CULTURe EXchange Platform (CULTUR-EXP) Project Overview Prof. Ramaz Kvatadze Georgian Research and Educational Networking Association – GRENA

Overall objectives To facilitate the cross-border exchange of culture by providing an innovative IT platform, based on available open source social platform solutions and adapted for culture producers (artists, directors or art, festival organizers), culture operators (museums, festivals, etc.) and other actors of culture. The platform will be an online tool, where all cultural professionals and organisations in the Black Sea region will be able to advertise, discuss and organize cultural activities and events. The platform will also be an important source of information about the culture and related cultural events. 2 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

Specific objectives  To provide the CULTUR-EXP platform with carefully defined functionalities  To provide rich content on the platform  To ensure the wide uptake of the platform by the users 3 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

Indicators of achievement  CULTURE-EXP online platform is installed, operational with initial content  50 culture producers registered and using the platform  5 culture operators registered and using the platform  200 visits per month to the platform  Platform advertised on 3 major cultural events in participating countries 4 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

Team  Georgian Research and Educational Networking Association (GRENA) – Georgia (Coordinating partner)  European Regional Framework for Co-operation (ERFC) – Greece  District Government of Burgas – Republic of Bulgaria  "AMAP" Human Development NGO – Republic of Armenia  Research and Educational Networking Association of Moldova (RENAM) – Republic of Moldova 5 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

Duration, budget  Project started on July 1, 2013, duration is 24 months  Total budget of the project is 330,901 €  EU contribution: 295, 495 €  Co-funding 10.70% per partner 6 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

Group of Activities  GA1 Platform requirements definition (1-4 Months, BURGAS)  GA2 Selection of existing open source platform (4-5 Months, GRENA)  GA3 Platform adaptation and implementation (6-10 Months, GRENA)  GA4 Preparation and migration of cultural content to the platform (1-24 Months, BURGAS)  GA5 Platform operation and maintenance (11-24 Months, RENAM)  GA6 Visibility of the Action (1-24 Months, ERFC)  GA7 Management and coordination of the Action (1-24 Months, GRENA) 7 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA1: Platform requirements definition  Partners: BURGAS, AMAP, GRENA  Activity 1: Definition of the target functionality of the platform and use cases  Activity 2: Definition of non-functional features of the platform (size, scalability, security)  Period: 1-4 Months  Results: -Report on Functional Requirements for CULTUR EXchange Platform - donehttp://project.cultur-exp.eu/ -Report on Non-Functional Requirements for CULTUR EXchange Platform - donehttp://project.cultur-exp.eu/ 8 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA2: Selection of existing open source platform  Partners: GRENA, RENAM  Activity: Selection of open-source social network platform  Period: 4-5 Months  Results: -Base software ELGG for CULTURE-EXP platform selected out of 9 investigated candidates - done - Report on Selection of CMS Software for CULTURe EXchange Platform Engine Based on Functional and Non-Functional Requirements developed - done 9 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA3: Platform adaptation and implementation  Partners: GRENA, RENAM  Activity 1: Modifications to the selected open-source solution  Activity 2: Implementation in selected data center  Period: 6-10 Months  Results: -Modified platform software available - done - CULTUR-EXP platform installed at RENAM server - done - Back-up systems implemented at RENAM and GRENA - done 10 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA4: Preparation and migration of cultural content to the platform  Partners: BURGAS, AMAP, all partners  Activity 1: Content preparation (digitization)  Activity 2: Content migration  Period: 1-24 Months  Results: -Data base of contacts of cultural producers, operators, individuals related to culture and cultural events -Registered members – 197 (indicators of achievement 50 culture producers and 5 culture operators) Georgia – 15 organizations, 5 individuals, GRENA staff not included Greece – ??? Bulgaria – 55 Armenia – ??? Moldova – ??? 11 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA4: Preparation and migration of cultural content to the platform -Events – 1268 (948 from Georgia) -Groups – 31 -Videos – 421 -Photos – Albums – sessions (622 users) to the platform during March (indicators of achievement 200 visits per month) -41.8% new visitors Greece – 254 Georgia – 232 Bulgaria – 217 Armenia – 147 Moldova – CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA5: Platform operation and maintenance  Partners: RENAM, GRENA  Activity 1: Operations and maintenance  Period: Months  Results: -CULTURE-EXP platform available at least 99% of the time (measured yearly) – ??? -Platform monitoring and notification system developed - done -Several anti-spam solutions investigated, tested and implemented - done -User validation by admin under discussion 13 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA6: Visibility of the Action  Partners: ERFC, RENAM, all partners  Activity 1: Targeted online workshop for initial platform users  Activity 2: Internal communication  Activity 3: External communication  Period: 1-24 Months  Results: -4 press releases (M1, M8, M18, M24 ), 1 press conference – 1 press release and 4 newsletters, final newsletter -Brochure designed, translated to 6 languages, printed (300 in each language) - ??? -Online workshop for initial platform users – platform tutorial and online workshop/tutorial - done -5 media events related to the platform dissemination - more information from ERFC -Platform presentation/demonstration at 3 international cultural events – Belgium (Brussels ), Turkey (Istanbul and Samsun ), Greece (Kavala ) -MoU and LoS information is needed 14 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action  Partners: GRENA, ERFC, all partners  Activity 1: Detailing management procedures  Activity 2: Organization of project meetings  Activity 3: Provision of collaborative work environment  Activity 4: Organization of reporting procedures and progress reports  Activity 5: Liaison with external organizations  Activity 6: Financial management  Activity 7: Quality control  Period: 1-24 Months 15 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Expected outputs:  Month 2: Management procedures are established and available to all partners  Months 1- 24: 4 project meetings performed face to face  Month 2: Organisation of project communication tools: mailing list, ftp server, communicator  Months 1- 24: Preparation of periodic reports  Months 1- 24: Correct financial management 16 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Results: A1: Management procedures are defined, Project Coordinator, Team Leaders and Management Board established A2: Project meetings:  1st Skype meeting - July 9, 2013  Kick-off face-to-face meeting – August 26-27, 2013 Tbilisi  2nd Skype meeting – October 29, 2013  3nd Skype meeting – January 15, 2014  4th Skype meeting – March 25, 2014  Second face-to-face meeting– May 26, 2014 Burgas  5th Skype meeting - July 15, 2014  6th Skype meeting – October 17, 2014  7th Skype meeting - December 16, 2015  Third face-to-face meeting– April 2, 2015 Yerevan Minutes of all meetings prepared, distributed to project partners and uploaded to the project web-site 17 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Results: A3: Collaborative work environment  Working contacts developed between all partners  Project logo designed  Project mailing list created -  Project web-site established exp.eu/ exp.eu/  Information about project, all developed documents and presentations uploaded on project web-site 18 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Results: A4: Reporting procedures and progress reports  Reporting procedures defined  5 four months Progress Reports and 4 Financial Reports prepared and accepted by JMA  Interim Progress Report and Financial Report for the period – prepared and accepted by JMA  Final Progress Report and Financial Report 19 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Results: A5: Liaison with external organizations  Good contacts with external organizations established in all participating countries  Press release, leaflet, brochure and 4 project newsletters prepared  Documents distributed to the culture producers and operators  More information from ERFC 20 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Results: A6: Financial management  All partners keep its financial data of the project separately according to its accounting system  30% of pre-financing transferred to the partners –  50% second installment transferred to the partners  Project budget was modified via notification mechanism on , and (change number of participants of the meetings, interchange of locations of 2nd and 3rd project meetings, change working period for some BURGAS staff, EUR transferred from human resources to travel, addition of new possition Administrative Coordinator ( ) for 5 months). 21 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

