Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT WORD Lesson 3 – Helpful Word Features

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Use AutoFormat As You Type, AutoComplete, and AutoText. Make corrections using – AutoCorrect – automatic spell checking – and automatic grammar checking

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives (cont.) Check the spelling and grammar of a document. Insert the date and time. Use the Thesaurus. Insert symbols.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Terms Used in This Lesson AutoComplete AutoCorrect AutoCorrect Options button AutoFormat As You Type Automatic grammar checking Automatic spell checking AutoText Spelling and Grammar Checker Thesaurus

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Automated Features Word has many automated features that help you create documents. Word’s automatic features are designed to increase the efficiency of producing a document – by automating tasks that are used most often 5

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Some Automated Features Some of these features are – AutoFormat As You Type – AutoComplete – AutoText – AutoCorrect – Automatic spelling and grammar check. 6

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz True or False? AutoCorrect, Autoformat As You Type, AutoComplete, and AutoText are all examples of automatic features available with Word. – Answer: True 7

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 AutoCorrect AutoCorrect – corrects common capitalization, typing, and grammatical errors as you key. It can also be used to insert text quickly. You can specify that, when you type a particular abbreviation, Word should replace that abbreviation with the full word.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark AutoCorrect Hovering the mouse pointer over text that has been automatically corrected will cause a small blue box called the AutoCorrect Options button to appear. Pointing to the button will change it to an icon with a down arrow next to it. Clicking the down arrow will display options for changing the AutoCorrect action. 9

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz The small blue box that appears when text has been corrected and you point to it with the mouse pointer is called the __________. – Answer: AutoCorrect Options button True or False? AutoCorrect will correct such things as misspelled words and grammar errors, but cannot be used to replace abbreviations with full words. – Answer: False 10

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark AutoFormat As You Type AutoFormat As You Type – applies built-in formats to text as you key. Automatic formatting options can be reached by opening the Tools menu, choosing AutoCorrect, and then selecting the AutoFormat As You Type tab. 11

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz AutoFormat As You Type applies built-in formats to __________ as you type. – Answer: text 12

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark AutoText AutoText – stores frequently used text so it does not have to be rekeyed each time it is used. You can use built-in AutoText entries or create your own. 13

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz True or False? AutoText can only be used for words or phrases that are built into Word. – Answer: False 14

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 15 AutoComplete AutoComplete – suggests an entire word after keying the first few letters. – To accept the suggested word, press Enter. – To ignore the suggestion, just keep typing.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark AutoComplete cont’d Word will AutoComplete the days of the week, the months of the year, and the current date, as well as AutoText entries, which would include the entries you have created. 16

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz To accept a suggested word from AutoComplete, press the __________ key. – Answer: Enter AutoComplete can be used for __________ entries. – Answer: AutoText 17

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Automatic Spell Checking Automatic Spell Checking – identifies spelling errors as you type with a wavy red line. The Automatic Spell Checker can be turned on and off by accessing the Spelling & Grammar tab of the Options dialog box through the Tools menu. 18

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz True or False? Automatic Spell Checking is a foolproof way for checking a document for spelling errors. – Answer: False True or False? The Automatic Spell Checker is an automatic feature that is always turned on. – Answer: False 19

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Automatic Grammar Checking Automatic Grammar Checking – identifies grammatical errors with a wavy green line as you type. 20

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz Automatic Grammar Checking will alert you to a possible error by underlining the word with a(n) __________. – Answer: wavy green line 21

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 22 Spelling and Grammar Checker Spelling and Grammar Checker – used to check the spelling and grammar of a document after you finish keying. Open the Tools menu and choose Spelling and Grammar, or click the Spelling and Grammar button on the Standard toolbar.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 23 Spelling and Grammar Dialog Box

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz 24 Options in the Spelling and Grammar Checker dialog box will differ depending on what type of __________ is detected. –Answer: error

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 25 Inserting the Date and Time To insert the date and time into a document, open the Insert menu and choose Date and Time. The date will be updated each time that the document is opened if the Update automatically box is checked.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz An example of when you would want a date to remain fixed would be when you are creating a(n) __________ or __________. – Answer: letter, memo The Date and Time dialog box is accessed through the __________ menu. – Answer: Insert 26

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 27 Thesaurus Thesaurus – finds a synonym for a word in a document. Select the word, open the Tools menu, and choose Language and Thesaurus from the submenu.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz The Thesaurus will provide __________ for words so that you can avoid repeated use of a word. – Answer: synonyms 28

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 29 Inserting Symbols Symbols – special letters in a foreign language, or math and currency symbols not found on the keyboard. To insert a letter or symbol, open the Insert menu and choose Symbol.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark Quick Quiz True or False? When you use the Symbols dialog box to insert a symbol, it simply pulls the symbols from your computer’s keyboard. – Answer: False 30

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 31 Summary Automatic Features in Word: AutoCorrect, AutoFormat As You Type, AutoText, and AutoComplete. Automatic spell checking identifies misspelled words with a wavy red underline. Automatic grammar checking identifies grammatical errors with a wavy green underline.

Word - Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 32 Summary (cont.) A date can be inserted in a document using the Date and Time command on the Insert menu. The Thesaurus is used to find a synonym for a word in the document. Using the Symbols dialog box allows you to insert symbols that are not found on the keyboard.