FY Budget Worksession Administrative Services Department July 13, 2015

Presentation Outline  Organizational Chart  Proposed FY Budget  Accomplishments  Budget Challenges  Summary

Presentation Outline  Organizational Chart  Proposed FY Budget  Accomplishments  Budget Challenges  Summary

Organizational Chart Director John Terwilliger Director John Terwilliger Fleet Management Bryan Lucas Fleet Management Bryan Lucas Capital Projects Sara Flynn-Kramer Capital Projects Sara Flynn-Kramer Procurement Johnny Richardson Procurement Johnny Richardson Fiscal & Operational Support Anne Kulikowski Fiscal & Operational Support Anne Kulikowski Business Development Sheena Ferguson (Acting) Business Development Sheena Ferguson (Acting) Real Estate Management Ann Caswell Real Estate Management Ann Caswell Facilities Management Rich Steiger Facilities Management Rich Steiger

Presentation Outline  Organizational Chart  Proposed FY Budget  Accomplishments  Budget Challenges  Summary

Proposed FY Budget Current FY 2015$ Change Proposed FY 2016 Personal Services$19.0M$0.9M$19.9M Operating Budget$49.5M($4.1M)$45.4M Budget Change(4.6%) Staffing

Proposed FY Budget  7 New Position Requests: – Capital Projects Contract Administrator Administrative Specialist – Fleet Management Operations & Environmental Scheduler Welder – Procurement Administrative Specialist – Real Estate Management Title Examiner Administrative Specialist

Proposed FY Budget Current FY 2015$ Change Proposed FY 2016 Capital Improvement Projects $14.1M($6.3M)$7.8M Budget Change(44.4%)

Presentation Outline  Organizational Chart  Proposed FY Budget  Accomplishments  Budget Challenges  Summary

Accomplishments  Business Development – Disparity Study  Contract issued  Kick off Consortium meeting  Conducted (3) Public Forums  Currently finalizing surveys and data collection for the data analysis  Study to be completed by Nov  Partners in study: City of Orlando Orange County School Board GOAA

Accomplishments  Capital Projects In FY 15, managed over 194 projects with total project costs of approximately $110 million. Major projects include: – Coalition for the Homeless – Holden Heights Community Center – Samaritan Resource Center – S.R. 50 Boat Ramp – 3 Points Maintenance Facility – RCC Generator/Dual Power

Accomplishments  Facilities Management – Maintained over 5.3 million sq. ft. of space and handled over 46,000 work orders in FY 14 – Maintained over 12,000 pieces of equipment for building systems – Achieved a 98% on-time completion rate for 24 hour response work orders

Accomplishments  Facilities Management – Completed 31 Lighting Retrofit Projects from FY 10 – FY Projects using Grant Funds totaled $1.5M 6 Projects using CIP/Operating Funds totaled $660K – Average ROI was 6.4 Years

Accomplishments  Fleet Management – Maintained over 3,600 pieces of automotive, off-road, and heavy equipment assets in FY % in service at all times Completed 19,300 work orders – Technician productivity remained over 88% (benchmark = 85%) which continues to be one of the highest among Cities & Counties in the State

Accomplishments  Procurement – Managed Contract Awards totaling $463M – Managed the Procurement Card Program 52,737 transactions Purchases totaling over $17M Obtained a rebate of $288K – Award for Excellence in Public Procurement in 2015 from the Florida Association of Public Procurement Officials – Achievement of Excellence In Procurement (AEP) Award in 2014 from the National Procurement Institute

Accomplishments  Real Estate Management – Reviewed 149 subdivision plats – Processed 67 donations for development – Coordinated closings for 31 Neighborhood Stabilization Program purchases and 47 re- sales – Coordinated Cell Tower site leases on County owned property with $800K annual revenue – Completed acquisition of Pine Hills Recreational Trail

Presentation Outline  Organizational Chart  Proposed FY Budget  Accomplishments  Budget Challenges  Summary

Budget Challenges Capital Improvements Program: Major Projects Include: –Courthouse HVAC, Smoke Controls, BAS$9.9M –Corr. D,E,F HVAC, Smoke Controls, BAS $7.9M –Corrections Security Doors$4.9M –Corrections Pole and Wall LED Lights $1.5M –Horizons Flooring$1.5M –Sheriff’s Gun Range HVAC$825K

Budget Challenges  Fleet Management – Fuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $3.68 $3.39 $3.10 $3.00

Presentation Outline  Organizational Chart  Proposed FY Budget  Accomplishments  Budget Challenges  Summary

Summary  Capital improvements to buildings must be funded to keep County facilities operational and safe  Cost of fuel in a volatile fuel market

FY Budget Worksession Administrative Services Department July 13, 2015