Storage Management Balance mailbox size demands with available storage resources Reduce the proliferation of PST files stored outside of IT control Improve overall application and network performance Data Retention Meet industry and regulatory data retention requirements Support ongoing compliance, litigation or personnel matters Preserve valuable intellectual property and corporate assets Discovery Respond to strict timelines for legal discovery orders Reduce costs involved in searching for and retrieving data Report on communications as part of auditing procedures

Journaling Feed journaling mailboxes or 3 rd party archiving systems/service Journaling agent on Hub Transport applies Journal Rules, generates journal reports (message + metadata) Items not in transport pipeline not captured. More at aka.ms/journaling Metadata, including expanded Distribution Groups Original message attached

An integrated In-Place Archive enables users to save time by managing their archive as they do their mailbox Outlook OWA Retain folder hierarchy

Quickly find new or historical wherever you are with new, faster search technology Single Search in OWA and Outlook returns results from Primary & Archive Mailboxes Combined conversation view Search everywhere at once Integrated search Combined conversation view

Hybrid ARCHIVE Cloud Archive (EOA) ARCHIVE PRIMARY Cloud only ARCHIVE PRIMARY ARCHIVE

Quickly find new or historical wherever you are with new, faster search technology Single Search in OWA and Outlook returns results from Primary & Archive Mailboxes Combined conversation view Cloud Archive (EOA) PRIMARY ARCHIVE

Licensing Exchange Online Archiving Two flavors of EOA For on-premises customers Add EOA plan Included in Enterprise CAL with services

On-premises Exchange organization Office 365 Office 365 Active Directory Synchronization Outlook Archive Single Sign-on eDiscovery, MRM MTA Exchange 2010/2013 Client Access & Mailbox Server Users – Archive Provisioning ADFS OWA Remote Archive Access

Rapid provisioning Quickly enable in-place archiving for users – either on-premises, in the cloud, or as a hybrid. Easily add archiving capabilities for cloud-based users Manage the archive from the Exchange Administration Center Enable or modify quickly

Office 365 Active Directory Synchronization Exchange Server Active Directory Directory Synchronization Active Directory Exchange Server Provisioning is asynchronous “Enabl box user1 –remotearchive “ Forward Sync Provision archive mailbox Write Back “Get-Mailbox user1 –archive”

Exchange CAS Server Exchange CAS Server Outlook

Exchange CAS Server Exchange CAS Server OWA

Litigation Hold (Legacy) Time-Based In-Place Hold In-Place Hold (Indefinite) Query-Based In-Place Hold Variants Manage Hold against current location of the primary mailbox Settings sync to EOA mailbox through DirSync.

User A Mailbox Recoverable Items Deletions Inbox Purges Versions Audits Deleted Items … DiscoveryHold Calendar Logging (6a) Messages purged by DIRW Policy (or maintained for Litigation Hold) (5) Message Edited (3) Message deleted (4a) Message “purged” by user (Litigation Hold / Single Item Recovery) Lifecycl e of mailbox items (4b) Message “purged” by user (In-Place Hold) (6c) MFA evaluates item against hold queries set on mailbox (6b) Mailboxes with SIR and In-Place Hold enabled have expired messages moved (1) Message delivered (2) Message moved to Deleted Items

Set-Mailbox -Identity bobk -SingleItemRecoveryEnabled $true

Delete Policy Archive Policy (mailbox management)

Automate the deletion and archiving of and other Exchange data to meet data retention requirements Assign personal tags to system folders in Outlook and OWA View default mailbox policy Single menu for policies

Export-RetentionTags.ps1 Import-RetentionTags.ps1 *Location: %Program Files%\Microsoft\Exchange Server\V14\Scripts

Select users & sites to preserve Select mailboxes & DGs to preserve