GA7: Management and coordination of the Action Results: A7: Quality control  All activities and developed documents are according to the Black Sea Basin Joint Operational Programme requirements  Final editing of prepared documents performed by GRENA and ERFC 22 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia

Action Points CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia IDGADescriptionParticipantsInitiatedDueStatus 1GA4 Define platform moderators, deleting Spam All partners Open 2 GA4Register your organization on platform and start uploading information about events All partners Open 3 GA4Distribute information about platform via contact lists All partners Open 4 GA4BURGAS, AMAP and ERFC attracts at least 30 culture producers and operators registered and using the platform BURGAS, AMAP, ERFC Open 5GA4 GRENA and RENAM attracts at least 20 culture producers and operators registered and using the platform GRENA, RENAM Open 6GA6 Platform advertised on 3 major cultural events in participating countries ERFC, All partners Open 7 GA6 Platform announcement ERFC, All partners Open 8GA7 Provide Interim Financial and Audit reports All partners Open

Action Points CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia IDGADescriptionParticipantsInitiatedDueStatus 1GA4 Number of culture producers and culture operators All partners Open 2 GA5CULTURE-EXP platform availability (measured yearly) RENAM Open 3 GA6 5th newsletterERFC Open 4 GA6 5 media eventsERFC Open 5GA6 Half page reports on platform presentation/demonstration at 3 international cultural events ERFC, All partners Open 6GA6 Platform advertised on 3 major cultural events in participating countries ERFC, All partners Open 7 GA6 Information about signed MoU and LoS All partners Open 8GA74th project meetingERFC, GRENA Open 9GA7Final reports and auditAll partners Open

Thank you for attention! 25 CULTUR-EXP Project 3rd Meeting, April 2, 2015 Yerevan, Armenia