10/25/12

 USPO/USPSO calls/ s to schedule initial intake appointment for offender/defendant  USPO/USPSO forwards: Program Plan Aftercare Case Summary

 Review program plan to ensure all necessary codes are included  Do not provide any services not listed on the plan.  Maintain a copy in the file.

 Ensure form is filled out completely.  Offender/defendant signs  Witness signs.  Copy retained in your file

 All Offenders/defendants should be tested upon intake  Testing must occur 7 days a week including holidays  Offenders/defendants must be tested at least one weekend per month  Back-to-back testing (two consecutive days) must occur occasionally for Phase I  Testing should be observed by a person of the same gender.  No more than one unobserved test per month.

 Use a code-a-phone/message recorder system  Update message daily  Do not give more than 12 hours notice  Must save recorded messages for 72 hours.

 Offender/defendant signs in and out for each service  Each service must be listed on a separate line (i.e counseling and testing)  Vendor also signs each entry  Include DTL with invoice submission monthly

 Use a clinical refractometer on all specimens  Ensure specific gravity (s.g.) is or higher. DO NOT TEST an invalid specimen  If s.g. is lower, allow 1 hour to collect another sample at no charge  Ensure sample is a minimum of 35 milliliters  Permit no more than 2 hours to provide a valid sample if stall occurs

 Use Non-Instrumented Testing Devices (onsite) for all testing  Collect urine between the hours of 5:00 am-9:00 am only  Do not allow waiting period to exceed 15 minutes

 Do not disclose the schedules of testing or number of tests to offenders/defendants  Do not share personal work schedules  Meet monthly with officers in person or via telephone and document in files  Be available by phone, cell phone and/or

The collector fills out the top portion of the COC form (subject’s name, PACTS number, supervising officer/initials) Offender/defendant fills out “Prescription Use” section After testing via onsite device, complete the entire form including signature of offender/defendant and witness. If positive, include laboratory chain of custody number and have offender/defendant fill out comment section.

 Only time a sample should be sent to lab unless requested by USPO/USPSO.  Notify USPO/USPSO via /fax with cc to Officer’s Supervisor immediately.  Follow proper procedures for packaging and mailing specimens as listed in the SOW  Fill out Alere Chain of Custody Form  Upon receipt of lab result, /fax results (positive or negative) to USPO/USPSO with cc to Officer’s Supervisor immediately and place in file

 Must be legible/Print  Must keep letters/numbers within the boxes provided  Must include officer initials  Must include PACTS number  Do NOT request primary or secondary test panel  Request “confirmation only” and list presumptive positive test(s)

 All specimens must be listed on the UA log  Co-payment collection must be included.  Write “onsite” in bar code number column.

 Vendor responsible for training staff and calibration of units  Vendor must keep Breathalyzer Instrument Log on site for audit purposes.

 Include all breathalyzer results on Monthly Treatment Report  Keep a monthly breathalyzer log for each client who has breath testing authorized on their program plan

 Must be sent to Substance Abuse Coordinator Jennifer Smith by the 10 th of each month

 Fill out completely  Sign and date  NO canned language relevant to the actual client  Send to assigned officer and with invoice monthly

 Vendor responsible for creating own notification reports (for review by Substance Abuse Coordinator)  Must include all pertinent information Type of violation  FTA (counseling/testing/intake)  Stall/ low specific gravity  Positive result (onsite, breathalyzer, or lab)

 Positive Test Due immediately  Failure to appear for services Due immediately  Discharge Summary Due within 15 days

 Must keep USPO and USPSO supplies separate  Probation Onsite tests, and laboratory supplies are ordered through Carla Garcia (562)  Pretrial supplies are ordered through Adriana Corona- Buergo (213)  Order before you run out  May take 2 weeks (business days) to receive supplies  Order forms can be found on our Internet site

 Monthly probation inventory must be submitted by the 10 th of each month to Substance Abuse Coordinator- Jennifer Smith  Monthly pretrial inventory must be submitted the 10 th of each month to Senior USPSO Adriana Corona-Buergo  Inventory includes # of devices received and used during the proceeding month

 Program Plan does not require offender/defendant signature  Maintained in your file  If counseling provided, must complete a typed discharge summary to USPO/USPSO within 15 calendar days

 Programs will be reviewed at least two times the first and second year of the contract  If unsatisfactory rating, you will have a follow up review  Deficiencies can result in a Cure Notice that requires a formal response  You will be held to the standards in the proposals you submitted

 Program Plan  Authorization to Rel. Confidential Information 11B  Monthly Treatment Report  Chain of Custody forms (onsite & lab)  Laboratory results  Daily Treatment Log (outpatient)  Individual UA, BA, & Sweat patch logs  Chronological notes that include Officer contact and counseling notes

 Jennifer Smith-Substance Abuse Coordinator (562)  Carla Garcia-Treatment Services Assistant (562)  Adriana Corona-Buergo-Senior Pretrial Services Officer (213)