© Prentice Hall, 2007Business Communication Essentials, 3eChapter Planning, Writing, and Completing Oral Presentations

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Building Your Career with Oral Presentations Display Your Skills Think on Your Feet Grasp Complex Issues Handle Challenges

© Prentice Hall, 2007Business Communication Essentials, 3eChapter The Three-Step Process Flow of the Message Planning Step 1 Planning Step 1 Writing Step 2 Writing Step 2 Completing Step 3 Completing Step 3 Substance of the Message

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Planning the Presentation Analyze the Situation Analyze Select the Medium Select GatherInformationGatherInformation Organize the Information Information

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Analyzing the Situation PurposePurpose InformInform PersuadePersuade CollaborateCollaborate AudienceAudience Emotional State Language Issues Specific Circumstances

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Selecting the Right Medium Web-Based Presentations Web-Based Presentations In-Person Presentations In-Person Presentations

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Organizing the Presentation Define Main IdeaLimit ScopeSelect Approach Time Constraints Audience Needs Direct Indirect One Message Specific Action

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Create a Planning Outline Purpose and Main Idea Purpose and Main Idea 1 Points and Subpoints Points and Subpoints 2 Connections and Transitions Connections and Transitions 4 Introduction, Body, and Close Introduction, Body, and Close 3 Bibliography or Source Notes Bibliography or Source Notes 5 Compelling Title Compelling Title 6

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Create a Speaking Outline Follow Planning Outline Select Keywords Add Delivery Cues Arrange Your Notes

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Writing the Presentation PresentationPresentation IntroductionIntroduction MessageMessage ConclusionConclusionAudienceSubjectPurposeEtiquette FormalPresentationInformalPresentation

© Prentice Hall, 2007Business Communication Essentials, 3eChapter ArouseInterestArouseInterest Preview the Message Message BuildCredibilityBuildCredibility Creating the Introduction

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Limit the Main Points Limit the Main Points Engage the Audience Engage Connect the Ideas Connect Composing the Message

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Restate the Main Points Restate End on a Strong Note End on a Strong Note Describe the Next Steps Describe Writing the Conclusion

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Advantages of Visual Aids Content SettingAudiencePurpose Clarify Main Points Clarify ImproveLearningImproveLearningAddVarietyAddVariety CreateInterestCreateInterest

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Types of Visual Aids Overhead Transparencies Electronic Presentations Chalkboards/Whiteboards Flip Charts Other Visuals

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Creating Effective Slides Simplicity of Design Simplicity Accuracy of Information Information

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Select a Central Idea Use Parallel Grammar Use Short Phrases Titles Limit the Content Prefer the Active Voice Writing Readable Content

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Modifying Graphics for Slides Use Whitespace Highlight Key Points Choose a Clear Font Reduce Details Avoid Repetition Shorten Numbers

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Selecting Design Elements Color Schemes Background Elements Foreground Designs Artwork and Clipart Fonts and Type Styles

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Animation and Special Effects Functional uses Decorative uses Transitions/builds Hyperlinks Multimedia

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Online Presentations DisadvantagesAdvantages Cost Savings Convenience Technology Issues Training Issues Global Reach Limited Feedback

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Online Presentation Tips Send Preview Materials Keep Content Simple Get Feedback Often Consider the Audience Ensure Compatibility Allow Plenty of Time

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Completing the Presentation Revise the Message Review the Slides Edit the Presentation

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Finalizing Slides and Support Material Cover Slides Introduction Slides Blueprint Slides Present the Title Name the Presenter Grab Attention Define the Topic Clarify the Topic Inform the Audience Define an Agenda Provide a Road Map Serve as Sign Posts

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Overcoming Anxiety Prepare and practice Stay positive Visualize success Take deep breaths Be ready

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Overcoming Anxiety Get comfortable Don’t panic Stay focused Make eye contact Keep going

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Responding to Questions Anticipate Questions Focus on Questioner Respond Appropriately Stay in Control Survive the Hot Seat End the Presentation

© Prentice Hall, 2007Business Communication Essentials, 3eChapter Reviewing Key Points Delivering business presentations Planning business presentations Writing business presentations Completing business presentations