1 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. Agenda –4/4/2014 Friday Unit 74 Howard J Rattliff, Jr. – Principles of Technology - Course #

2 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. 2 Legend: Instructor Class Individuals Assignment/ Discussions SME = Subject Matter Expert Unit 74 Agenda,, Rm On Campus Dress: Business Casual StartEnd Topic/Discussion Teacher / Instructor Duration Time Elapse Time Counter 1:251:30 Meeting Final Checks (and Dial in -Not Applicable Howard Rattliff 0:00 1:30 > -- Welcome - Introductions of any Guests? Howard Rattliff 0:00 1:301:35 Class Roster (1st 5 minutes of Class) - Howard Rattliff 0:05 1:35 Agenda for Today & Logistics Howard Rattliff 0:000:05 1:351:40 Today’s Class Objectives: A) Analysis – Project and Requirements Analysis Methods Mr Rattliff0:050:10 1:401:45 Quick Review Last LessonMr Rattliff 0:050:15 1:451:50 Test Discussion/ Upcoming Assignments- READING on Powerpoint Assigned Howard Rattliff0:050:20 1:502:00 Project Discussion – Newsletter Remarks /Feedback 0:100:30 2:002:20 Analysis Discussion & Methods 0:200:50 2:202:25 Next steps and assignments (Unit 75 – Monday 4/07/2014 Howard Rattliff 0:050:55 BRING HOME BOOK TO COMPLETE READING ASSIGNMENT BY MONDAY.

3 Reading Assignments – YES - due by Monday Apr 07. Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. You can visit Web resource at Word tutorial found at to perform some practice exercises using the some of features discussed. to perform some practice exercises using the some of features discussed. Shortcut -- Use F5 (function key) key shortcut and ESC (Escape key on keyboard to toggle Display Modes between Normal View and Slide Show View modes in Powerpoint Supplemental Learning Aids - Learning Powerpoint (Microsoft presentation software application) Reading Assignment due by Monday Apr 07: Read PP1.1 to PP1.9 >> See workbook pages learn elements of Figure 1.1 the Layout screen and terms. The process for Developing a Presentation and describing the process on Page PP1.4 (Plan/Create/Edit/Enhance/Rehearse) Maybe Quiz. Please be prepared. IMPORTANT NOTICE!!! 1.Classes resume on Friday -- April 4 th 2.STAAR Testing – “No Technology classes on Wed April 23 rd” – Field trips, etc

4 Microsoft Word Module 4/4/2014 Unit #74 - Friday: Last Lecture on Wed 3/28 Unit 73 >> Key Points: 1.Completed newsletter articles - example reading from student (teams 1 and 2). Team 3 ?? 2. Technology History – Captain Grace Hopper (software industry pioneer) and Kelly Johnson (aerospace executive and project leader of projects which have resulted in many innovative technologies). 3.Completed Peer Evaluation - Peer Rank Scoring Worksheet Today’s Lecture Summary Objectives: 1.Discuss Project experience / Class feedback. 2.Analysis defined - >> separation of a whole into its component parts

5 Graded Assignment – Prepare a Team Newsletter by (was Mar 07) now Mar 21 st Friday. 1.Use Word to prepare a 2 page newsletter document about ongoing activities and events at UME Prep etc.. 1.Each of you will be assigned to a project team. You will work with your team over the next couple of weeks to using the process on page 9 to plan/enter/edit/format / review/ and print the newsletter. See page 9 process flow diagram. 2.Each of you will responsible for contributing at least one article ( approximately 90 – 175 words ) to the newsletter regarding recent event or an upcoming. Add some perspective (who/what/where /when &/ how). A team grade will be give based upon the team product newsletter and the its overall quality. The team will decide and manage the content design and creation and mix of elements to be used in their team newsletter. 1.Key Elements include: use of columns, header/ footers including page #s, date issued, school icon, novel newsletter title/ 2 page min (max 3 page) length/ organizational flow and design ( introductory remarks/use of other sources or objects/citations) 2.Some team time will be allotted in Class to allow you to work on this assignment but you may have to do outside class work as well in order to produce a good product.  Due Friday (was March 7, 2014), Now March 21 st Friday This represents about 180 words

