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Agenda  Purpose  Definition  Processes  Performance Reports  Quality Control  Risk Monitoring & Control  Change Requests 5.3

Project Management Process Groups 5.4 Monitoring & Controlling Processes Initiating Process Planning Process Executing Process Closing Process

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Purpose  Control changes and recommend corrective or preventative actions.  Monitor project against plan.  Influence factors that could circumvent change control or configuration management. 5.6

Monitoring & Controlling Process Group Processes required to track, review, and orchestrate the progress and performance of the project, identify any areas in which changes to the plan are required, and initiate the corresponding changes. PMBOK Fifth Edition 5.7

Monitoring and Controlling Processes 1. Monitor and Control Project Work 2. Perform Integrated Change Control 3. Validate Scope 4. Control Scope 5. Control Schedule 6. Control Costs 7. Control Quality 8. Control Communications 9. Control Risks 10. Control Stakeholder Engagement 5.8

Project Management System Continuous monitoring provides insight into the health of the project and identifies any areas requiring additional attention. PMBOK Fifth Edition 5.9

Monitor & Control Project Work Monitor performance objectives:  Track  Review  Report  Project Team Meetings – Agendas, Minutes 5.10

Perform Integrated Change Control For all change requests:  Request Change  Review change  Approve change  Manage change Selected Tool: Change Control Board 5.11

Validate Scope Formally accept completed deliverables. Selected Tool: Inspection 5.12

Control Scope Manage the scope baseline for the: Product Project Selected Tool: Variance Analysis 5.13

Control Schedule Monitor and update progress Manage changes to schedule baseline Selected Tool: PERT Chart 5.14

Activity Sequencing PM Fundamentals ver

Control Costs Update project costs Manage changes to cost baseline Selected Tool: Approved Bottom-up Cost Estimating Worksheet 5.16

Control Quality Record results of quality activities Recommend necessary changes Selected Tool: Inspection 5.17

Quality Assurance vs. Quality Control 5.18 Quality AssuranceQuality Control Auditing quality requirements and results from quality measurements Monitoring and recording results of executing the quality activities to assess performance and recommend changes

Control Communications Monitor and control communications Ensure stakeholder information needs are met Selected Tool: Information Management Systems 5.19

Control Risks Implement and track risk response plans Monitor residual risk and identify new risks Selected Tool: Risk Response Plan 5.20

Earned Value Technique Earned Value Technique is a three dimensional system. Planned Value (PV) – Authorized budget assigned to scheduled work Actual Cost (AC) – Actual cost incurred to accomplish the scheduled work Earned Value (EV) - Budgeted cost for the scheduled work completed 5.21

Earned Value Technique 5.22 PMBOK Guide 5 th Edition PMI, PMP, PMBOK ® Guide and the PMI Registered Education Provider logo are registered marks of the Project Management Instituted, Inc.

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