REPS DEVELOPMENT FUND Application for the Research Dissemination Grant (RDG) and Travel Assistance (TA) REPSA General Assembly September 18, 2007 Main Library AVR

STEP 1 Applicant prepares the Letter of Request for RDG or TA  Addressed to the UPD Chancellor  Endorsed by the Immediate Supervisor  Endorsed/recommended by the Unit Head  Cited in the letter: 1) Relevance to the present job 2) Itemized budget and Organizer’s counterpart in applicant’s travel funds  Attachments: 1) Letter of invitation addressed to the applicant/acceptance of abstract 2) Copy of the program 3) Copy of accepted abstract

STEP 2 Applicant submits the letter of request and pertinent documents to the Cluster Representatives for recommendation  Researcher group AE Pascual & MAT Siringan (NSRI), MBaetiong (Law Ctr)  Extension group LS Tojos et al.  Professional Staff S Arlante, Y Granda, D. Laguyo

STEP 3 Cluster Representatives  Check compliance of applicant to the requirements.  Make recommendations based on current guidelines.  Submit documents with recommendations to AdPFC Secretariat: Ms. Erminia (Echie) Pelayo, Benefits Division, HRDO

STEP 4 ADPFC Secretariat  Check compliance of applicant to the requirements.  Schedules AdPFC meeting to discuss the application.

STEP 5 ADPFC  Evaluates application/request.  Recommends approval of request or  Informs applicants: 1) Deficiencies in the application. 2) Disapproval of request.

STEP 6 Approved Request Disapproved Request ADPFC Secretariat Prepares recommendation for budget clearance by the UPD Budget Office ADPFC Secretariat  Prepares letter regarding the action of the ADPFC.  Transmits the letter to the applicant.

UPD Budget Office  Approves clearance  Forwards to AdPFC Secretariat STEP 7 AdPFC Secretariat  Forwards to AdPFC-endorsed request to UPD Chancellor for approval  Informs applicant of approval  Prepares documents for fund release. STEP 8

STEP 9 Applicant  Receives check.  Submits report on the presentation, seminar, training, etc.  Complies with other post-event requirements  Gives echo seminar to Unit staff.

Things to consider by the Cluster Rep and AdPFC when evaluation the documents A. Status of appointment 1 st priority – Permanent 2 nd – Temporary 3 rd – UP Contractua; B. Level of participation 1. Oral Presentation a. Foreign? b. Local? 2. Poster Presentation a. Foreign? b. Local? C. Conditions for fund utilization 1. Have not availed for past 24 mos. 2. Have not availed for past 12 mos. 3. Have availed already