ePortfolio California Project 2009 CISOA / RP Group Conference John Whitmer, California Virtual Campus

Agenda 1.ePortfolio Definition and Implementations 2.Demonstrate eFolio and Epsilen Applications 3.ePortfolio California Project 4.Opportunities for Participation 5.Q & A

1.ePortfolio Definition and Implementations

What’s an ePortfolio? An ePortfolio is a digitized collection of artifacts including demonstrations, resources, and accomplishments that represent an individual, group, or institution. (Lorenzo/Ittelson, 2005) ePortfolios are a valuable learning and assessment tool. (Lorenzo/Ittelson, 2005) Called for in CCC System Strategic Plan

How can you use ePortfolios? Within Portfolios: Teaching and Learning – Resumes with depth – Encourage reflective, real-world learning – Increase student-faculty communication – Establish consistent program standards Across Portfolios: Institutional Assessment – Accreditation of courses, programs, institutions – Evaluate program impact – Analyze factors leading to success

Current Pilots College of the Sequoias (Epsilen) Foothill College Los Angeles Community College District, including: Pierce College Los Angeles Mission College Los Angeles Valley College Los Angeles City College East Los Angeles College Los Angeles Trade-Technical College West Los Angeles College Los Angeles Southwest College Los Angeles Harbor College Mount San Jacinto College (Epsilen) Riverside Community College District ( 3 campuses) San Francisco State University University of California – Santa Barbara, School of Education, (Epsilen) CA Regional Migrant Education Programs (Sul & Associates)

Pilot Campus Assessment ePortfolio CA Program/Course-oriented Analysis

Programs and/or Courses by discipline areas Hosting and LicensingIdentificationCampus EnvironmentCourse/Program Information Science and Medical CAOT 145 Cometology Oceanography Dental hygiene(2) Dental Technology MPH(grad) Humanities and Social Sciences California Studies Chicano Studies English(5) Journalism (undergrad) Liberal Studies (undergrad) Psychology Public Administration (grad) Paralegal 4 Sociology Arts and Multimedia ART 640 Portfolio Development CFS (design/undergrad) Cinema(Film )TV Video (2) Media Arts (Photography and Journalism) Multimedia 310, 320 Music Screenwriting Fashion Game Art Visual Communications Teacher Education Child/Adolescence Development (2) English Education Instructional Technology Learning Assistance Teacher Pathway Teachers Preparation Others Business ISYS undergrad Cooperative Work Experience In discussions Speech Student Support Programs Calworks EOPS FHDA Internship Program Honors SLO Assessment ASO

The most popular usage of ePortfolios are documentation of competencies and support for career development, along with a tool for reflection on coursework. Hosting and LicensingIdentificationCampus EnvironmentCourse/Program Information

Other Important Purposes Hosting and LicensingIdentificationCampus EnvironmentCourse/Program Information A place for faculty information to be posted and accessed by students Completion of Title V grant requirements Other comments which seem to be relevant to the existing categories − “Program-level assessment”  Assessment of student work − “How ePortfolios link to student learning outcomes”  Student Learning/ Reflection − “Help the students select career path”  Career Development Advisement − “Help enhance digital technology awareness and usage”  Digital literacy

The benefit that is anticipated the most by using ePortfolios is “Promote 21 st century skills.” Hosting and LicensingIdentificationCampus EnvironmentCourse/Program Information

Ease of use is the most important feature. Hosting and LicensingIdentificationCampus EnvironmentCourse/Program Information Every subject indicated “Ease of Use” as a very important feature for ePortfolio implementation. Licensing issues and privacy/security issues are considered important

Show me… East LA College Foothill College Dental Hygiene San Francisco State University

2. Demonstrate eFolio and Epsilen Applications

Pilot Applications Overview 1.eFolio v2.0 – Academic tool created by MnSCU in 2002 as e-service for all citizens – ePortfolio-only tool, includes Web 2.0 applications, institution-wide summary data – Releasing v2.0 (xFolio) 5/09, CVC “sole distributor” for CA education – Demo Portfolio Demo Portfolio 2.Epsilen – Commercial application created by founder Angel (Ali Jafari), majority ownership by New York times – “swiss army knife” with Web 2.0, groups, etc., potential LCMS platform – Released v2.0 1/09 – Demo Portfolio Demo Portfolio

Pilot Applications Technical Description 1.Both Applications: – SOA, using Windows Communication Foundation – Developed in ASP.NET, native security – Database Server SQL Server 2005 – Load-balanced servers – Security through ASP.NET / SQL role-based authentication 2.eFolio – Accessibility: text-based version with full functionality, WCAG compliant – Privacy: user controlled, default no public access 3.Epsilen – Accessibility: developed in compliance 501c3 – Privacy: user controlled, default mixed access

3. ePortfolio California Project

CVC ePortfolio CA Project goals 1.Teaching & Learning: Contribute to and support the community of practice on ePortfolios, to determine relative merits of ePortfolios and determine best practices for their deployment 2.Functionality: Develop common information standards for exchange of information between ePortfolio platforms and other CCC systemwide services 3.Operations: Evaluate merits of providing systemwide licensing, hosting, and support services for ePortfolio solutions 4.Business: Develop business plan and assess requirements for a statewide ePortfolio solution

ePortfolio CA Program Components (or what we’ll do for you) Hosted ePortfolio Application – web-based access– no hardware, technical support, software required. Professional Development – on-site and online trainings in “portfolio thinking” and technology use Evaluation and Customization – customization of templates to meet your needs, evaluation of effectiveness via surveys and use statistics Help Desk – phone and technical support for clients and staff

Pilot Requirements License Fees – xFolio: $5/account/year, min 200 accounts – Epsilen: $500/year, unlimited accounts, max 20 concurrent online courses Community Activities – Participation in quarterly coordinator meetings – Log into learning times site WEEKLY – Upload materials created for PD and assessment to community of practice site in editable format Evaluation/Assessment – Participation in evaluation activities, some standard questions – Permission to access/use ePortfolio usage information

4. Opportunities for Participation

How to Participate Demo Accounts: – eFolio v2.0: – Epsilen: License eFolio (<200 accounts) – Become a Pilot Campus with eFolio or Epsilen – – Epsilen applications: due by 5/4

5. Questions or Feedback?

Thank You! Contact info: John Whitmer, CVC Jen Gednalske, CVC (

Discussion How could you use ePortfolios with your students? Could you use ePortfolios to evaluate program success? Are there any barriers to successful implementation with your students?

Screenshots of eFolio and Epsilen

Epsilen

DASHBOARD The new dashboard is user friendly and customizable Institutional alerts are configurable, ranging from emergency institutional alerts to simple reminders Drag and drop capability

A NEW LEVEL OF PERSONALIZATION Personalization option lets you control your dashboard gadgets Epsilen 2.0 lets you choose the theme that suits your institution or individual users

e-PORTFOLIOS Learning Matrix, showcase, certified work, publications, peer review,

CERTIFICATIONS

LEARNING MATRIX Institutions can assign assessors for the learning matrix of specific students

GROUPS – NEW FORUM N-level Forum Search RSS Easily select and add new discussions or topics

GROUPS – NEW WIKI AND CHAT TOOL Ability to search Wiki