VII TH REVIEW OF TEQIP-II CE CHERTHALA College of Engineering Cherthala Pallippuram Thiruvananthapuram 23,24 April 2015

Preamble This power point presentation contains slides indicating the following: 1. Targets of the IDP and current status of deliverables, Revised IDP. 2. Governance Development plan 3. Accreditation 4. Performance & Statutory Audit Reports 5. Expenditure Review

About the College Established in the year 2004 UG BranchesStarted in the Year Intake Electronics & Communication Engineering Computer Science & Engineering Electrical & Electronics Engineering PG Branches M.Tech in Signal Processing M.Tech in Computer and Information Science

TEQIP CELL Dr P Suresh Kumar : Principal Dr Vinu Thomas : TEQIP Coordinator Prof. Manilal D L : Procurement Coordinator Prof. Pradeep M: Finance Coordinator Dr Jobymol Jacob : Academic Coordinator Sri Sreekumar K : IIIC Coordinator Prof. Sarakutty K J : EAP Coordinator Sri Irshad Ali T K : M&E Coordinator

I. Targets against Deliverables in IDP. Sl. No Deliverables Base-LineTargets to be achieved At the end of 2 years of joining the Project By project closing Status as on today 1 Number of students registered for a)Masters in Engineering programme Nil1848 a)Doctoral programme in Engineering Nil 2 Revenue from externally funded R&D projects and consultancies in total revenue (Rs. in lakh) Nil 3 Number of publications in refereed journals a)National 2Nil810 0 a)International 6Nil710 16

I. Targets against Deliverables in IDP. Sl. No Deliverables Base-LineTargets to be achieved At the end of 2 years of joining the Project By project closing Status as on today 4 IRG as % of total annual recurring expenditure Number of co-authored publications in refereed journals a)National Nil a)International NIlNil515 22

I. Targets against Deliverables in IDP. Sl. No Deliverables Base-LineTargets to be achieved At the end of 2 years of joining the Project By project closing Status as on today ( ) 6 Student credentials a)campus placement (in numbers )  UG students  PG students b) average annual salary of placement (Rs. in lakh)  UG students  PG students Nil

I. Targets against Deliverables in IDP. Sl. No Deliverables Base-LineTargets to be achieved At the end of 2 years of joining the Project By project closing Status as on today ( ) 7 Number of collaborative programmes with Industry Nil Accreditation status (obtained plus applied for) Nil (Applied for, SAR to be uploaded by May 3rd 2015) 9 Faculty position filled 95% 97%99% 79% Required Faculty Positions UG: 72 PG: 8 Sanctioned : 58 Actual available : Percentage of regular faculty having a Masters Degree or a Doctorate Degree in Engineering disciplines M.Tech: 66% Increased by 20% and 10%respecti vely over base line Increased by 40% and 20% respectively over base line 78 % (24 regular Engineering Faculty, 5 faculty with PhD, 14 with M.Tech) PhD: 0 %

I. Targets against Deliverables in IDP. Sl. No Deliverables Base-LineTargets to be achieved At the end of 2 years of joining the Project By project closing Status as on today ( ) 11 Transit rate from 1 st to 2 nd year for the following:  All Students  SC and ST Students Disadvantaged sections: 44.72%  OBC Students  Women Students Autonomy status To be obtained Applied for

I. Targets against Deliverables in IDP. Sl. No Deliverables Base-LineTargets to be achieved At the end of 2 years of joining the Project By project closing Status as on today ( ) 13Enrolment of faculty with only Bachelor Degree for qualification upgradation At least50% Of the faculty with only Bachelor degree at baseline at the parent institution or 25% at other institution Nil 5 faculty (4 in EC and 1 in CS) having B.Tech Degree. All 4 faculty in EC department joining for PG in

Revised IDP SWOT analysis revised in view of two years of TEQIP-II activities Specific Goals formulated and strategic plan prepared TNA modified New action plans for improving employability of graduates, increased learning outcomes, enhancement of research and consultancy activities, improving interaction with industry, organising Finishing school etc proposed Institutional Project budget revised New targets fixed

II. Governance Development Plan An initial Governance Development Plan was prepared, based on the feedback obtained from the Governance self review that was conducted. Practices followed and actions proposed for improving good governance are detailed below. PRIMARY ACCOUNTABILITIES: Vision and Mission Statements: Institutional and Departmental Vision and Mission Statements will be approved by the BOG formally and minuted. Establishment and monitoring of proper, effective and efficient systems of control and accountability for financial sustainability : Annual Audit reports are made available to the BOG for inspection. In anticipation of autonomy, steps to reassess tuition fee, recruit faculty/staff, define service conditions of employees, award incentives to performing faculty/staff based on teaching effectiveness and research outputs etc. are planned. Monitoring Performance of the HoI: Feedback from faculty/staff, students and BOG and monitoring of Institutional Performance will be considered for devising a formal evaluation process.

