users of geospatial technology to deliver, support or consume services in Minnesota. That means everybody! The Lines are Open

Point of Beginning The Challenges Ahead MnGeos mandate is comprehensive and ambitious. It will take time to fulfill its promise and there are many challenges ahead that we need to face together. Priorities Match priorities to legislative mandate. Operational Evaluate existing services and make needed adjustments. Organizational Evaluate organizational capacities and make needed adjustments. Resources Focus limited resources on high priorities and pursue options to fill the resource gaps. Partnerships Identify strategic partnerships and work to create them.

Point of Beginning Whats On Your Mind Launching MnGeo brings with it lots of questions. Here are some that weve heard. Why do we need an MGIO? Doesn't LMIC already do this stuff?Why do we need an MGIO? Doesn't LMIC already do this stuff? Why does the office need a new name?Why does the office need a new name? What will happen to LMIC?What will happen to LMIC? Why will the MGIO be housed in Administration and not OET?Why will the MGIO be housed in Administration and not OET? What happens to the GCGI and its committees?What happens to the GCGI and its committees? I don't work in state government. Why should I care about the MGIO?I don't work in state government. Why should I care about the MGIO? Funding for the MGIO seems too little to support the legislatively mandated duties. How will this problem be addressed?Funding for the MGIO seems too little to support the legislatively mandated duties. How will this problem be addressed?

Point of Beginning Whats On Your Mind Launching MnGeo brings with it lots of questions What concerns you?