6 Team Evaluation Form and Methods  Performance ranking system 1 – N (N= number in group or team)  Comments to top or bottom 2 selected 1.Helped someone out who was struggling. Great team resource. Kept the team focused. Exhibited superior technical knowledge that helped to solve a problem. Applied key skills throughout the project, Most consistent, most innovative Vs 2.Inconsistent, lacked interest in the team, missed meeting, not engaged, difficult team mate, I would not like to work with them again, individual There are many methods to evaluation or appraise performance. Companies and businesses All use various methods as part of their Human Resources recognition and rewards system. Team evaluations are particularly difficult. This example is based upon elements of a system I have used successfully in industry. This ranking system or similar concepts are widely used in most large organizations. The basic elements are: Use a Peer Based Rank List that allows the identification of Top Contributors vs. Bottom Contributors in a rank order. The rank positions are weighted based upon the number of votes for 1 and 2 positions and bottom two positions from team members. Brief Comments are allow to help focus attention a key action or event (a reason) that influenced the decision to place a person in either of the two groups (either top contributor group or bottom contributor group). Bloom’s taxonomy is of action verbs are a good source to help find the right descriptive words for events and actions

7 Scoring Methods are Widely Used to Quantify and Measure and Assign a Numerical Value  Scoring and quantifying and measurement is a commonly used element in business, science and technology.  Uses include: Surveys, Human Resources – Salary Appraisals, Business proposals for selected the best proposals, Software and IT – Used to evaluate and select most suitable or best value software package or tools, etc. The list goes on and on….. Summary:

8 DOWNTOWN INTERNET CAFÉ’ DISCUSSION – REQUIREMENTS ANALYSIS 1. Understanding the requirements? what is required, when, where ? Stated Derived / Implied 2. What are the component parts?

9 Exercise 1 – Downtown Internet Café Case study  See workbook pages EXWT 1.1 – EXWT 1-15 project exercise.  PROJECT GOALS:  Sharing Information between Applications  Use of linking and embedded objects and links  KEY STEPS:  Use the Downtown Internet Café file on the class website we used in December lectures  Follow the steps in the book and try using the skills you have learned about Excel and Word to complete this exercise.  Print the memo as requested in the workbook instructions.

10 Downtown Internet Café’ Key Elements Review -  The 1qtr “Sales memo/letter” in Word is the key Product required by Evan the Café’ Owner. “Your boss”  Secondary product is a copy of 2 nd qtr forecast showing 15% profit margin each month and b) the worksheet  Analysis is focused on “Sales data” –  Keyword “Forecast” implies a comparison of numbers usually expressed in percentage % (parts of 100).  Estimated data will be used  Normal performance  What is Changed ?  Comparison of Actual (historical or past values) vs Future Predictions Worksheet shows  Expected sales without ad campaign (steady sales in all areas) Last Reading Assignment on Monday 3/17 was >> See workbook pages EXWT 1.1 – EXWT 1-15 project exercise for reading and practice. 1.Objective/Purpose :? - Read the Problem narrative. 2.Why:? 3.What: Product ? Resources Needed/ 4.When? Some things we can learn from the Problem narrative – Page EXWT 1.1 – Downtown Internet Café’ 1.Objective/Purpose :? - Read the Problem narrative. 2.Why:? 3.What: Product ? Resources Needed/ 4.When?

11 Downtown Internet Café’ Key Elements Review – Cont’d  Analysis is focused on “Sales data” – for 1 st memo or product in order to support an imminent decision.  Charts used in Word Documents should have a brief narrative explanation to introduce the object. What is it??  This is commonly used in Word with Figures such as embedded charts, graphs or table used. Does not have to be long but usually it is place before the item. Subsequence references to the same item do not need another introductory statement.  All Professional letters or Memos used in business setting should have a “Closing or summary statement”. “Please feel free to contact me should you have any questions regarding the data.” This opens the opportunity for meaningful dialog and discussion. 1. The 1qtr “Sales memo/letter” The letter - Is the key product and 2 nd letter is secondary.

12 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. 12 END

13 Class Supplemental Materials

14 Self – Paced Lab Exercise  Last Reading Assignment on Monday 3/17 was >> See workbook pages EXWT 1.1 – EXWT 1-15 project exercise for reading and practice. We will perform this exercise as a refresher and launch us into discussions of more complex usage of an integrated office suite of software such as Microsoft Office (Excel/Word/Powerpoint). The so- called Power-User or (Advanced User).  The internet café’ work file will be placed on the class website for you to practice the step in this exercise. Become proficient!  Please Note: The practice file may not exactly match the book so make adjustments in your procedures to complete the exercise. – steps in the book may be different than what is required.

15 1.View File Extensions

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