II. Governance Development Plan OPENNESS & TRANSPERENCY IN THE OPERATION OF GOVERNING BODIES: No current practice of presenting Annual report of Institutional Performance. Will be done in future. Register of Interest of BoG members not maintained at present. Will be done in future. Governing Body is conducted in an open a manner. Agenda Notes and Minutes of every BOG meetings are published on the website Information relating to academic performance, and placement details are discussed in BOG meetings and published on the institutional website. Details regarding Tenders and Quotations are published on the College website. Faculty and Staff members are informed about training programmes via group mail. TNA plan for faculty/staff is approved in BOG meetings.

II. Governance Development Plan KEY ATTRIBUTES OF GOVERNING BODIES: SIZE, SKILLS, COMPETENCIES AND EXPERIENCES OF THE GOVERNING BODY BOG has been constituted as per the guidelines of statutory and regulating bodies (primarily UGC guidelines for autonomous bodies). TRANSPARENCY IN RECRUITMENT OF BOG MEMBERS BOG composition suggested by the Institute and constituted by Govt. of Kerala after due procedure. Includes representatives from Industry, eminent Academicians and State Govt. nominees. The BOG decisions are not affected by political influences. REGULARITY IN MEETING OF THE BOG BOG meets once every quarter. Six BOG meetings held till date. Seventh meeting scheduled for May

II. Governance Development Plan EFFECTIVNESS & PERFORMANCE REVIEW OF GOVERNING BODIES: REGULAR REVIEW OF EFFECTIVENESS OF THE GOVERNING BODY BOG to interact before any major decision concerning the Institution is taken. Agenda of BOG meetings will be circulated to all members at least one week before the meeting. Self Review of the BOG is proposed to be conducted Bi Annually. INDUCTION PROCESS FOR NEW BOG MEMBERS At Present, the BOG does not have powers to recruit new members. Formal Induction process for New BOG members to be devised, anticipating granting of autonomy, when new members can be recruited. Director of IHRD to be formally inducted as a BOG member.

II. Governance Development Plan EFFECTIVNESS & PERFORMANCE REVIEW OF GOVERNING BODIES: REGULAR REVIEW OF EFFECTIVENESS OF THE GOVERNING BODY BOG to interact before any major decision concerning the Institution is taken. Agenda of BOG meetings will be circulated to all members at least one week before the meeting. Self Review of the BOG is proposed to be conducted Bi Annually. INDUCTION PROCESS FOR NEW BOG MEMBERS At Present, the BOG does not have powers to recruit new members. Formal Induction process for New BOG members to be devised, anticipating granting of autonomy, when new members can be recruited. Director of IHRD to be inducted as a BOG member.

II. Governance Development Plan REGULATORY COMPLIENCE: Mandatory disclosure is sent to AICTE and published on website. All admissions as per rules of Kerala State Compliance to AICTE Statutes Compliance to university norms Parent Body IHRD routinely appraised of need to take appropriate decisions as and when needed. Institution will undergo NBA Accreditation process.

III. Milestones for NBA Accreditation process Done Online Registration Process and fee remittance Done Preparation of SAR No Uploading SAR on the NBA portal (May 3 rd ) No Mock Accreditation No Visit of evaluation team of NBA No Evaluation report and granting of Accredited Status

IV A. Performance Audit Reports First Audit: Jan 2014 PIP REF COMPONENT 1: IMPROVING THE QUALITY OF EDUCATION OVERALL EVALUATION GRADES 1.1 STRENGTHENING INSTITUTIONS TO IMPROVE LEARNING OUTCOMES AND EMPLOYABILITY OF GRADUATES FACULTY DEVELOPMENT FOR EFFECTIVE TEACHING (PEDAGOGICAL TRAINING) 2 COMPONENT 2: IMPROVING SYSTEM MANAGEMENT 2.1 CAPACITY BUILDING TO STRENGTHEN MANAGEMENT IMPLEMENTATION OF GOOD GOVERNANCE PROJECT MANAGEMENT, MONITORING AND EVALUATION 2

