Building a Sponsored Projects Office at a Young Institution Kasey Zanolli, MHA Roseman University of Health Sciences NCURA Region VI LeadMe Project

Roseman Background Founded in 1999 in Henderson, NV Private, non-profit institution Now 3 campuses: 2 in NV, 1 in UT College of Pharmacy (only one in NV) College of Nursing College of Dental Medicine MBA Program College of Medicine (applicant status) – first private MD-granting institution in NV

Research Administration at Roseman Biomedical Research Unit started in Administrative Grants Officer position implemented in First federal research grants received in AGO position handles pre-award and post-award activities for all Colleges, all three campuses. Near term goal: transition AGO to Sponsored Projects and Research Administration.

Personal Best Project: Growing the Sponsored Projects Office Components of Project: 1.Create a policies and procedures manual that any faculty or staff member can refer to. 2.Prepare for the growth of the sponsored projects office as Roseman launches College of Medicine. 3.Create an office that is viewed as a resource to faculty and staff.

Personal Best Project: Growing the Sponsored Projects Office 1.Create a policies and procedures manual that any faculty or staff member can use as a reference.  Identify and prioritize policies and procedures.  Draft policies and procedures.  Submit drafts to Vice President of Research and Administrative Council for approval.

Personal Best Project: Growing the Sponsored Projects Office 2.Prepare for the growth of sponsored projects office as Roseman launches College of Medicine.  Discuss grant strategy with new Dean of College of Medicine  Discuss growth of sponsored projects office with VPR and Dean; develop structure, plan for hiring.  Introduce the idea of a Research Advisory Council as well as a working group for RA policies.

Personal Best Project: Growing the Sponsored Projects Office 3.Create an office that is viewed as a resource to faculty and staff.  Create research/sponsored projects newsletter to send out biweekly.  Hold trainings on topics such as invention disclosure, FCOI, using SPIN database.  Send out research profiles to faculty; introduce idea of a 2-year plan for grant proposal planning.  Propose a NCURA traveling workshop.

Applying the Leadership Challenge Model to the Project Model the Way Inspire a Shared Vision Challenge the Process Enable Others to Act Encourage the Heart

Model the Way Clarify values – find my voice – affirm shared ideals. Embody the importance of policies, procedures and standards. Set the example – align actions with shared values. Stand up for standards; tie to our mission.

Inspire a Shared Vision Envision the future – imagine the possibilities. University is focused on building a medical school; help faculty see vision of how that will increase the research enterprise. Enlist others in common vision. As Roseman follows its mission and grows medical education, OSPRA can grow and help faculty in many more ways. Meet with founding dean of COM to express vision.

Challenge the Process Search for opportunities – seize initiative – look outward for innovation. Talk to peers: RA conferences, mentees/mentors, within comparative set. Experiment – generate small wins – learn from experience. Introduce policies to faculty as a whole and to individuals as situations arise. Hold trainings on RA topics.

Enable Others to Act Foster collaborations – facilitate relationships. As the central research administrator, I learn research interests of faculty across the institution. I can facilitate collaborations and create a climate of trust. Strengthen others – increase self-determination – develop competence. Introduce idea of Research Advisory Council.

Encourage the Heart Recognize contributions – show appreciation to individuals. Create research/sponsored projects newsletter; send out research profiles to faculty. Celebrate victories – create spirit of community. Express gratitude for feedback. Share research wins university-wide.

Project Conclusion Creating an office of sponsored projects and research administration that has a solid foundation will allow the university to grow its research and academic presence within the state and region, then nationally and globally.

Reflecting on the Process Takeaways: Connecting with other research administrators is invaluable. You don’t have to be a supervisor to be a leader. We can be leaders no matter our actual role.

Commitment to NCURA Now in Region II Would like to be involved in LeadMe program in this region, named for Cheryl- Lee Howard, who had been on Johns Hopkins for many years. Getting in touch with the two contacts for the program. Looking forward to sharing what I have learned and experienced as a mentee.