Data Warehouse for GAAP Reporting Amy Ahearn, MAPO and Kelly Cox, Accounting Chancellor’s Office Year-End GAAP Training April 18, 2014

Data Warehouse Changes Overview New Functionality Tips & Tricks April 2014Year-End Legal Training2

Data Warehouse 11G Changes Look & Feel Navigation Change in nomenclature Added functionality & tools April 2014Year-End Legal Training3

Look & Feel Changes Recent shows the last 6 reports run in clockwise order April 2014Year-End Legal Training4

Navigation Navigation is now a dropdown menu April 2014Year-End Legal Training5

Nomenclature ‘Apply’ has replaced ‘Go’ on each of the pages ‘Reset’ will reset to last applied values, default values or will clear all values April 2014Year-End Legal Training6

Nomenclature – cont. ‘Customization’ replaces ‘Default’ April 2014Year-End Legal Training7

Added Functionality & Tools Can sort any column Breadcrumb Navigation April 2014Year-End Legal Training8

Added Functionality & Tools – cont. Enhanced Search functionality By unchecking ‘Match Case & changing the criteria to ‘Contains’- maximum results April 2014Year-End Legal Training9

Added Functionality & Tools – Pivots Users have the ability to create pivots in reports & drill downs Right Click Or Drag & drop April 2014Year-End Legal Training10

Added Functionality & Tools – Sections Users have the ability to create sections in reports & drill downs Right Click Or Drag & drop April 2014Year-End Legal Training11

Added Functionality & Tools – Include column Users have the ability to include columns into reports & drill downs Right Click to & select column(s) to include *there are some limitations – i.e. you cannot add in calculated fields available in other views on the same report. Static fields (i.e. CF, Jrnl ID’s, etc) work well April 2014Year-End Legal Training12

Added Functionality & Tools – Exclude column Users have the ability to exclude columns on reports & drill downs Users can save reports that have included/excluded columns Drill downs cannot be saved as defaults as they are dynamic Included columns can be used as pivots/sections & saved Drill downs cannot save pivots/sections April 2014Year-End Legal Training13

PBC 94 Accounts Payable Lead sheet Purpose: To provide analysis by Net Asset Category for the GAAP acct FIRMS-GAAP→ GAAP Summary Report Filters: Fiscal Year 2013 Period Between 0 – 998 Account : Columns: Account Account Fdescr (drill on Acct) April 2014Year-End Legal Training14

PBC 94 Accounts Payable Lead sheet April 2014Year-End Legal Training15 **Lead Sheet Summary Report (PBC #22 – Report CSUFS169) is tied to the DW GAAP Summary**

PBC 94 Accounts Payable Lead sheet April 2014Year-End Legal Training16 New view: SCO and CSU Fund. Problem seen between 881 and 891. Amount ties to Original Schedule

PBC 139 Auxiliary Enterprise Expense Purpose: To create the actual PBC detail listing of the components of auxiliary enterprise expenses. FIRMS-GAAP→ GAAP Actuals Report Filters: Fiscal Year 2013 Period Between 1 – 998 Program Code: 20 Account : April 2014Year-End Legal Training17

PBC 139 Auxiliary Enterprise Expense Download data results to be submitted to KPMG as PBC 139 But FIRST! Tie it out… PIVOT by Account Tie out to Lead Sheet Summary (Report CSUFS167) April 2014Year-End Legal Training18

PBC 139 Auxiliary Enterprise Expense April 2014Year-End Legal Training19

PBC 139 Auxiliary Enterprise Expense FIRMS-GAAP→ GAAP Summary by Fiscal Year Added Columns: Class Fdescr Acct Descr (drill on Acct) Prog Fdescr April 2014Year-End Legal Training20

PBC 46 Cash Leadsheet Purpose: To create the actual PBC cash lead sheet. FIRMS-GAAP→ FIRMS Summary (3 Columns) Report Filters: Fiscal Year 2013 Period: 12 FOC: & (which includes both cash and cash equivalents, current and non-current) April 2014Year-End Legal Training21

PBC 46 Cash Leadsheet – Legal Balance April 2014Year-End Legal Training22

PBC 46 Cash Leadsheet – GAAP ADJ Purpose: To create the actual PBC cash lead sheet with GAAP Adjustments FIRMS-GAAP→ GAAP Actuals Report Filters: Fiscal Year 2013 Period: Acct: & (which includes both cash and cash equivalents, current and non-current) April 2014Year-End Legal Training23

PBC 46 Cash Leadsheet – GAAP ADJ April 2014Year-End Legal Training24

PBC 46 Cash Leadsheet-Final Populate data results(Legal balance and GAAP ADJs) on Cash Leadsheet to be submitted to KPMG as PBC 46 But FIRST! Tie it out… Lead Sheet Summary (Report CSUFS167) April 2014Year-End Legal Training25

PBC 46 Cash Leadsheet-Final April 2014Year-End Legal Training26

April 2014Year-End Legal Training27