Presentation to the Systems Coucil Richard A. Volz Director, Division X College Station, Texas Spring, 2009

Overview IEEE is the largest professional society dedicated to the advancement of technology –382,000 members –85,000 student members –160 countries –Annually sponsors and co-sponsors 900 conferences worldwide –Publishes 30% of the world’s literature in electrical and electronics engineering and computing –Offers 400 active industry standards –2008 Budget: ~ US$332M, 2008 Reserves ~ US$177M

IEEE Organization MEMBERS Board of DirectorsAssembly PSPBIEEE-USA Standards Assoc.EAB MGATABExecutive Comm. Regions & Sections Societies & Councils Staff & Society Exec. Directors Chapters

Board of Directors Voting Members: –3 Presidents (past, present, future) –1 Treasurer –1 Secretary –10 Division Directors –10 Region Directors –6 Board Vice Presidents  31 voting members

Board of Directors Governing body of the IEEE –ultimate responsibility for IEEE operation Meets 3 times per year Delegates many responsibilities, allowing major boards to operate semi- autonomously Approves the IEEE budget, responsible for finances, and owns the reserves

Member & Geographic Activities Board Mission is to serve the needs of members by maintaining, enhancing, and supporting the geographic units of IEEE Previously called Regional Activities Board Responsible for membership and member development Sections report to MGAB Run region, section and chapter conferences Interested in helping societies increase membership

Publication Services and Products Board (PSPB) Oversees policy –Information related products and services –Policies for quality, copyright and IP issues, publishing technical standards, etc. Provides support services –Publishing transactions, magazines, newsletters –IEEE Xplore Oversees IEEE-wide products –Proc. of the IEEE, IEEE Spectrum and The Institute –Electronic Library (IEL), Member Digital Library

Educational Activities Board (EAB) Policies and programs to serve IEEE members in educational pursuits, the engineering and scientific community, and the general public –Educational activities of the IEEE, Continuing education –Accreditation activities and reps to accreditation bodies –Pre-university programs –Represents IEEE in engineering education IEEE interface in education-related matters with external bodies, e.g., ABET, CAEB Responsible for administration of the annual assessment paid to ABET, Inc.

Standards Association Constituency –Individual (6675) and Corporate (74) Members –Thousands of stakeholder participants, engaged based on standards under development Technical Center of standards for –Networks-wired and wireless –Energy and electric power –Small portable batteries – …

IEEE-USA Recommends policies and implements programs specifically intended to serve and benefit members, engineering professionals, and general public in USA Represents professional interests of IEEE before U.S. governmental bodies Programs –Career/Member Services –Professional Activities –Government Relations –Communications –Public Awareness

Technical Activities Board TAB Chair (VP - Technical Activities) TAB Vice Chair (VP-elect Technical Activities) Past Chair (Past VP Technical Activities) Treasurer Secretary (non-voting) 10 Division Directors 45 Society & Technical-Council Presidents TAB Periodicals Committee Chair TAB/PSPB PSC Chair IEEE Conferences Committee Chair Liaison Reps ( non-voting)  62 voting members

Division X Computational Intelligence Society Control Systems Society Engineering in Medicine and Biology Society Lasers and Electro-Optics Society Robotics and Automation Society Systems, Man, and Cybernetics Society Biometrics Council Sensors Council Systems Council

IEEE Membership By Region August 31, 2008 R10 65,785 R9 – 13,555 R8 – 61,790 R1 to 6 – 198,971R7 – 15,134 R1 – 35,475 R2 – 30,623 R3 – 28,737 R4 – 21,845 R5 – 27,034 R6 – 55,257

CIS011 Society Membership By Region August 31, 2008 R10 1,458 R9 – 391 R8 – 1,768 R1 to 6 – 1,909R7 – 234 R1 – 298 R2 – 302 R3 – 277 R4 – 205 R5 – 310 R6 – 517

R9 – 498 R8 – 2,107 R1 to 6 – 3,504R7 – 381 R1 – 550 R2 – 563 R3 – 505 R4 – 596 R5 – 434 R6 – 856 CS023 Society Membership By Region August 31, 2008 R10 1,485

R9 – 306 R8 – 1,748 R1 to 6 – 4,298R7 – 436 R1 – 877 R2 – 643 R3 – 512 R4 – 651 R5 – 543 R6 – 1,072 EMB018 Society Membership By Region August 31, 2008 R10 1,297

R9 – 72 R8 – 1,537 R1 to 6 – 3,187R7 – 227 R1 – 781 R2 – 482 R3 – 292 R4 – 232 R5 – 312 R6 – 1,088 LEO036 Society Membership By Region August 31, 2008 R10 1,536

