Customizing Portfolio Tools in the rSmart Sakai CLE Hannah Reeves The rSmart Group

Background MotivateGuide EvaluateReport Reflect Integrate Portfolio Owner Collect Present Open Source Portfolio A suite of ePortfolio tools classified as provisional in the Sakai 2.4 release OSP Tools an interdependent suite of tools that allow for a variety of different activities

Representative ePortfolio Implementations Personal Representation Resumes Course projects Self presentation/artistic Teaching and Learning Connecting academic and real-world experiences Identifying knowledge and skills in relation to competencies Integrating learning across disciplines and time Assessment and Accreditation Demonstrating and articulating skills and competencies Demonstrating outcomes Illustrating learning over time

OSP Documentation In collaboration with Charles Sturt University, rSmart has documented these three representative portfolio implementations  Rider University  Kapiolani Community College  Rhode Island Department of Education (K-12) Documents are available on Confluence ntation

Personal Representation Portfolio Rider University In 2005 Rider University initiated a strategic plan to use ePortfolios to guide students in selecting information recommended by career development professionals. The Rider ePortfolio offers three on-line resumes designed to assist students in finding a job.

Rider Resume Portfolio Components Sample Data Structures Forms 20 forms to collect specific data 2 forms for collecting student reflections and faculty feedback on wizard pages Wizard 1 chronological wizard -provides guidance in creating a resume Templates 1 portfolio template for creating a chronological resume 1 report template to capture information on student progress in creating forms for the resume.

Rider Resume Forms Activities Certifications Community service Computer skills Education Experience Footer Header Honors Interests Language skills Leadership Memberships Objective Presentations/Publications Professional Development Activities Relevant courses Relevant Experience URL (form for live URLs) Travel

Sample Resume Form

Hierarchical Wizard with 7 Categories Overview –Header, Objective, and Footer Education –Education, Honors, Certifications, and Relevant Courses Experience –Relevant Experience and Experience Skills –Computer Skills, Language Skills, and Travel Professional Activities –Presentations/Publications, Membership Professional Development Activities –Interests, Activities, Leadership, and Community Service Supporting Materials Instructions for Creating a Resume Portfolio

Chronological Resume Wizard

Resume Portfolio Template Rider ’ s portfolio template consists of a series of.xml files that work together to produce a resume –An.xsl file for determining pathways for inclusion of content from forms and uploaded files –An.xsd file that determines additional information that users will type or copy and paste into a text editor during the resume creation process –A.css file that determines the look and feel of the portfolio.

Rider Chronological Resume Portfolio

Wizard and Portfolio Reports Two reports for instructors or administrators –A wizard report assesses user progress in creating forms in the wizard. –A portfolio report assesses user progress in creating portfolios from the resume portfolio template.

Organizer Steps for Designing Resume Forms Per form: Identify the data to be collected. Identify fields and prompts. Select preferred method of input for each field in form. Define user input require- ments Determine desired order for fields. Write form instructions. Key : Programmer Student Organizer Reviewer Evaluator Audience

Create the.xsd file on which the form will be based from the supplied design. For each form needed for the wizard and/or the portfolio template: Store the.xsd file in Resources. Use the Forms tool to add the form to the CLE. Developer Steps for Creating the Forms

Organizer Steps for Designing a Resume Wizard Identify the categories and pages needed. Identify all material that will be presented to wizard users. Identify reviewers. Reflection + Feedback Points Reflection + Feedback Points Key : Programmer Student Organizer Reviewer Evaluator Audience

Developer Steps for Creating the Wizard Create the categories for the wizard. Publish the matrix. Caution: After a wizard is published, it is difficult to change. Using the Wizards tool: Set up the wizard pages and add forms as needed. Key: Programmer Student Organizer Reviewer Evaluator Audience

Organizer Steps for Designing a Resume Portfolio Template Identify content to include in portfolios. Identify needed supporting files. Design the layout for the portfolio. Key : Programmer Student Organizer Reviewer Evaluator Audience

