BP/DRIS TG Sergey Parinov, euroCRIS membership meeting, St. Andrews, November 2009

Best Practice (BP)

Best Practice legacy Code of good practice, 1998: –it has been created to establish a framework for encouraging interoperation and harmonisation between European (and other) research institutions –its intention is to focus clearly on the reasons for having a CRIS and on the main components of the system –adoption of it will lead to: Increased usability of data and value of CRISs to the users (often with varied demands and requirements) Increased interoperability between CRISs Reduced operating cost for CRISs Reduced effort for information exchange

Best Practice legacy Code of the Best Practice, –the inter-relationships between CRISs, and between CRIS and other related information systems environments (e.g. digital libraries, scientific datasets) has become clearer

“Best Practice” definitions “… best-practice is considered by some as a business buzzword used to describe the process of developing and following a standard way of doing things …” (Wikipedia)buzzword “Best practices can also be defined as the most efficient (least amount of effort) and effective (best results) way of accomplishing a task, based on repeatable procedures that have proven themselves over time for large numbers of people.” (Wikipedia)

Ideas for Best Practice 2010 ? General view: –What are the current tasks of CRIS development according target users’ groups –Taking from a “large number of people” repeatable ways to solve the tasks –Publishing it as “standard ways for doing things”

Topics suggested by Keith 1.What data structure do I use for a CRIS 2.What questions can it answer 3.Can it produce researcher VCs? 4.Can it produce web pages describing a group or department? 5.Can it help in research proposals? 6.Can it store information on research outputs? 7.Will it interface to an existing OA IR? 8.Can it produce a publication list for a group or department or project? 9.Can I link it with other CRIS to get a continent or world view? 10.How do I reduce the manual input from researchers? 11.Will the CRIS interoperate with existing finance, HR, project systems? 12.How does it relate to patents databases? 13.Financial and business topics 14.Can it provide a breakdown of research funding by year, by source, by department, by group in my university?

Ideas from Max “it should be a nice looking publication downloadable as PDF and also printable” “it could be more efficient if we work on the individual chapters in a coordinated way and put it up for comments the moment we feel that the euroCRIS members will be willing to contribute”

Directory of Research Information Systems (DRIS)

DRIS legacy Current list: 1.ARAMIS, Swiss Information System on Research and Development 2.Austrian Science Fund project database 3.Bulgarian Current Research Information System 4.Dutch Research Database 5.Estonian Research Information System 6.Estonian Research Information System 7.FRIDA - national research documentation system 8.Inventory on Scientific and Technological Research in Flanders (IWETO) 9.ISTC Portal "Science and Technology in CIS" 10.Oasis database 11.Portuguese Science and Technology Platform 12.Slovak R&D Information System 13.Slovenian Current Research Information System

Example of a record cfName: Inventory on Scientific and Technological Research in Flanders (IWETO) Acronym: IWETO cfURI: cfResProdId: IWETO cfDescription: IWETO supplies information about Flemish research teams and projects, specifically the most important research themes, priorities and current research projects.

Ideas for DRIS from Keith 1.“My personal view is that DRIS is a component of Best practice and acts as an index to exemplars of best practice in CRIS” 2.“The DRIS system itself should be CERIF compatible since we are moving towards the whole euroCRIS website being CERIF- driven. As a CERIF-compatible database DRIS itself forms an example of best practice” 3.“…each system indexed by DRIS is a product related to organisations, persons and probably there are associated publications, events....”

DRIS+BP

DRIS+BP is a CRIS of a community of euroCRIS members “…each system indexed by DRIS is a product related to organisations, persons and probably there are associated publications, events....” Keith Jeffery, president euroCRIS DRIS+BP information system should serve euroCRIS community and create strong benefits for the community A platform for DRIS+BP current implementation is SharePoint 2007, we looking for better platform, e.g. integrated with future euroCRIS web site

DRIS+BP technical details Pilot version - with public ‘read’ access to all DRIS+BP materials, surveys and additional services: –free registration to get ‘participant’ permissions (for euroCRIS members only) –DRIS wiki with technical requirements, specifications and other details –DRIS forum for discussions about further development –Help Desk for DRIS+BP users

DRIS+BP main functionality live demonstration, it starts from

Motivations and benefits for DRIS+BP users Create/update your complex professional portrait by presenting your data as a set of cross linked objects {CRIS – Pers – OrgUnit - BP_articles} Present your professional achievements at annual “nice looking publication downloadable as PDF and also printable” under euroCRIS logo Participate in a DRIS+BP development as a professional ‘social network’ to make stronger benefits from to be a part of euroCRIS community (see e.g. a 'Facebook for Scientists‘, Funds-From/8568/)

DRIS+BP annual report Idea: to list the best of current year achievements, hot problems and new future trends as euroCRIS community opinion Procedure: online nomination of CRISs, Pers, Orgunits, articles (using DRIS+BP forms), discussing (online forum) and voting (online survey) during a year Title: Annual report of euroCRIS community Structure of the report: –achievements (articles+CRISs+pers+orgunits) –the most popular, hot professional problems –the most challengeable future trends, expectations

Surveys of euroCRIS community As first steps to better understanding of possible benefits from euroCRIS “community of practice”, the online surveys can be useful, e.g.: –Who are we? –What were done by us (a registry of professional results/achievements)? –What common/specific professional problems are we solving? –What future are we building/expecting?

Professional impact index A registry of professional results and achievements (within DRIS+BP) as information objects: – “results”+”pers”+”orgunit”+”BP_articles” A tool for semantic linking of info_objects A service for monitoring changes in DRIS+BP and linkages, accumulating statistics A service for statistics processing to build a set of professional impact indexes

Conclusion