2010 W EST V IRGINIA GIS C ONFERENCE Wednesday, June 9, 2010

Agenda  Project Mission Statement and Critical Success Factors  Overall Status of Project  Process Task and Funding Tools Update  Data Collection Task Update  GIS Task Update  Project Management Tools and Software Integration  Participation at Upcoming Conferences  Discussion and Wrap-up

Project Mission Statement Develop technology tools to help identify, prioritize, manage, track and accelerate water, wastewater, and stormwater projects in a cost-effective and efficient manner throughout West Virginia.

2.Identify appropriate data to be collected and from whom, and collect it in a timely manner. 3.Develop user-friendly technology tools that support the screening, evaluation, prioritization and tracking of projects. 1.Develop an efficient and effective process to track and manage projects Critical Success Factors Process and Funding Tools Task Data Collection Task GIS and Project Management and Tracking Tools Tasks GIS Task Stakeholder Outreach 4.Maintain, update and distribute data. 5.Communicate purpose and educate on results.

OVERALL PROJECT UPDATE  Overall progress to date — Scope flowchart  Summary of top challenges — Changing the existing process — Locating “Served” and “Service” for 660 utilities that are not in one place — Integrating multiple software packages for WDA/IJDC to seamlessly use — Locating servers for most efficient system operation

Jul ‘09 PHASE I – Assessment Aug ‘09Sep ‘09Oct ‘09Nov ‘09Dec ‘09Jan ‘10Feb ‘10Mar ‘10Apr ‘10May ‘10Jun ‘10Jul ‘10Aug ‘10Sep ‘10Oct‘10Nov ‘10Dec ‘10 Workshop #2 Workshop #1 Workshop #3 Workshop #4 Workshop #5 Workshop #6 Workshop #7Workshop #8 Workshop #9 Develop Project Management Tools Workshop #1 – Kickoff Workshop #2 – Identify data needs Workshop #3 – GIS implementation and interfaces Workshop #4 – GIS database design Workshop #5 – Review funding procedures, dev. criteria/metrics Workshop #6 – Dev. format/capabilities/interface for project prior. tools Workshop #7 – Demo project prioritization tools Workshop #8 – Project management process review Workshop #9 – Demo project management tools CPS Report WEST VIRGINIA COMPREHENSIVE PLANNING STUDY A SCOPE FLOW CHART Data Collection Plan GIS Impl. Plan Plan PHASE II – Geographic Information Systems (GIS) Comprehensive Planning Study (CPS) Stakeholders Develop GIS Evaluate Collected Data, Identify Data Gaps and Develop Additional Data Collect Stakeholder Data West Virginia Water Development Authority / Infrastructure and Jobs Development Council Evaluate/Develop Funding Process Develop Project Funding Tools

 Task 2 – Project Mgmt and Communications — Task 2.1 – Project and Financial Management – PQM Workshop – Monthly Progress Meetings and Reports (IN PROGRESS) – Action Item Lists (IN PROGRESS) – Workshops (IN PROGRESS) – Billing and Financial Status Reports (IN PROGRESS) – Project Schedule (IN PROGRESS) — Task 2.2 – Project Communication Protocol (COMPLETE) – WDA/IJDC/Stakeholders to CDM – CDM to WDA/IJDC – CDM to/from Stakeholders – Participants and/or CDM with Media – Public Overview of Project Scope, Schedule and Upcoming Workshops

 Task 3 – Phase I Assessment — Task 3.1 – Data Collection Plan — Task 3.2 – Collect Stakeholder Data (IN PROGRESS) — Task 3.3 – Evaluate Collected Data, Identify Gaps, Develop additional data  Task 4 – Phase II GIS — Task 4.1 – Develop GIS Implementation Plan — Task 4.2 – Develop GIS  Task 5 – Proj. Prioritization and Management Tools — Task 5.1 – Rev./Eval. Funding Approval and Mgmt Process — Task 5.2 – Develop Project Funding Tools — Task 5.3 – Develop Project Management Tools  Task 6 – CPS Report Overview of Project Scope, Schedule and Upcoming Workshops

PROCESS TASK AND FUNDING TOOLS UPDATE Review of Existing Process Approach – Workshop to assess current process – Comparison with other states – Summit with key stakeholders and establish “Process Task Force” – Ongoing meetings with stakeholders to move process change forward Evaluate Existing Funding Process – Available funds not utilized – Many projects not well defined when application submitted – Many communities not able to initiate a viable project without assistance.

SLIDE 10 Propose Changes to Funding Process – Split process to consider planning/ preliminary design projects and construction projects separately. – Support project initiation – Include regional review – Determine appropriate mix of funds Next Steps – Finalize process and implement – Design simple funding tool PROCESS TASK AND FUNDING TOOLS UPDATE

DATA COLLECTION TASK UPDATE 1.Completing data collection for pilot (Harrison, Jefferson, Mingo, McDowell, Wyoming Counties) 2.Reviewing collected data for accuracy 3.Formatting data for GIS 4.Data collection is proceeding in other counties (for example, Hampshire, Hardy, Marshall, Lewis)

DATA COLLECTION TASK UPDATE

GIS Task Goals – Custom GIS Environment – Extensive GIS Database – Decision Support System – Project Ranking Tools – Project Management Tools GIS TASK UPDATE

GIS Task Update – GIS Data Being Acquired (Data Collection Plan) – GIS Implementation Plan Complete – GIS Databases Designed – GIS Environment Specifications Development GIS TASK UPDATE

The Next Few Months… – GIS Databases Being Developed – GIS Environment Specified (HW, SW, Management) – MOUs for Data Sharing Developed – Implementation Strategy Finalized – HW and SW Purchases GIS TASK UPDATE

PROJECT MGMT TOOLS & SOFTWARE INTEGRATION  Project Management Tools – to begin soon  Software Integration – New Partners  DreamCatcher – web access and applications  ImageServ – Data Imaging and Warehouse  EnAble – Financial/Funding Software  Financial Accounting/Bookkeeping Software  Servers – WV Office of Technology

EnAble Financial Software EnAble Financial Software Accounting Software Cash Management Accounting Software Cash Management Commitments Investments Loans/Grants DSS Draws Repayments Available Funds Bonds DreamCatcher Data Warehouse DreamCatcher Data Warehouse WDA/IJDCWebsite (single login)WDA/IJDCWebsite ImageServ Data Warehouse ImageServ Data Warehouse Workflow Tracks Life of Application WDA/IJDC/DWTRF Document Proj Completion - Reporting - Technical Review - Correspondence - Draws Tracks Life of Project Funding Tools Project Mgmt/Tracking Tools Reports when App is Proj GIS Tools Cost Estimating Tools A A GIS PM Access Public Access Applicant & Reviewer Access eForms and Images Application User Roles PM (Internal) Reviewers Administrators Applicants Public (no login req’d) User Roles PM (Internal) Reviewers Administrators Applicants Public (no login req’d) Public Access Secure Access

Participation at Upcoming Conferences  WV GIS Conference June 7-10, 2010  WV Rural Water Association Annual Conf. September 12-15, 2010

Discussion and Wrap-up  What to expect going forward  Questions & Answers