R9 – 534 R8 – 1,531 R1 to 6 – 2,429R7 – 270 R1 – 422 R2 – 382 R3 – 353 R4 – 314 R5 – 319 R6 – 639 RA024 Society Membership By Region August 31, 2008 R10 1,408

R9 – 150 R8 – 888 R1 to 6 – 1,101R7 – 148 R1 – 214 R2 – 202 R3 – 165 R4 – 120 R5 – 130 R6 – 270 SMC028 Society Membership By Region August 31, 2008 R10 1,292

Students: 85,000 Dec Total Members: 382,000

Graduating Students Post Graduation Retention Percent Retained Years since graduation

2008 total retention down 0.2% Renewal Rates 1998 to to 2007 Higher Grades rates have been adjusted to account for Life Member terminations. The "Student Members" line includes ONLY students who renewed as students (not graduates). As of 14 Dec 08: 395,358 active – 87,931 (22.2%) left = 307,427 active

Slope ~1.2%/yr; 50:50 in 5 years Global Membership 1995 to % 29.2% 54.8% 45.2% 2008 Students: 70% in R7-10

IEEE Student Membership

Society Memberships vs. IEEE Membership Lost 65K since peak 410, ,000 Lost 73K since peak

China Sections – Current and Future Beijing Harbin Urumuqi Lhasa Taiwan HK Macao Shanghai Xian Chengdu Wuhan Nanjing Jinan Tianjin Guangzhou Kunming Hangzhou Chongqing Shenzhen

Sample IEEE Activities Eta Kappa Nu merger Currently celebrating 125 th anniversary - –Around the World video –Event schedule Public visibility –E.g., see “One Voice” - Milestones – _intro.html

IEEE Challenges Maintaining quality in our IP –Recent acceptance of fake computer generated paper – used as a basis for panning IEEE –Lack of quality controls, especially with technically co-sponsored conferences Cost of membership and dues –particularly affecting Regions 9-10 Availability of on-line publications –open access journals Perceived lack of member value

IEEE Needs/Opportunities Alternative sources of revenue to offset increases in dues and fees –new programs and services Grow conference revenues to offset potential decreases in publication revenues Better fiscal control –more accurate budgeting by societies –more accurate financial updates –Watch List policy change?

IEEE Needs/Opportunities (cont.) More collaboration between societies/councils –conferences, publications, TC’s More active chapters worldwide –rapid growth in Europe and Asia

The IEEE Xplore Digital Library Has Doubled in Size in the Last 5 Years 1,954,000 Documents Total in million recently reached Source: Total documents by year loaded into Xplore (includes Standards, IET, & legacy material)

171,400 Articles Total 32,250 journals 139,000 conferences IEEE is Publishing More Quality Content Than Ever Number of articles has more than doubled since 1999 Growth 2008 vs Journal articles +85% Conference articles +99% Source: Articles published by IEEE by year of publication

Growing Use of Our Content Also Confirms Its Usefulness Downloads Exceeded 83 Million in 2008: An 11% growth over 2007 Source: Total number of articles downloaded by all users of IEEE Xplore Average monthly PDF downloads: 2003 = 3.7 M 2004 = 4.4 M 2005 = 5.3 M 2006 = 5.7 M 2007 = 6.3 M 2008 = 7.0 M

Web-Based Products Transformed IEEE’s Pubs Revenue Stream B in $ millions earned $152.4 $ %+14%+10%+11%+10%+14%+12%+8%+5% 20% Online 87% Online (Total Publications Package revenue, all media. Excludes Society-only products.) $145.8

Recent developments 2009 package product revenue forecast raised $1.4 million to ~$154 million, due to –Strong Nov-Dec sales earnings –Continued growth in international academic sales YTD new sales running $2.8 million ahead of cancellations But, concern about 2010 *Source: Outsell’s “Information Pricing Survey 2009” published Jan 2009

Example of Usage Data ~10% of downloads are for papers > 18 years old. ~50% of downloads are for papers > 4 years old.

ICRA – Cumulative Impact Cumulative % Hits by Year 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% Year

Systems Council Review Review in June, 2008 Provisional councils are to be reviewed annually. So, next review, So broad and overly ambitious that it seriously risks not achieving its goals –Consider revising the FOI

Summary of 2008 Review Recommend focus on a narrower subset of specific areas & activities and demonstrate success –Strongly encourage the Council to pick one or two areas to focus on, e.g. Health Care or Earth Observation –Consider 2 (or 3 maximum) priority conference themes –Set agreements in place for funding and with the sites developed 2 years ahead of time

Summary of 2008 Review Numerous intended initiatives not started -- traceable to a lack of volunteer time and resources –Essential that many more active volunteers are found Not leveraging member Societies –Make extensive use of volunteers from member Societies Business plan must be updated to extend through 2010 Plans for 2009 Review Be sure concerns raised are being addressed

Thanks for your attention… Discussion?