IV A. Performance Audit Reports KEY POINTS FED BACK BY THE PERFORMANCE AUDITOR TO THE INSTITUTION AT THE END OF THE VISIT - AGAINST THE SEVEN ASPECTS OF EVALUATION Focus on the long term and short term training of faculty and staff Have a consultancy policy for the distribution of consultancy proceeds and encourage undertaking of consultancy and sponsored Research and Development work. Need to improve the infrastructure of the institution Need to get adequate faculty in the institution in all cadres Get NBA accreditation of the programmes at the earliest. Need to improve communication and soft skills of the students.

IV A. Performance Audit Reports Second Audit: December, 2014 PIP REF COMPONENT 1: IMPROVING THE QUALITY OF EDUCATION OVERALL EVALUATION GRADES 1.1 STRENGTHENING INSTITUTIONS TO IMPROVE LEARNING OUTCOMES AND EMPLOYABILITY OF GRADUATES FACULTY DEVELOPMENT FOR EFFECTIVE TEACHING (PEDAGOGICAL TRAINING) 2 COMPONENT 2: IMPROVING SYSTEM MANAGEMENT 2.1 CAPACITY BUILDING TO STRENGTHEN MANAGEMENT IMPLEMENTATION OF GOOD GOVERNANCE PROJECT MANAGEMENT, MONITORING AND EVALUATION 1

KEY POINTS FED BACK BY THE PERFORMANCE AUDITOR TO THE INSTITUTION AT THE END OF THE VISIT - AGAINST THE SEVEN ASPECTS OF EVALUATION Selection of regular faculty members against the vacancies need to be expedited to prepare the Institute for Accreditation The institute should take up the matter of pedagogical training for faculty members (basic and advanced module) with SPFU on urgent basis. Institute must urgently take up the issue of sanction of funds for construction of additional buildings, hostels and renovation of existing buildings with the Govt. of Kerala. The institute should get complete academic, administrative and financial autonomy as per the goal of TEQIP II. IV A. Performance Audit Reports

KEY POINTS FED BACK BY THE PERFORMANCE AUDITOR TO THE INSTITUTION AT THE END OF THE VISIT - AGAINST THE SEVEN ASPECTS OF EVALUATION Certain basic facilities like more number of washrooms/toilets, separate staff toilets, waiting room for girl students, all weather road connecting all buildings of the institute, canteen facilities need to be upgraded. Industry-Institute-Interaction activities need to be strengthened and regular involvement of industry needs to be ensured. The placement activities for both UG and PG students need to be strengthened. Sponsored research and development and consultancy projects should be under taken by the faculty members for their self-improvement and enhancing IRG by the institution. The library has been equipped with adequate number of books and as per the feedback of students they are satisfied. IV A. Performance Audit Reports

Key improvements noticed on short comings reported during earlier Performance Audits The teaching-learning process was found to be improved Evaluation of faculty members by students have been streamlined and necessary corrective actions are being undertaken. There has been improvements in the conduct of remedial classes. Brief statements on continuing short comings Regular Faculty Strength needs to be significantly improved in all cadres. Industry-Institute interaction activities need further improvements Placement activities of UG and PG students need to be improved. Pedagogical training of faculty members need to be started. Canteen and drinking water facilities need to be improved. IV A. Performance Audit Reports

Statutory Audit for was completed. Minor observations regarding procedural errors were noted and corrected. No observations in the Statutory Audit report to refund funds. IV B. Statutory Audit Report

Expenditure Summary Sl. No Activity Total amount spent till date Maximum % Expenditure 1 Infrastructure improvements for teaching and learning Providing teaching and research assistantship Enhancement of R&D & consultancy activities Faculty and staff development for improved competence based on TNA Enhanced interaction with industry

Expenditure Summary Sl. NoActivities Total amount spent till date Maximum % Expenditure 6Management Capacity Development Academic Reforms Student Support Programmes Incremental Operating Cost Total SUMMARY Total Funds allotted Till dateRs 5.5 Crore Total Expenditure Till DateRs 6.12 crore

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