St. Bernadette CYO General Meeting March 23, 2009 B

B Board Karen Gallagher Skip Warnick Joe Marks John Moore Tony Zanger Virtus Leann Shepp Uniforms Marti Bollo Field Paul Murphy Soccer Paul Jackson Julie Barry Basketball Kirk Esherick Jeff Ganiban Baseball-Softball Lourdes McCartin Jim Morris K-2 Steve Mann Neil Draddy Kevin Boyle

Recap 299 Spring Registrations B Girls Varsity Mid Atlantic finished in top 4 Boys JV Mid Atlantic impressed

Key Dates April 9/10/11 Games for Rookie/JV/Varsity Start K-2 Ball Starts April 16 Shack in full force Reach out to our new families Soccer Registration May Golf Tournament April 23 Bring someone or 4…… or 8 Goal is 120 golfers B

Field Infields will be re-graded this week with infield mix. Aeration, seeding, pre-emergent scheduled shortly Mike Chapman making a new drag. Tarps Need sandbags Helping to keep rain off Electricity is out ~$8,000 to fix it Do we need it now? Tractor needs servicing Blades sharpened/battery recharged etc. Trash/Doggie bags/Golfers…..(please say something B

Website Kicked off in November, still under development We still need a content manager Schedules Scores and Results Need more input from coaches and parents Recognition Fundraising opportunities B

Finances Budget $123K revenue $121K expense Fundraiser $28K Actual $120K revenue $129K expense Fundraiser $30k

Finances Field revenue of $1,817 taken out Bean Toss and Poker night not materializing $1,500 Snow took down field lights ~$8,000 to fix Golf Tournament budgeted for ½ potential $6,000 Snack Shack is expected to drive extra $1,000

B Finances Fundraisers need to finance capital improvements Lighting Emergencies Turf Maintenance Fencing Hardscaping Storage Bathrooms etc.. We Must raise fees to reflect actual costs of operating each individual sport For example: Basketball loses ~$14,000 over 356 registrations Increases will still be in line with other parishes and programs

Annual Financial Report Budget Forecast for IncomeExpenseNet IncomeExpenseNet Christmas Tree Sales $ 27,227 $ (15,000) $ 12,227 $ 31,311 $ (17,250) $ 14,061 5th Quarter $ 14,431 $ (4,823) $ 9,608 $ 14,000 $ (5,000) $ 9,000 Golf $ 12,860 $ (6,242) $ 6,618 $ 12,000 $ (6,000) $ 6,000 Poker $ 300 $ - $ 300 CornHole $ - $ 1,500 $ (300) $ 1,200 SnackShack $ 3,616 $ (173) $ 3,443 $ 3,000 $ (1,000) $ 2,000 Baseball $ 13,305 $ (17,018) $ (3,713) $ 18,400 $ (17,000) $ 1,400 Basketball $ 19,950 $ (37,328) $ (17,378) $ 22,010 $ (37,000) $ (14,990) Field $ (7,388) $ 3,000 $ (13,000) $ (10,000) Soccer $ 18,740 $ (22,975) $ (4,235) $ 17,870 $ (20,000) $ (2,130) Utilities $ (2,906) $ (3,000) Miscellaneous $ (1,600) $ (1,500) Donations $ (7,000) $ - $ 110,429 $ (122,453) $ (12,024) $ 123,391 $ (121,050) $ 2,341 Without Fundraisers $ 51,995 $ (96,215) $ (44,220) $ 61,280 $ (91,500) $ (30,220) B

Annual Financial Report Mid Term Budget Forecast for IncomeExpenseNet IncomeExpenseNet Christmas Tree Sales $27,227($15,000)$12,227 $32,854($18,430)$14,424 5th Quarter $14,431($4,823)$9,608 $14,868($5,610)$9,258 Golf $12,860($6,242)$6,618 $12,000($6,000)$6,000 Poker $300 0 CornHole $ - $1,500($300)$1,200 SnackShac k $3,616($173)$3,443 $2,942($1,000)$1,942 Baseball $13,305($17,018)($3,713) $18,400($17,000)$1,400 Basketball $19,950($37,328)($17,378) $25,095($39,065)($13,970) Field ($7,388) $1,817($13,000)($11,183) Soccer $18,740($22,975)($4,235) $17,815($19,598)($1,783) Utilities ($2,906) 0($3,000) Miscellane ous ($1,600) ($1,500) Donations ($7,000) $ - $110,429########($12,024) $127,591($123,898)$3,693 Without Fundraiser s $51,995($96,215)($44,220) $63,127($88,663)($25,536) B

Mission CYO Principles (the old is forever new) Sports as a youth ministry Coach as a youth minister Team as a Christian community Parents as partners B

Mission Coaches need to take a leadership role in practical ways Say a prayer before or after practices and/or games Foster a positive environment Everybody plays Sponsor a team Mass on your own Change the discussion……. B

THE COACH B AWARD IN MEMORY OF COACH TOM BERNIER Best demonstrates the virtues of a Catholic student-athlete especially leadership & humility, personal development and teamwork and shines as a light of Christ through commitment to Catholic community and service

Opportunities to Participate Web Site Content Manager Next Years Board 3 Vacancies Elections will be held at the June Meeting. Please contact Jen Herlihy. Please submit your nominations at least 2 weeks before the meeting. Friday Nights reach out to new families to help them along B

Questions and Follow Up Tony Zanger B

St. Bernadette CYO B