May House Meeting Sidney Graduate Community Tuesday, May 6 th 2008 Pacific

Agenda Service Awards The New House Council –Role of the House Council –Introductions –Housing Bylaw Amendment Brunch Logistics Upcoming Events Service Awards The New House Council –Role of the House Council –Introductions –Housing Bylaw Amendment Brunch Logistics Upcoming Events

SP Regalia Rental Saturday May 17: Pick up gowns from dry-cleaners Saturday May 31: Distribution of gowns Saturday, June 7: Return of gowns Saturday May 17: Pick up gowns from dry-cleaners Saturday May 31: Distribution of gowns Saturday, June 7: Return of gowns

Kai Iamamsung Biliana Kaneva Jessica Edmonds Monica Martinez-Bravo Kai Iamamsung Biliana Kaneva Jessica Edmonds Monica Martinez-Bravo Service Awards

Commendations Christiana Athanasiou Zenzile Brooks Jack Chu Carol Hua Austin Minnich Romain Levy JunJay Tan Chris Mandy Rebecca Perry Zhunping Zhang Christiana Athanasiou Zenzile Brooks Jack Chu Carol Hua Austin Minnich Romain Levy JunJay Tan Chris Mandy Rebecca Perry Zhunping Zhang

Thank You (outgoing) SPEC! Nan Gu Wendy Iskenderian Swati Mohan Michelle Sander Rosaria Chiang Nan Gu Wendy Iskenderian Swati Mohan Michelle Sander Rosaria Chiang

House Council Matthew Walker President Wenhao Liu VP of Information Hila Hashemi VP of Residential Life Leslie Rogers Chair of the Halls Daniel Weller VP of Resources

Presenting Sidney-Pacific to other Organizations –Administration –Academia –Student Groups –Community Organizations Advocating for residents –Stipend Increases, Dental Plan –Northwest Shuttle Organizing Special Interactions –Outreach Opportunities –Scholarly Events –Alumni Dinners Presenting Sidney-Pacific to other Organizations –Administration –Academia –Student Groups –Community Organizations Advocating for residents –Stipend Increases, Dental Plan –Northwest Shuttle Organizing Special Interactions –Outreach Opportunities –Scholarly Events –Alumni Dinners Office of the President

Matthew Walker President Outreach Shamim Nemati Lauren Culver Environment Wendy Gu GSC Representative Committee on Scholarly Interaction Christophe Mandy

Maintain records and archives Connect the community with technology Publicize events Main Tools Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design –SPeaker newsletter Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design –SPeaker newsletter –Photo archive Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design –SPeaker newsletter –Photo archive –SPTV (technical and content) Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design –SPeaker newsletter –Photo archive –SPTV (technical and content) – /Discussion lists Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design –SPeaker newsletter –Photo archive –SPTV (technical and content) – /Discussion lists Coming Soon! –Online Forums Office of Information

Maintain records and archives Connect the community with technology Publicize events Main Tools –Officer’s Wiki –SP homepage –Poster printing and design –SPeaker newsletter –Photo archive –SPTV (technical and content) – /Discussion lists Coming Soon! –Online Forums –Unified Publicity Interface Office of Information Unified Publicity

Posters SP-Anno SPTV-Slides Room Reserv. Unified Publicity Live feedback

Wenhao Liu VP of Information Biliana Kaneva Web-Chairs Kai Iamsumang Karthik Balakrishnan Michael Eilenberg Newsletter Rebecca Perry Photofile SPTV Publicity Yuxi Zhang Alex H. Chan Wanted!

Office of Residential Life Aims to create and increase social interaction and cultural awareness in the SP community and throughout the campus through different events and programs: Organizes SP social events and activities: -weekly coffee hours -Monthly brunches -Outings -Athletic activities and outings - Cultural coffee hours and dinner series Organizes and runs the orientation events some of which are with collaboration with GSC and other dormitories. Organizes some of the campus-wide or cross-campus social events: - campus-wide dance parties - campus-wide BBQ’s and movie screenings. - Harvard-MIT dance parties (every other year) Aims to create and increase social interaction and cultural awareness in the SP community and throughout the campus through different events and programs: Organizes SP social events and activities: -weekly coffee hours -Monthly brunches -Outings -Athletic activities and outings - Cultural coffee hours and dinner series Organizes and runs the orientation events some of which are with collaboration with GSC and other dormitories. Organizes some of the campus-wide or cross-campus social events: - campus-wide dance parties - campus-wide BBQ’s and movie screenings. - Harvard-MIT dance parties (every other year)

New initiatives: Work on building a stable relationship with the new Ashdown Create and work on IM sports Increase the number of smaller social events and programs that target residents with common interest via collaboration with different offices and committees: athletics, music, CoSI, etc. New initiatives: Work on building a stable relationship with the new Ashdown Create and work on IM sports Increase the number of smaller social events and programs that target residents with common interest via collaboration with different offices and committees: athletics, music, CoSI, etc.

