Providing sustainable travel tools for A Guide to the Successful Management and Promotion of FE / HE online TravelBUDi Solutions: a fast moving world. September 2007

Idea born at Bristol University in 1997 First system set up in Bristol in 2001 Currently work with almost 1,000 organisations Including 87% of UK’s public sector 100,000 members in ,000 members in ,000 members in 2008 (Predicted Target) Brief Company History.

Our main area of work has been to develop the national liftshare network. This network helps: Individuals to find others traveling the same way as them so they can travel together. Organisations and communities create and monitor their own secure web based journey matching systems. Our Mission Statement: To encourage and enable more efficient use of the car Providing sustainable travel tools and support that help organisations, communities and individuals with social and environmental concerns. What We Do.

Search engine Travel BUDi system options Car BUDi BikeBUDi WalkBUDi TaxiBUDi How we do this.

1 st September Number of Travel BUDi schemes run by liftshare 960 Members registered with the liftshare network: 187,720 Number of journeys NATIONWIDE resulting in a match being contacted: 34% Number of individual trips registered for the next 12 months: 39,513,122 Estimated number of tonnes of CO2 saved per year: 12,693 tonnes Estimated number of trees needed to save equivalent CO2: 4,231,000 Current Statistics. Liftshare membership growth Liftshare CO2 Saving

FE/HE TravelBUDi Case Studies. > Stirling University > Leeds University Edinburgh University <

Functionality. Front End Fully Scalable – software will be suitable for any number of people. Each member of staff or student would be able to access individual secure accounts. Varied search criteria available. i.e. sex | age | language. Search engine software able to match variety of differing journeys. Walking | Bike | Taxi | Car Members can use their accounts to access the UK Liftshare Network. Back End Comprehensive online statistical display available. Modal Shift | Sex | Age | CO2 … Time spent monitoring is dependent upon client. Online Forum with existing client base. Automated report building. Full control Communication array. Notice Board | News | … Working support and advisory relationship with Liftshare.

Monitoring | Reporting | Statistics Model Shift Mapping Journey Type New Members Age Range Marketing Data

Marketing Insight. Basics - The two key components to a successful campaign are: Internet / Intranet – web based marketing Word of mouth Web Clear and easy to find links to system on prominent pages of both Intranet and Internet sites. Case study / Testimonial – with pictures – on splash page Regular (bi-annual) s to target audience with prominent link Themed competition with a prize to appeal. Rock their Boat. 10 free tickets too…? (Feb 14 th ) Word of Mouth Leaflet to all new employees and students – Fresher week or when a member of staff joins as part of their induction. Sponsored notice board in prominent place Viral reference – through system itself – ‘ a friend or colleague’ Sponsored free give away – e.g. lighters with web sites name prominently displayed – talking point.

R.O.I. – per 1,000 target audience > 12 months. Carbon Offsetting Estimated cost of Carbon Offset is between £5-10 per ton. Average Liftshare user nationally saves just less than 1 ton of CO2 per annum. Using a projected estimate of 5% sign up per 1,000 Equates to ~50 tonnes per annum Equates to a Carbon Offset saving of ~£375 (Using £7.50 per ton of CO2) Car Parking DfT estimate that car parking costs business in the UK an average of between £600-£800 p.a. Assuming 5% sign up and a match rate of 34% (National Average) Equates to 18/2 (2 persons per car) = 9 less vehicles each day Equates to 9 x £700 ~£6,300 Staff / Student Saving Average Liftshare member nationally saves £960 per annum Again using previous assumption 18 matched persons per day per 1,000 possible participants Represents a total employee saving of ~£17,280 Total Estimated Potential Annual Saving per 1,000 target audience - ~£23,955

Costs. Software System Build Estimated cost of building Private TravelBUDi Group - ~ £1,000 Support Licence The cost of an annual licence for a Private TravelBUDi Group - ~£900 Total annual Cost per ~£900 Marketing Calculated at a cost / target audience ????????????? Total annual Cost per ~ £1,000

Case Study – University of the West of England UWE’s car share story so far… Total Number of members – 356 (5.5% of target audience) Match rate of 37% - 1 in 3 Total CO2 saving – ~356 tonnes. Dedicated Car sharing spaces Personal Saving Staff / Student personal financial saving - £14,612. (calculated at 40p per mile) Organisational Saving Car Parking estimated saving using Dept. of Transport car parking figures ( £600pa) - £24,000pa (assumes an average of 40 less vehicles ( 356 x 37% /2 x 60%) per day arriving | parking on site) Return On Investment Total Estimated Saving - ~£38,000 p.a. Total annual monies spent for software - £950 Total annual monies spent for marketing - £????? Which equates to < ?% of the total estimated current annual saving.

Conclusion.