Merit Process Updates (1 of 2) Merit Policy revised July 12 th One-time merit payout date is December 7 th vs. December 1 st Additional wording regarding award being subject to a flat income withholding tax rate of 25% (per IRS regulations) Merit Templates distributed to Merit Area Leads via RowdySpace on Monday, July 19 th Merit Presentation for Merit Area Leads held on July 20 th Merit Presentation and related forms available on Budget website Merit templates and forms due back to Budget Office on Monday, September 20 th Merit Policy revised July 12 th One-time merit payout date is December 7 th vs. December 1 st Additional wording regarding award being subject to a flat income withholding tax rate of 25% (per IRS regulations) Merit Templates distributed to Merit Area Leads via RowdySpace on Monday, July 19 th Merit Presentation for Merit Area Leads held on July 20 th Merit Presentation and related forms available on Budget website Merit templates and forms due back to Budget Office on Monday, September 20 th

Merit Process Updates (2 of 2) What’s new? One-time awards vs. base pay increases Payout date December 7 th Merit pools based on HRMS salaries as of May 1st vs. Budget salaries Pool allocation calculated based on 2.2% of eligible A&P and Faculty salaries and 2.7% of eligible Classified salaries Performance evaluation on templates will require the rating for A&P and Classified employees and the current annual evaluation rating for Faculty Awards may vary for employees with split appointments due to the one-time nature of this year’s merit Eligible Employee Award letter to be provide to employees after Board of Regents approves budget and near payout date What’s new? One-time awards vs. base pay increases Payout date December 7 th Merit pools based on HRMS salaries as of May 1st vs. Budget salaries Pool allocation calculated based on 2.2% of eligible A&P and Faculty salaries and 2.7% of eligible Classified salaries Performance evaluation on templates will require the rating for A&P and Classified employees and the current annual evaluation rating for Faculty Awards may vary for employees with split appointments due to the one-time nature of this year’s merit Eligible Employee Award letter to be provide to employees after Board of Regents approves budget and near payout date

Faculty Appointment Letters (1 of 2) Per law, Faculty are required to receive notification of appointment renewals no later than 30 days before the first day of the academic year (Texas Education Code Section ) In prior years, FACULTY Memos of Appointment (MOA) were provided from the budget system in hard copy form The new FACULTY Memos of Appointment will provided electronically via UT Direct connection with information coming from HRMS (vs. budget system) MOA’s only apply to Tenure and Tenure Track Faculty UT Direct link will be provided to faculty members via Per law, Faculty are required to receive notification of appointment renewals no later than 30 days before the first day of the academic year (Texas Education Code Section ) In prior years, FACULTY Memos of Appointment (MOA) were provided from the budget system in hard copy form The new FACULTY Memos of Appointment will provided electronically via UT Direct connection with information coming from HRMS (vs. budget system) MOA’s only apply to Tenure and Tenure Track Faculty UT Direct link will be provided to faculty members via

Faculty Appointment Letters (2 of 2) Academic Affairs will be coordinating with College Representatives regarding notifications sent to faculty Testing is currently being performed to verify accuracy of MOA’s Approximately 140 faculty require high assurance to access the MOA. DEFINE Administration is working with Academic & Faculty Support to address the required access. Scheduled dates for MOA notification will occur on 8/1 and 9/1 Questions on Memos of Appointment should be referred to the Academic & Faculty Support Office Academic Affairs will be coordinating with College Representatives regarding notifications sent to faculty Testing is currently being performed to verify accuracy of MOA’s Approximately 140 faculty require high assurance to access the MOA. DEFINE Administration is working with Academic & Faculty Support to address the required access. Scheduled dates for MOA notification will occur on 8/1 and 9/1 Questions on Memos of Appointment should be referred to the Academic & Faculty Support Office

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