Introduction to Microsoft Excel: Exploring Microsoft Excel

2 Overview  Introduction to spreadsheets and Excel  Show wide diversity of spreadsheet applications  Fundamentals of spreadsheets using Excel  Worksheet recalculates automatically after changes

3 Introduction to Spreadsheets  Spreadsheet is a computerized ledger  Divided into rows and columns Columns identified with alphabetic headings Rows identified with numeric headings  Cell references  Constants--entries that do not change  Formulas--combination of constants and functions

4 Introduction to Excel  Common user interface on all Office applications Menus and toolbars are similar to Word and Power Point  Worksheet is an Excel spreadsheet  Workbook contains one or more worksheets  Toolbars--Standard and Formatting  File menu--Save, Save As, Open and Print commands

5 Excel XP

6 Excel XP Worksheet

7 Modifying the Worksheet  Insert command can be used to add individual rows, columns, or cells

8 Modifying the Worksheet  Delete command can be used to delete individual rows, columns, or cells

9 Modifying the Worksheet  Page Setup command and dialog box A dialog box lets you give information to Excel

10 Excel Features and Commands (1 of 2)  Active cell cell is surrounded by a heavy black border entries are made into the active cell  Formula bar displays the contents of the active cell located near the top of the worksheet  Status bar keeps you informed of what is happening as you work located at the bottom of the worksheet

11 Excel Features and Commands (2 of 2)  Toolbars contain icons that perform common commands  ScreenTips give helpful hints appear when you hold the mouse over an icon or a commented cell  File Type compatible with Excel 2000 and Excel 97  Save as Command save as a different file name save as a different file type (Excel 95 or another spreadsheet program)

12 Getting around the Worksheet  A rectangular group of cells is a range  Copy duplicates contents of a cell from a source range to a destination range  Move transfer contents of a cell from one location to another

13 Cell Referencing  Absolute reference: remains constant throughout a copy operation Specified with a dollar sign before the column and row, i.e. $B$4  Relative reference: adjusts during a copy operation Specified without dollar signs, i.e. B4  Mixed reference: either the row or the column is absolute; the other is relative Specified with a dollar sign before the absolute part of the reference, i.e. B$4

14 Excel XP Formatting  Column widths  Row Heights  Numeric Format  Alignment  Fonts  Borders, Patterns, and Shading

15 Types of Numeric Formats General Number Currency Accounting Date Time Percentage Fraction Scientific Text Special Custom

16 Format Cells Command

17 Date Arithmetic  Excel stores all dates as integers Serial numbers, beginning with January 1, 1900  The difference between dates is determined by subtracting one number from another  Today() function always returns the current date