Event Registration Ignite Leadership Series

Space Reservations HSB & SUB – event request will trigger space approval o Outdoor SUB spaces – use facilities for tables/chairs On-Campus – building contact information will be in event approval Off-Campus – make sure venue is appropriate (include address in event request) Make sure to request appropriate set-up and technology needs as necessary Be a good steward – clean up, cancel events, allow 2-3 business days for reservations

Dates & Times Spring 2013 Blackout Dates o January 14 th – first day of classes (first day for events) o January 21 st – MLK Holiday o March 9-17 th – Spring Break o March 23 rd – Bearathon o March 29 th -April 1 st – Easter Holiday o April 13 th – Steppin’ Out o April 18 th – Dia de Loso o May 4 th – May 14 th – Dead Week Exams (May 3 – last day for events) o Save the Dates for Fall 2013: Welcome Week, Parent’s Weekend, Homecoming, Steppin’ Out, Home football games Sunday-Thursday past midnight for on-campus events and off- campus events. After 1 a.m. on Friday and Saturday nights. On Sundays before 1 p.m.

Who is invited? Members Only Members and Guests (invited – formals, take a dates, crushes) BU Community (anyone affiliated with Baylor) Waco Community Other (anyone outside BU/Waco – sport club games) Make sure to select the appropriate audience! Appropriate forms can be dependent on this.

Organization Travel Register as an event Make sure to include accurate dates/times Include traveling advisor, transportation, accommodations, & # traveling in request Fill out and return appropriate travel forms Things to consider o No cohabitation o Curfews (to be set by students and advisors) o Appropriate driver forms

New Member Education New Member Education Proposals – due to Student Activities at least 4 weeks prior to NME beginning All programs are limited to 5 weeks. New member activities need to be registered as events – must take place between 8am-10pm New member activities cannot take place in any on-campus dining facility nor conflict with class times

Forms Travel Special Events Solicitation Speaker Exemption These will be attached in your event approval. Turn in 2 weeks prior to leave time for appropriate processing.

Registration Tips Double check blackout dates and time regulations prior to registering events If you don’t receive an , check your junk folder Make sure to register events as soon as possible – allow two weeks for those requiring forms Any changes you make will re-trigger advisor approval Be a good steward – cancel events & space as needed Event approval does NOT equal space approval