Locate a passthrough.xsl file and add it to Resources. View the source file for the portfolio. Create the portfolio template using these steps. Use the.xml file to create a new.xsl file. Create a portfolio. Use the Portfolio Templates tool to replace the.xsl files. Use the Portfolios tool to view revisions. Use the Portfolio Templates tool to specify the passthrough.xsl and items to include in the template. Create any additional files needed. Key: Programmer Student Organizer Reviewer Evaluator Audience Developer Steps for Creating the Portfolio Template

End User Steps for Creating a Resume Portfolio Collect information for the resume by adding form items to page of the wizard. Provide formative feedback to student. Revise information as appropriate. Create the portfolio. Publish the portfolio. Make changes as needed. View/comment on portfolio Key: Programmer Student Organizer Reviewer Evaluator Audience

Live Demo of the Chronological Resume Chronological Resume Coming soon to the Sakai 2.4 Sandbox

Teaching and Learning Portfolio Kapiolani Community College General Education Program Kapi‘olani Community College (KCC) leads the University of Hawaii system in the use of ePortfolios and participates in the National Coalition for Electronic Portfolio Research. The KCC portfolio has Title III and NSF funding. Working with rSmart, KCC designed and developed four portfolios. The General Education portfolio guides students in meeting Gen Ed requirements for graduation. Students reflect on their achievements and showcase their work in a teaching and learning portfolio based on their work in the matrix tool

General Education Portfolio

General Education Matrix

General Education Matrix Cell

General Education Portfolio Components Data Structures Forms (5) General Education Evidence form to document student work Reflection form for students to reflect upon their evidence Feedback form for instructors to offer formative feedback Evaluation form to provide a summative evaluation Contact Information form to identify student portfolios Matrix 1 matrix consisting of: –Six rows of General Education learning outcomes –Three columns of progressive steps for meeting each outcome –Eighteen cells with standards, instructions and the four forms Templates 1 matrix portfolio template displaying data from one column of the matrix 1 report template used to capture information in the matrix

General Education Forms General Education Evidence: –Context, Dates, Description, and Self-evaluation of work Reflection: –Origin, Purpose, Why chosen, How fulfills standard, How challenges growth, How contributes to lifelong learning Feedback: –Reviewer comments Evaluation: –Rating and comments Contact Information: –Name, Address, Phone number(s), address(es)

General Education Matrix Six rows and three columns. Row headings link to extended explanations in an online glossary. Each row heading specifies a learning outcome: –Written communication –Critical thinking –Information retrieval & technology –Quantitative reasoning –Oral communication –Understanding self & community Column headings link to extended explanations in an online glossary. Each heading specifies a level of achievement (Levels 1–3).

General Education Matrix Cells Each matrix cell contains a means to display guidance to students and enter or attach: –One or more completed General Education Evidence forms. –One or more multimedia files as evidence. Faculty members with appropriate permissions may then: –View the matrix and matrix cells of any student from a read-only perspective. –Use one or more Feedback forms to provide formative feedback within any cell at any time. –Upon student submission of the cell for evaluation, evaluate the cell via the Evaluations form for the cell displayed in the Evaluations tool.

General Education Matrix Portfolio Template A series of.xml files work together in the KCC portfolio to produce a Matrix Portfolio Template: An.xsl file for determining pathways for inclusion of content from matrix cells, images, and the contact information form An.xsd file for inclusion of the title, subtitle, and captions for images A.css file that determines the look and feel of the portfolio A.gif file for the banner A.js file for additional script in the portfolio template

Matrix Cell Status and Evaluation Reports 2 reports for instructors or administrators with appropriate permissions A matrix cell status report for user progress in completing matrix cells. A matrix cell evaluation report for aggregating evaluations of submitted matrix cells.