Alexander P. McCauley Coffee Chair Adrienne Li Coffee co-chair William Loh Social Chair Office of Residential Life Irina Ostrovskaya Social Co-Chair Hila Hashemi VP of Reslife Kerwin Johnson Brunch Chair Zenzile Brooks Brunch co-chair Lynne Waldman Orientation chair Craig Bonnoit Athletics Chair James Hong Cultural Chair Laura Escudero Social Co-Chair Christine Hsieh Outing Chair

Promoting all the resources and facilities Sidney-Pacific has to offer –Purchasing new equipment and inventory –Repairing and upgrading existing resources –Making equipment and facilities more useful and user-friendly –Supporting government and community use of resources Building community –Maintaining a positive, constructive environment for living and learning –Fostering resident interest and involvement in music and the arts –Engaging the community in maintaining and improving our resources Managing government finances –Securing funding, allocating budgets, processing reimbursements Promoting all the resources and facilities Sidney-Pacific has to offer –Purchasing new equipment and inventory –Repairing and upgrading existing resources –Making equipment and facilities more useful and user-friendly –Supporting government and community use of resources Building community –Maintaining a positive, constructive environment for living and learning –Fostering resident interest and involvement in music and the arts –Engaging the community in maintaining and improving our resources Managing government finances –Securing funding, allocating budgets, processing reimbursements Office of Resources

Ioannis Zervantonakis A/V Chair Michael Georgas A/V Co-chair Jonathan Cox Aquarium Chair Alex Bruccoleri Aquarium Co-chair Charles Lin Arts Chair Mohamed Raafat Bikes Chair Christiana Athanasiou Controller John Sun Inventory Chair Cong Shi IT Chair Martin Cuyegkeng Music Chair Himanshu Dhamankar Plants Chair Dan Weller VP of Resources

Hall Council Represents the residents –The democratic branch of the house government –Each hall councilor vote is weighted double that of an appointed officer Nurtures a hall community –Organizes hall events –Spends hall funds First point of contact with the residents –A source of information –Mediation and counseling –A friendly face Represents the residents –The democratic branch of the house government –Each hall councilor vote is weighted double that of an appointed officer Nurtures a hall community –Organizes hall events –Spends hall funds First point of contact with the residents –A source of information –Mediation and counseling –A friendly face

Jack Chu 2-North Freddy Bafuka Floor 1 Carol Hua 4-South Emily Shen Floor 8 Jason Chang 3-North Nadia Cheng 4-North Vacant Floor 6 Mark Seifter 2-South Danielle Issa 5-South Siddharth Bhardwaj 5-North Po-Ru Loh 3-South Qiang Han Floor 7 Talieh Rohani Floor 9 Leslie Rogers Chair of the Halls

What it means to be an SP officer Volunteer Government –Residents committed to improving SP community –Friendliest, most active people you’ll meet Supporting each other –Together, we can do what seems impossible Volunteer Government –Residents committed to improving SP community –Friendliest, most active people you’ll meet Supporting each other –Together, we can do what seems impossible

Other Sources of Support Housemasters: Roger and Dottie Mark Associate (and baby) Housemasters: Roland Tang and Annette Kim (and Joshua) House Manager: Jack Ahern

SP Internal Housing Lottery Who is eligible? –SP residents with renewable housing contracts –Incoming house officers Timeline: –May 5: Lottery opens, the list of rooms available is made public –May 9: Room/roommate preferences are due at 11:59 pm –May 13: Room assignments are posted All moves MUST be completed by August 20th If you want to stay in your room, YOU DO NOT NEED TO DO ANYTHING! Who is eligible? –SP residents with renewable housing contracts –Incoming house officers Timeline: –May 5: Lottery opens, the list of rooms available is made public –May 9: Room/roommate preferences are due at 11:59 pm –May 13: Room assignments are posted All moves MUST be completed by August 20th If you want to stay in your room, YOU DO NOT NEED TO DO ANYTHING!

Bylaw Amendment In the Office of the President: –Deletion of the Kappa Alpha Theta Committee In the Office of the President: –Deletion of the Kappa Alpha Theta Committee

6th Floor Hall Councilor All SP residents are eligible, but must move to 6th floor Guaranteed Housing for officer term Deadline to apply is May 13 Meet the Candidates on May 12 at 9pm Online Voting May 12 to May 15 All SP residents are eligible, but must move to 6th floor Guaranteed Housing for officer term Deadline to apply is May 13 Meet the Candidates on May 12 at 9pm Online Voting May 12 to May 15

Transition Brunch May 10 th at the Marriott 9:30AM: Meet in the Lobby 10:00AM: Arrive at the Marriott 10:30AM: Eat while talking with your predecessor/successor 12:00PM: Brunch Ends May 10 th at the Marriott 9:30AM: Meet in the Lobby 10:00AM: Arrive at the Marriott 10:30AM: Eat while talking with your predecessor/successor 12:00PM: Brunch Ends

Upcoming Events Saturday, May 10 th : Transition Brunch Friday, May 16 h : GSC Acoustic BBQ Sunday, May 18 h : May Brunch Friday, May 23 th : S-P BBQ & Movie Sunday, June 1 st : S-P Officer Retreat June: Cultural Festival, Alumni Dinner, HC BBQ & Movie, Brunch July: Summer Party, Brunch, Movie Saturday, May 10 th : Transition Brunch Friday, May 16 h : GSC Acoustic BBQ Sunday, May 18 h : May Brunch Friday, May 23 th : S-P BBQ & Movie Sunday, June 1 st : S-P Officer Retreat June: Cultural Festival, Alumni Dinner, HC BBQ & Movie, Brunch July: Summer Party, Brunch, Movie

GSC Acoustic BBQ Friday, May 18 th 4PM-8PM, Stata Center

Open Floor Questions? Comments? Questions? Comments?

Office Meetings Follow your respective SPEC members –Office of the President: Matt –Office of Information: Wen –Office of Residential Life: Hila –Office of Resources: Dan –Hall Council: Leslie Stick around for a reception! Follow your respective SPEC members –Office of the President: Matt –Office of Information: Wen –Office of Residential Life: Hila –Office of Resources: Dan –Hall Council: Leslie Stick around for a reception!