Universidad del Turabo Listening to Many Voices: Designing a Digital Preservation System for the Pedro Rosselló Gubernatorial Library and Museum Sarai Lastra Prato CIRN November 2012

Vision To become a modern research, teaching and study center for people of all backgrounds, ages, where different viewpoints are welcomed. To make actively available its resources, programs and services, especially to those who remain underserved by providing an environment that stimulates critical thinking. Mission Dedicated to promoting a greater appreciation for Puerto Rico’s cultural and political heritage, the process of governing and the importance of public services. COMMUNITY ETHOS

Inaugurated 6 December 2011 Building has 10,500 sq./ ft. Cost of $4,963,583 Rivera y Alejandro Architects and Engineers, Inc. BUILDING - PHYSICAL FACILITIES

Projection systems, amplified audio & video, video conferencing Amphitheater has 130 seats Control room for professional recordings & productions Streaming capabilities for audio and video Press Box for audio transmissions ADA 2010 compliant equipment Interconnection with campuswide TV network, Virtual Study Room, Terrace, UTs museum AMPHITHEATER, TERRACE Integrates several technologies

Collection was officially transfered in 2000 to SUAGM for preservation, conservation and dissemination Composed of various formats (documents, artifacts, audios, videos) generated from Estimates: 1,092 cubic ft. (~ 1.5 million) document 16,000 videos 25,000 audios 1,378 artifacts (158 registered & catalogued) 508 books (all catalogued) The archive is organized according to the Provenance Principle COLLECTION (2 Jan 1993 – 2 Jan )

FONDO GOBERNADOR PEDRO ROSSELLÓ GONZÁLEZ

MUSEUM COLLECTION Popular Arts & Artisans – 38 (no machine used) Sculptures = 4 (one of a kind) Artifacts = 112 (machine used/industrial arts) MUSEUM ARTIFACTS

REGISTRY

Little space designed for exhibits / used the walls Exhibits show major accomplishments of Dr. Rosselló and First Lady during his term as governor Intent is to show a compendium of events, initiatives, key projects, that reveal the governor’s work in a more personal & revealing way EXHIBITS

VIRTUAL INFRASTRUCTURE Web Mobile for Iphones y IPADs: BMGPR Facebook Twitter CONTENTdm – Digital Collection Digital Preservation System – currently being designed

DIGITAL PRESERVATION SYSTEM Digitizing Governor’s Collection ( ) Currently digitized 15% of audios & videos (21.81TB) Required purchase storage system for large scale databases Currently, installing IBM N7900 System Storage 500TB with scalability 2,046 TB Plan: digitize 80% outside vendors, 20% inhouse CHALLENGES – DIGITIZING THE GOVERNOR’S FUND

DIGITAL PRESERVATION SYSTEM HOW CAN WE MAKE SURE 50 YEARS FROM NOW PEOPLE CAN ACCESS THE FORMATS? Viability (readability) Renderability Understandability CHALLENGES – LONG TERM PRESERVATION

DIGITAL PRESERVATION SYSTEM How can we make sure 50 years from now people can access (read) the digital formats? OPEN ARCHIVAL INFORMATION SYSTEM (OAIS) TRUSTED DIGITAL REPOSITORIES (TDRs) DATA DICTIONARY FOR PRESERVATION METADATA (PREMIS) MODEL – NATIONAL LIBRARY OF NEW ZEALAND CHALLENGES – ACQUIRING KNOWLEDGE OF DIGITAL PRESERVATION STANDARDS

DIGITAL PRESERVATION SYSTEM HOW CAN WE MAKE SURE 50 YEARS FROM NOW PEOPLE CAN ACCESS THE FORMATS? ? CHALLENGES – LONG TERM PRESERVATION

Complete organization of documents by Dic 2013 Complete digitization project (3-5 years) Provide access to digitized content at ( DPS -- automation preservation processes (3-6 years) CHALLENGE Provide access to information

¡Gracias, Grazia Mille, Thank You! Visít us today at: Universidad del Turabo Carr. 189, Km 3.3, Gurabo, PR x 4874

Publications Conferences Informal Dialogues Forums on governance CHALLENGE : Collection keeps growing ( present)

CHALLENGE – VISION, MISSION the library – museum provides free access to the licensed version of the World eBook Library database with more than 2 million books to all. ` Goal to actively make its resources, programs and services accessible,