Organizer Steps for Designing the General Education Matrix Identify the rows and columns you will need. Determine text for rows and columns. Identify all material that will be presented to matrix users in each cell of the matrix. Identify reviewers and evaluators. Identify feedback and evaluation points. Identify feedback and evaluation points. Key : Programmer Student Organizer Reviewer Evaluator Audience

Developer Steps for Creating the Matrix Create the framework for the matrix. Publish the matrix. Caution: It is difficult to revise a published matrix Using the Matrices tool: Set up the cells and add forms as needed. Key: Programmer Student Organizer Reviewer Evaluator Audience

Identify content to include in the portfolio Identify supporting files needed for the portfolio template. Design the layout for the portfolio template. Key : Programmer Student Organizer Reviewer Evaluator Audience Organizer Steps for Designing the General Education Matrix Portfolio Template

Developer Steps for Creating the Matrix Portfolio Template Locate a passthrough.xsl file and add it to Resources. View the source file for the portfolio. Create the portfolio template using these steps. Use the.xml file to create a new.xsl file. Create a portfolio. Use the Portfolio Templates tool to replace the.xsl files. Use the Portfolios tool to view revisions. Use the Portfolio Templates tool to specify the passthrough.xsl and items to include in the template. Create any additional files needed. Key: Programmer Student Organizer Reviewer Evaluator Audience

End User Steps for Using the General Education Matrix Access an available matrix cell, attach work, and reflect. As each cell in the matrix becomes accessible: Provide formative feedback to student. Revise as appropriate. Submit work for evaluation. Evaluate work. Review evaluation. Key: Programmer activity Student Organizer Reviewer Evaluator Audience

End User Steps for Creating a General Education Matrix Portfolio As work in matrix cells is completed: Create your own portfolio from a portfolio template. Select a column in the matrix to display. Add title, subtitle, contact information, images and captions for images to personalize the portfolio. Publish the portfolio. Make changes as desired and manage comments. View portfolio and leave comments.

Instructor Steps for Assessing the General Education Program using Reports Use the Reports tool to generate reports on student learning in the CLE. Use report results to assess the need for refinements in the learning program. At any time after students have begun working in the matrix: Modify the program as appropriate. Key: Programmer Student Organizer Reviewer Evaluator Audience

Live Demo of the General Education Portfolio General Education Portfolio Coming soon to the Sakai 2.4 Sandbox

Assessment & Accreditation Rhode Island Electronic Portfolio System (RIEPS) Coordinated by The Rhode Island Network for Educational Technology (RINET) on behalf of the RI Dept of Education Serves 40 high schools in 18 school districts Involves 25,000 end users Prepares the way for a new graduation requirement in 2008 Goals: –Use ePortfolios to assess student learning according to state standards and district expectations –Provide reports of that learning to the state and to accrediting organizations For each course, teachers create assignments that map to specific state standards and district expectations for graduation.

Portfolio-Worthy Assignments Assignments may be Validated at state level Imported from other sites Created by teacher Created by student

Assignments Linked to State Standards and District Expectations

State and District Goal Sets

Graduation Portfolio

Graduation Portfolio Sample District #2

Submitted and Rated Assignments Students select appropriate assignments to associate with district expectations in Graduation Portfolio

RIEPS Reports Student reports - allow students to assess fours years of work for inclusion in a Graduation Portfolio Teacher reports - assist teachers in managing portfolio work in their courses Admin reports - district administrators aggregate data for reporting to the state

RIEPS Components Numerous assignments for each section of each course in each school Goal sets containing state standards and district expectations One portfolio template per school or district Reports for students, teachers, and administrators to assess the work

Live Demo of the Rhode Island Electronic Portfolio System Available later this summer in the Sakai 2.4 Sandbox

For More Information Documentation of three OSP implementations – mart+Contributed+Documentationhttp://bugs.sakaiproject.org/confluence/display/OSP/rS mart+Contributed+Documentation Information on goal management tools – +Management+Toolshttp://bugs.sakaiproject.org/confluence/display/GM/Goal +Management+Tools Sakai Sandbox – The rSmart Group –