Financing a 1:1 Program Randy Fehr Vice President for Business Services Ken Clipperton Managing Director of University Information Services Randy Fehr Vice President for Business Services Ken Clipperton Managing Director of University Information Services

The Economics of Connected Learning Questions we will attempt to answer… Why did you do this? How did you establish budget priorities? How did you pay for it all? How did you make the transition from your old approach to this one? Questions we will attempt to answer… Why did you do this? How did you establish budget priorities? How did you pay for it all? How did you make the transition from your old approach to this one?

Why did you do this? Fit with our mission Fit with our history/culture Technology ACCESS crisis Reasonable approach Fit with our mission Fit with our history/culture Technology ACCESS crisis Reasonable approach

Foundations for Financial Planning Technology expenses are operating expenses –Exceptions Standardization Technology expenses are operating expenses –Exceptions Standardization

How did you establish budget priorities? Planning is the starting point Value and Payback Tie to mission and purpose Planning is the starting point Value and Payback Tie to mission and purpose

Key assumptions Unit costs and trends Computer lab reductions Rethink technology spending Centralization of most technology purchases Unit costs and trends Computer lab reductions Rethink technology spending Centralization of most technology purchases

Our decisions Faculty first All students at once 2-year technology refresh Leasing / Bond Funding Wireless Faculty first All students at once 2-year technology refresh Leasing / Bond Funding Wireless

How did you pay for it all? How we developed the funding plan Life cycle replacement plan Shifts in funding to technology Technology spending centralized Wired infrastructure costs vs. wireless infrastructure costs How we developed the funding plan Life cycle replacement plan Shifts in funding to technology Technology spending centralized Wired infrastructure costs vs. wireless infrastructure costs

Bond Funding Requirements Elements Cost of Bonds vs. Leases Requirements Elements Cost of Bonds vs. Leases

Bonding vs. Leasing Costs Bonding Leasing Amount Funded2,000,000 Interest & Cost79,199 Cost of Lease Payments219,600 Total Costs2,079,1992,219,600 Less Sale of Equipment(419,895)(17,000) Net cost1,659,3042,202,600

Wired vs. Wireless Costs

How did you make the transition from your old approach to this one? NetLearn clear about priorities Leadership support Broad agreement about purpose Faculty first Cooperation (TRUST) NetLearn clear about priorities Leadership support Broad agreement about purpose Faculty first Cooperation (TRUST)

Keys to a Cost Effective Implementation Planning Standardization Student Technology Assistants Partnerships Planning Standardization Student Technology Assistants Partnerships

Good Planning Lowers Costs NetLearn Faculty Development / Faculty First Implementation planning teams –Communication –Development (training and assessment) –Technology –Policy & Logistics NetLearn Faculty Development / Faculty First Implementation planning teams –Communication –Development (training and assessment) –Technology –Policy & Logistics

Standardization Lowers Costs Hardware –PC –Peripherals –Infrastructure Software Support procedures Hardware –PC –Peripherals –Infrastructure Software Support procedures

Student Technology Assistants Students are a critical and cost effective technical support resource Standard procedures Intensive training Students are a critical and cost effective technical support resource Standard procedures Intensive training

Partnerships are Good More than buying stuff cheap Mutual benefits Mutual success More than buying stuff cheap Mutual benefits Mutual success

Some Lessons Learned Standardization is crucial to affordability Technology costs are operating costs Students are a critical resource Partnerships yield benefits Standardization is crucial to affordability Technology costs are operating costs Students are a critical resource Partnerships yield benefits

Questions…

Thank you! Randy Fehr Ken Clipperton Randy Fehr Ken Clipperton