Pre-Incubator Program Program Term: 02/2013 – 1/2014 Contact: Lydia Hance Executive & Artistic Director framedance.org

Participant Profile: Frame Dance is dedicated to engaging audiences with dance through making innovative and vulnerable works for the screen and live performance. Incorporated in 3/2011; 501c3 in 12/ operating budget = $15,000 Number of Board Members = 5 Main challenges we faced prior to the Program: Small budget Small administrative work force Inactive board of directors No 501c3 status Enters the Pre-Incubator Program on Feb 2013

What is different now compared to the beginning of the grant term? – Hired a bookkeeper, converted to QuickBooks – Increased artist performance fees and number of performances – Equipment updated: computer, camera – Worked with a Development Consultant and hired two interns – Increased programming on blog – Exciting new marketing materials – Commissioned by three different organizations to create work; self- funded one project. Outcomes Summary What difference did the Pre-Incubator program make?

Use of Funds Description 1 AmountType 2 Artist Fees$2700Program New Equipment$5000Program Development$1500Admin Marketing$750Admin What specific differences did these funding investments make to your organization? 1 Refer to expenses indicated in Section D of Final Report. 2 Indicate Program or Admin. $10,000 towards artist fees, new technology equipment, marketing materials and development. -Paid our artists for spring performance -A better camera for our dance films helps us stay relevant and compete in the field, quality improved -Our new brochure targets audiences new to dance -Our work with the Development Consultant has helped us create a case for support from donors

Financial Trend ActualProjected

Keys to Success Listened carefully, worked diligently, truly sought growth. Selective with the advice we took. Expanded and defined our programming, included commissions, and outside hires from other arts organizations. (i.e. we self-funded one performance out of four between June and December) Looked critically at our administrative systems as well as our organizational structure and implemented needed procedures Did the work. Did the work. Did the work. Insert photo 4

Lessons Learned What were your course corrections? – Prioritized the accounting and hired a bookkeeper – We moved the artists on the board on to an advisory committee so that our board of directors can start to more accurately reflect the community we wish to serve (in progress), while still involving and seeking advice from respected artists – Leverage the knowledge of others. We learned how to use consultants effectively.

Summary of Future Plans Dinner / Dance 19, new collaboration with Chef and Writer David Leftwich of Sugar and Rice magazine in May 2014 Imaginary Spaces, new collaboration with composer Charles Halka in October 2014 Premiere of SHAMED, a dance film Future targets include: increasing the number of fundraising events through board involvement; increasing funding through applying to foundations; finding a venue that can be consistent for audiences for one program per year; holding a board retreat led by a development consultant or other board of directors expert

Haiku So small to start off Be strategic, courageous Thank you HAA