SYSTEM SAFETY SOCIETY Professionals Dedicated to the Safety of Systems, Products & Services Organized 1962 Incorporated 1973   Executive Council Meeting Report for Director of Conferences Submitted by Jon Derickson August 21, 2005 The Westin Hotel San Diego, CA

SYSTEM SAFETY SOCIETY Professionals Dedicated to the Safety of Systems, Products & Services Organized 1962 Incorporated 1973   21 August, 2005Jon Derickson2 Director of Conferences Responsibilities The specific responsibilities of the Director of Conferences and Symposia are to: Develop and maintain a guide for conducting Society conferences / symposia. This document will include minimum Society expectations, helpful hints and suggestions, lessons learned and will be updated periodically to reflect Society expectations and accommodate conference demographics; Maintain historical records of past conferences/symposia, including financial records, hotel counts, award recipients, hotel points of contact, conference/symposia points of contact, etc.; Assist in the management of conferences/symposia as required; For the annual International System Safety Conference (ISSC): Prepare and maintain a 3-5 year plan for conference sites; Provide guidance to each conference committee; Monitor the progress of the conference committee; Conduct a post conference financial audit; Seek opportunities for cooperation with other complementary organizations for joint conferences or representation at their conferences (e.g., with the NSC). For other conferences and symposia: Encourage and assist Chapters and regions (through Regional VPs) to sponsor mini- conferences and symposia in their geographical areas on topics of specific interest; Arrange Society support, as necessary, for such conferences/symposia; Arrange contractual agreements with sponsors for use of the Society’s name and support.

SYSTEM SAFETY SOCIETY Professionals Dedicated to the Safety of Systems, Products & Services Organized 1962 Incorporated 1973   21 August, 2005Jon Derickson3 Director of Conferences Summary of FY05 August 2004 Providence Conference concluded Sept-Dec 2004 Look at sites for 2006 Conference – Site Visits to Albuquerque – Sign Contract with Marriot Uptown (Paul Kryska Chairman) Feb-June 2005 Looked at sites for 2007 Conference – Conduct site visits in Baltimore – Sign contract with Hyatt (Warren Naylor Chairman) On Going Wrap-up of Providence Conference Working with San Diego Conference Gearing up for Albuquerque 2006 Beginning work with Baltimore 2007 Looking at sites for 2008 (Louisville, Memphis, San Francisco???)

SYSTEM SAFETY SOCIETY Professionals Dedicated to the Safety of Systems, Products & Services Organized 1962 Incorporated 1973   21 August, 2005Jon Derickson4 Plans for FY06 –Select site and get proposal in for 2008 –Work with Albuquerque team for 2006 Conf –Work with Baltimore team for 2007 Conf –Update Conference Planning Guide –Develop conference planning template and tools to make conferences more “turnkey” Statistics Auto generated reports Common tools Director of Conferences

SYSTEM SAFETY SOCIETY Professionals Dedicated to the Safety of Systems, Products & Services Organized 1962 Incorporated 1973   21 August, 2005Jon Derickson5 Issues –Storage and upkeep of equipment being purchased by conference teams –Getting reports from conferences – will discuss later Director of Conferences