© International Vision Facilitation Council Club Visioning A Membership Development Tool

© International Vision Facilitation Council The Challenge

© International Vision Facilitation Council A Change Not Thought Through ?

© International Vision Facilitation Council Where Can Club Visioning Help? Club struggling to grow membership Club having difficulty with retention Club needing to unify expectations and opinions Rebuilding club members’ interests Club just needing help overall Club needing help with its Strategic Planning

© International Vision Facilitation Council Long range goals Set annual goals Club Assemblies Clear communication Continuity in leadership Amend the club by-laws Increase fellowship Every member active Comprehensive training plan Committees that support the club’s operational needs The Club Leadership Plan

RI Strategic Plan Support and Strengthen Clubs Focus and Increase Humanitarian Service Enhance Public Image and Awareness Foster club innovation and flexibility Balance activities in all five Avenues of Service Promote membership diversity Improve member recruitment and retention Develop leaders Form new clubs Encourage strategic planning at club and district levels Eradicate polio Increase sustainable service focused on: o Youth and young adults o The Rotary Foundation’s six areas of focus Expand strategic partnerships and cooperative relationships Create significant projects both locally and internationally Unify image and brand awareness Publicise action-oriented service Promote core values Emphasise vocational service ideal Encourage clubs to promote networking opportunities and signature activities

© International Vision Facilitation Council What Is A Club Vision? It is a living management tool that: Defines a shared commitment Provides long-term direction Creates a framework to establish goals and objectives Optimises use of resources

© International Vision Facilitation Council Why Is A Plan Needed? The tradition of annual cycles has not been effective It establishes a multi-year coordinated plan Need for greater Continuity, Consistency, and Consensus Improves the ability of ALL club members to voice the focus of the club

© International Vision Facilitation Council Effective Clubs are able to… Sustain and increase membership Implement successful service projects Support The Rotary Foundation Develop leaders beyond the club level

© International Vision Facilitation Council The Visioning Session - Outline  Facilitated by a District Visioning Team (ideally 3 or 4 people) using established methodology  Based on answers 5 questions: Who are we? Where are we? Where do we want to be? (Vision) How will we get there? (Action plan) How will we know when we have arrived?

© International Vision Facilitation Council WITH FACILITATORS Step 1 – All members, individually, define their club in terms of expectations in 3 to 5 years time in categories:  What the Club stands for  Membership  Club Attributes  Club Administration  Avenues of Service  Foundation  Public image and Awareness Step 2 – Opinions of ALL members are collated Step 4 – ALL members vote on their preferences from the collated information Step 5 – All members vote again on the more “popular” expectations AFTER FACILTATION Step 6 – Post Visioning The Visioning Session - Outline

© International Vision Facilitation Council Planning Steps… Vision Long Range Plan Actions & Programs

© International Vision Facilitation Council Benefit to Club from Club Visioning Plan-Long range (strategic) Annual goals (Actions and plans) Continuity in projects/decision making Consensus for decision making Club members know “what we stand for” Larger/stronger field of club leaders Succession planning for club leadership Involve all members in club activities Member satisfaction/Pride Membership Development Relevance to the community Benefit to Membership from Club Visioning

© International Vision Facilitation Council Post Vision Event Write Mission & Vision statements Gain Consensus Create 3-5 Year Plan Breakdown into Annual Goals Use resources/ideas from RI, RIBI, other clubs, NGO’s, business etc. etc.

© International Vision Facilitation Council “Rotary is not an organization for retrospection. It is rather one whose worth and purpose lie in future activity rather than past performance.” - Paul Harris Founder of Rotary International

© International Vision Facilitation Council THANK YOU