Work Package 2 Communication & Dissemination Leader: TUC

TUC Group Prof. Zach Agioutantis, Mining Engineer Ms Andriani Athousaki, Civil Engineer Mr. Stelios Mavrigiannakis, Mining Engineer

TUC / Crete

My favorite season is spring, summer, fall, …. SARMa Partner

… visit Hania – Crete in Greece

WP2 Aim Ensure coherent communication strategy in order to: Raise the visibility of the project Raise the visibility of the outputs for  Several target groups  General public Target groups: scientific community, quarry operators, planners, stakeholders.

this presentation … reviews the activities that have been completed the Intranet the Communication Plan the Event Toolbox the Dissemination Activity Report reviews the activities that are in progress highlights the activities that will be developed

…but before the intranet we need to increase the number of hits

Intranet Structure - Restricted Area

Comments on web site News update – send us your news More hits – use the site more, get your colleagues to use the site Let us know if you have cross-referenced the site

Comments on Intranet Other information to be added to the intranet –Common upload area ? –Online questionnaires ? –Updated mailing lists

The communication plan is one of the WP2 deliverables It was completed in November It should be used as a guideline of the consortium concerning internal and external communication and dissemination of SARMa and its outputs. The Communication Plan

Location of the Communication Plan in the intranet

Overview of the Communication Plan (1/7) Contents 0. Executive Summary. 1. Introduction to the SARMa project –1.1 Challenges to the SARMa project –1.2 Key results. –1.3 Purpose of the communication plan. 2. Communication Manager and Partner Responsibilities

Overview of the Communication Plan (2/7) 3. Target groups –3.1 Internal Communication Communication flow within the partnership Mailing lists Communication with the Joint Technical Secretariat Communication with National Contact Points (NCP) Communication with National Controllers (NC) Partner (consortia) meetings

Overview of the Communication Plan (3/7) 3. Target groups –3.2 External Communication Academic staff Research staff Government-central planning Regional planning committees Research and Development Funding Bodies Professional bodies Companies Media General Public

Overview of the Communication Plan (4/7) 4. Logo and graphical identity 5. Templates –5.1 Word document templates –5.2 PowerPoint templates –5.3 Poster templates –5.4 Leaflet templates –5.5 Brochure templates –5.6 Other templates

Overview of the Communication Plan (5/7) 6. Communication material –6.1 Web site –6.2 Internet telephony –6.3 Media –6.4 Brochures and posters –6.5 SARMa dissemination

Overview of the Communication Plan (6/7) 7. Communication activities –7.1 General Activities Public Relations and Media Media contact list News update Press releases –7.2 Planned Activities –7.3 Other conferences and workshops –7.4 Costs 8. Reporting, Evaluation and Criteria for Success

Overview of the Communication Plan (7/7) Appendix A: Contact List of Partners Appendix B: Contact List of External Experts and Observers Appendix C: Mailing Lists Appendix D: SARMa Webpage

Comments on the C.P. Update ? Other ?

Event toolbox (1/14) The toolbox presented here is based on the templates initially developed by Alianta and included in the Annex to the Internal Handbook –Doc name : SARMa_Annexes_to_the_internal_handbook The toolbox includes update templates only for event organization Location of toolbox in the intranet

Event toolbox (2/14) Templates A0 Meeting Agenda A06 Registration Form A10 Badges A13 Attendance List 10d Checklist for meetings A12 Poster A16 Evaluation Questionnaire A11 Certificate of Participation C04 Meeting Minutes A18 Press Announcement A19 Press Release C08 Dissemination Activity Report

Event toolbox (3/14) Template A0 Meeting Agenda

Event toolbox (4/14) Template A06 Registration Form

Event toolbox (5/14) Template A10 Badges

Event toolbox (6/14) Template A13 Attendance List

Event toolbox (7/14) Template 10d Checklist for meetings

Event toolbox (7/14) – Checklist (1/4)

Event toolbox (7/14) – Checklist (2/4)

Event toolbox (7/14) – Checklist (3/4)

Event toolbox (7/14) – Checklist (4/4)

Event toolbox (8/14) Template A12 Poster

Event toolbox (9/14) Template A16 Evaluation Questionnaire

Event toolbox (10/14) Template A11 Participation Certificate

Event toolbox (11/14) Template C04 Meeting Minutes

Event toolbox (12/14) Template A18 Press Announcements

Event toolbox (13/14) Template A19 Press Release

Event toolbox (14/14) Template C08 Dissemination Activity Report

Comments on the Event toolbox ….as proposed by activity leader (IGR) add form for invitation letter add form for meeting location information add comments below each item in A16 …other comments – send us your comments

…clarify (Urska) Is the event toolbox part of the internal handbook? – has the internal handbook been updated?

Dissemination Activity Report as generated by the event database module. The event database module automatically reads in the individual documents

Partner: Date: Place: Type of event: (event organized by partners and events attended by partners) Brief Description of Event: Dissemination Activity Report 1/7

Target group(s) Reached: Individuals Administrative actors Private Sector actors SMEs Mixed (*) Total (**) (*) if difficult to differentiate target groups used Mixed (**) for events where SARMa information is posted in common place or discussed over a podium use total number of participants in event unless exact number in room is known. Total may be entered. Dissemination Activity Report 2/7

Dissemination Activity Report 3/7 Attendance list Invitation Event Agenda Event Program Photos Leaflet (A4 folded in three) Brochure (booklet) Poster Press conference Sarma on TV Sarma on the Radio Sarma in the newspapers or other printed material Sarma in a web site (3rd party) Other Comments

Dissemination Activity Report 4/7

Dissemination Activity Report 5/7

Dissemination Activity Report 6/7

Dissemination Activity Report 7/7

DAR warnings

Example of dissemination activity

Comments on D.A.R. Count your events Send us your event forms

Summary –the Intranet –the Communication Plan –the Event Toolbox –the Dissemination Activity Report

To do list …. Poster and leaflet templates Event database Other ?